WETHERBY SPORTS ASSOCIATION Registered Charity Number: 1171086 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS Year ended 31 July 2024
Wetherby Sports Association Financial Statements Year ended 31 July 2024 Contents Page Report of the Trustees 1to4 Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8t015 Detslled Staternent of Financial Activities 16to17
Wetherby Sports Association Report of the Trustees Year 8nd8d 31 July 2024 The trustees present their report wlth the financial statements of the charlty for the Year ended 31 July 2024. The trustees have adopted th8 provisions of Ststement of Recommended Practice: Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the LIK and Republic of Ireland {FRS 102). OBJECTIVES AND ACTIVITIES Objectives and aims The objectives are:. (a) to provide and assist in the provlsion of facilities in the interest of social welfar8 and facilities for recreation or other leisure time occupation for persons resident in wetherby and its surrounding area with the objects of improving their conditions of life,. and (b) the provision and maintenance of sports fields and premises at the Ings, Wetherby, West Yorkshire. Significant activities The principal activities durlng the year were those of the provision of social, sporting and recreatlonal facilities. ACHIEVEMENT AND PERFORMANCE The sporting activities of the Association are thrlving with all the sports sections doing well. This particularly applies to Junior Football but also to Junior Rugby, Senior Football. Running and Petanque. The Association also provides multiple social benerrts for the local community. In this accounting period the clubhouse was used 4 days per week for local activity groups partlcularly baby classes. The clubhouse is also used for functions such as parties, wedding receptions, wakes, presentation nights, quiz nights, VVeth8rby Folk club, dominoes league matches etc. Th8se are frequenlly held on Saturday evenings but also weekday evenlngs. In this accounling period th8re were approximately 100 functions which was similar lo the previous year. The outside seating area which was partially financed by £10,000 that the Associations Secretary won on a radio quiz show suffered lengthy delays but was finally officially opened on 1417124 (although it was in use for a few weeks prior to that). Bar takings are a very important part of the Associations income and this financial year saw a 41°/0 increase over the previous y8ar. FINANCIAL REVIEW Investment policy and objectives Under the constitution of the Association, the charty may invest the monies of the Association not immediately required for the said objects in or upon such investments, securities or property as may be thought fit subject to such conditions as may be required by law (rf any).
Wetherby Sports Association Report of the Trustees Year ended 31 July 2024 Reserves policy It is the policy of the association to maintain unrestricted funds, which are the free reserves of th8 charity, 8t 8 level to provid8 sufficient funds to Cover management and administrative costs. Unrestricted funds were maintained at this level throughout the period under review and th8 balance at the year-end amounted to £21,163. Restricted funds have increased from £807,401 to £819,424. This fund is specifically designated for expenditure on fixed assets. The adequacy of the reseNe policy is reviewed annually. FUTURE PLANS The Trustees are confident that the Associations finances are stable. This is significantly help8d by the current year showing a continued significant increase in bar takings due largely to an increase in Saturday evening functions. The Association is not expecting expenifiture on major projects in the 2024125 financisl year There will be an increase on expenditure on maintenance partly due to non-essential maintenance being deferred when money was tighter and partly due to the age of the dubhouse facilities. The next major project will probably be a major inlerior redecoration of the dubhouse which may be in the 2025126 financial year if suitable grants can be obtained. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Introduction The Association is a registered charity operating recreational, social and w81fare facilities. Legal status The Association is registered as a Charitable Incorporated Orgsnisation. Recruilment and appointm8nt of new trustees Were there a requirement for new trustees, these would be identified and 8ppolnted by the remaining trustees. The chair of the trustees is responsible for the Induction of any new truslee which involves awareness of a trustee's responsibilities, the governing document. administrativ8 procedures. the history and philosophical approach of the charity. Organisational structure The policy and general management of the affairs of the Association shall be dlrected by an Executive Committee which shall meet not less than fourtimes a year and whèn complete shall Consist of not less than eight nor more than twenty members. The members of the Executive Committee shall be elected at the annual general meeting.
Wetherby Sports Association Report of the Trustees Year ended 31 July 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1171086 Principal address The Clubhouse Lodge Lane Wetherby LS22 5FN Trustees A Hunter S Leighton A Swift Independent examlner J W Brear Brown Butler Chartered Accountants Leigh House 28-32 st Paul's Street Leeds LS12JT Solicitors Hart Law LLP 63 St James Street Wetherby Wesl Yorkshire LS22 6NQ Bankers HSBC 11 North Street Wetherby West Yorkshire LS22 6NT
Wetherby Sports Association Report of the Trustees Year ended 31 July 2024 REFERENCE AND ADMINISTRATIVE DETAILS Chairperson of the commFttee Mr A Hunter Vice chaiman of Ihe committee Mr M O'Toole Trèasurer MrA Swift Approved by ord8r of the board of trustees on and signed on its behalf by: A Hunter- Trustee
Wetherby Sporls Association Independent Examiner's Report to the Trustees of Wetherby Sports Association I report on the accounts for the Year ended 31 July 2024 set out on pages 6 to 15. Respective responsibilities of trustees and examiner The charity's Irustees are r8sponsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Ch8rities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to: examine the ac¢ounts under Section 145 of the 2011 Act" to follow the procedures laid down in the General Directions glven by the Charity Commission (under Section 145(5)Ibl of the 2011 Act). and to state whether particular matters have come to my attention. Basls of the independent examlner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusu81 items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given a5 to whether the accounts present 8 'true and fair view, and the report is limited to those matters set out in the statements b810w. Independent examiner's statement In connection with my examination, no matter has come to my attention.. (1) which gives me reasonable cause to believe that. in any material respect, the requirements to keep accounting records in accordance with Section 130 of the 2011 Act., and to prepare accounts which accord with the accounting records and to comply with the accounting requiremenls of the 2011 Act. have not been met: or {2} to which. in my opinion, attention should be drawn In order to enable a proper understanding of account to b8 reached. John W Brear Brown Butler Chartered Accountants Lelgh House 28-32 St Paul's Street Leeds Wesl Yorkshire LS12JT . 2025
Wetherby Sports Association Statement of Flnancial Activities Year endecl 31 July 2024 2024 Total Funds 2023 Total Funds Unrestricted fund Restricted funds Notes Income and endowments from: Donations and legacies 27.089 27.089 22.816 Olher trading activities 94.420 27.520 121,940 103,583 121.509 27.520 149,029 126,399 Other income Bank interest receivable Profit on disposal of fixed assets 404 404 179 150 121,913 27.520 149.433 126,728 Expenditure on- Raising funds 125,394 12.870 138.264 107,686 Other 10,858 2.627 13,485 8.364 Total 136.252 15.497 151,749 116.050 Net incomel(expenditure) (14.339) 12,023 (2.316) 10.678 Reconciliation of funds Total funds brought forward 35,502 807,401 842,903 832,225 Total funds carried foNard 21,163 819.424 840,587 842,903 The notes form part of these financial statements.
Wetherby Sports Assocletlon Balance Sheet Al 31 July 2024 2024 2023 Noles Fixed assets Tangible assets 828.163 803,355 Current assets Stocks Debtors Cash et bank and in hand 3,441 8,956 28,821 3.576 16.340 46,626 10 41,218 66,542 Creditors.. Amounts falling due within one year 11 (28.794) (28,994) Current assets l (liablllty) 12,424 39.548 Total assets less current Ilabllliy 840,587 842,903 FurKIs Unrestricted funds R8strfcl8d funds 12 21.163 819.424 35.502 807,401 Total funds 840,587 842,903 The financial statements were approved by the Board of Trustees on ...... ..... . . .. . signed on its behalf by: ..2025 and were A Hunter- Trustee The notes fom part of these finartial statements.
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2024 Accounting policie5 Basis of preparing the financial ststements These accounts have been prepared under th8 historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and with the Charities Act 2011 . The trustees have considered the available cash resources of the charity and Its current forecasts and has a reasonab18 8xpectation that the company has adequate resources and support to continue in operational existence for the fores88able future, consider8d to be at least 12 months from the date of approval of the financial statements. The truste8s draw particular attention to the current uncertainty with respect lo Ihe cost of living crisis. This event or condition indicates that a material uncertainty exists, however the trustees believe that th8r8 is no doubt on the Charity's ability to continue as a Going Concem. The charity constitutes a public benefft entity as defined by FRS102. The presentation currency is £ sterling. The significant accounting policies applied in the preparation ofthese accounts are set out below. These policies have been consistently applied to all years presented, unless. otherwise stated. Income All income is recognised in the Statement of Financial Activities once the charity has enlitlement to the funds. it is probable that the income will be received and the amount can be measured reliably. Expenditure Expenditure is recognised as soon as ther8 is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be r8quired in settlement and the amount oflhe obligalion can be measured r&liably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attrlbuted to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provideé at the following annual rates in order to wrlte off each asset over its estimated useful life. Long leasehold Fixiures and fittings over life of lease 15°/tr on reducing balance basls All fixed assets are initially recorded at cost. Stocks Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Wetherby Sports Association Not8S to the Flnancial Slatements Year ended 31 July 2024 Accounting policies Taxalion The charity is exempt from tax on its charitable activities. Fund accounting UnrestriGted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Operating lease agreements Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight line basis over the period of the18ase. Donations and legacies 2024 2023 Donations Grants Subscriptions 9,379 1,520 16,190 6,076 16,740 27,089 22,816 Other trading acllvities 2024 2023 Bar takings Function and MUGA rent Sundry items 84,493 27,520 9,927 59.756 36.890 6,937 121,940 103,583
Wetherby Sports Association Notes to the Financial Statements Year end8d 31 July 2024 Raising funds Other trading activities 2024 2023 Opening stock Purchases Closing slock Staff Gosts Honorarium- Groundsman Water and general rates Light and heat Pitch maintenanc8 Repairs and renewals Sky subscriptions Other costs Depreciation TV licence 3,576 46.598 (3,441 } 23.552 6,630 3.022 11,216 2,839 20.909 3,151 29.746 (3,576) 16.934 5.016 1,537 10.003 4.998 18,676 i i 8,549 8,719 10,052 43 6,980 5,186 8,836 199 138,264 107,686 Support costs Governance costs 2024 Total 2023 Total Management Finance Other resources expended 709 1.402 11.374 13.485 8.364 10
Weth8rby Sports Association Notes to the Financial Statements Year ended 31 July 2024 Trustees. remuneration and benefits The trustees, remuneration for the Year ended 31 July 2024 was as follows: 2024 2023 Salarles Aggregate remuneration Trustees. expenses Th8re were £674 expenses paid for the Year 8nd8d 31 July 2024. Staff costs The average monthly number of employees during the period was as follows: 2024 2023 Administrative staff 14 No employees received emoluments in excess of £60,000. In addition to the above there are honoraria payments of £6.630.
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2024 Tangible fixed assets Long leasehold Fixiures and fittings Totsl Cost At 1 August 2023 814,243 49,053 863,296 Additions 34.860 34.860 At 31 July 2024 814,243 83.913 898.156 Depreciation At 1 August 2023 32,944 26,997 59.941 Charge for period 4.996 5,056 10,052 At 31 July 2024 37.940 32,053 69,993 Net book value At 31 July 2023 781,299 22.056 803,355 Al 31 July 2024 776.303 51.860 828.163 12
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2024 Stocks 2024 2023 Finished goods 3,441 3,576 10. Debtors.. Amounts falling due within one year 2024 2023 Trade debtors Prepayments 5,090 3,866 12,378 3,962 8,956 16,340 11 Creditors: Amounts falling due within one year 2024 2023 Trade creditors Social security and other taxes other creditors Accruals and deferred incom8 23,829 2,022 155 2.788 19,621 2,767 728 3,878 28,794 26,994 13
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2024 12. Movement in funds Net movement In funds At 31 July 2024 At 31 July 2023 Unrestricted funds General fijnd 35,502 (14,339} 21,163 Restricted funds Restricted fund MUGA fund 790.198 17,203 9.456 2,567 799,654 19,770 807,401 12.023 819,424 Total fvnds 842,903 (2,316) 840,587 Net movement in funds At 31 July 2023 At 31 July 2022 Unrestricted funds General fund 38,921 (3,419) 35,502 Restricted funds Restricted fund MUGA fund 760.294 33.010 18,632 (4,535) 778,926 28.475 793.304 14.097 807.401 Total funds 832,225 10,678 842.903 Analysis of movement in funds Incoming resources Resources. 8XP8nded Movem8nt in funds Unrestricted funds General fund 121.913 136.252 (14.339) Restricted funds Restricted fund MUGA fund 21,873 5,647 12,417 3.080 9,456 2.567 27,520 15.497 12,023 Total funds 149.433 151,749 (2,316) 14
Wetherby Sports Association Notes to the Flnancial Statements Y8ar ended 31 July 2024 13. Contingent liabilities The entity 8ntered into a lease agreement with Leeds City Council for a p8riod from 2004 to 2028. The entity last received a rental invoice in April 2019 for the quarter ending June 2019, at whid) point th8 charity entered into discussion with Leeds City Council to determine an appropriate, hopefijlly reduced, rent charge. At the time the annual rental charge was £10,250 per annum. It is currently uncertain as to whether any additional invoices will be received and given the nature of the rent reviews within the leose it is impracticable to estimate the full amount of the liabilty and its financial effect. 14. Related party disclosures The association was under the Gontrol of the trustees and committee members throughout the current P8riod. 15