WETHERBY SPORTS ASSOCIATION Registered Charity Number: 1171086 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS Year ended 31 July 2023
Wetherby SFXJrts AsSlatIon Financial Statements Year ended 31 July 2023 Contents Pag8 Report of the Trustees 1to4 Independent Examiner's Rewrt StateffEnt of Financial Activities Balance Sheet Not8$ to the Financial Ststements 81015 Detailed Stslemenl of Financial ktNities 16to17
Wetherby Sports Association Report of the Trustees Year ended 31 July 2023 The trustees present their report with the financial statements of the charty for the Year ended 31 July 2023. The trustees have adopted the provisions of Statement of Recommended Practice.. AcuntIng and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021. OBJECTIVES AND ACTIVITIES Objectives and aims The objectives are'.- la) to provide and as51St in the provision of facilities in the Inte91 of social welfare and facilits'es for recrealKfyn or other leisure time occupation ft)r persons resident in Wetherby and its surrounding area with the objects of improving their conditions of life,, and {bl the provision and maintenance of sports field5 and premises al the Ings, Welherby, Wesl Yorkshire. Significant activities The principal activities during the year were Ihose of the provision of social, sporting and recreational facilities. ACHIEVEMENT AND PERFORMANCE The gradual recovery from the difficulties caused by lockdown restrictions continued bul the after effect5 and the general ffnancial uncertainties still had an impact on the Associatn particularly on the use of the bar. Use cf the hall for Community Indoor Classes was fairfy strong but use of the facilities for weekend functions continued to be limited. The 5POrting activfties of the Association have recovered with all the sports sections doing well. This particularly applied to Junior Football but also to Junior Rugby, Senior Football, Running and Petanque. The Trustees and the Executive Committee have decided Ihal having a General Manager is no longer necessary or financially sensible. The functions of the Manager will be handled by committee members particularly the Treasurer Alan Swift. FINANCIAL REVIEW Investrnenl policy and objectives Under the con51ilution of the Association. the charity may invest the monies of the ASslatIon not immediately required for the said objects in or upon such investments, securities or property as may be thought fit SLbbject lo such condits'ons as may be required by law lif any). Reserves policy It is the policy of the association to maintain unrestricted funds, which are the free reserve5 of the charity, al a level to provide sufficienl funds to cover management and administrative costs. Unrestricted funds were maintained at this level throughout the perh under review and the balance at the yearnd amounted to £35.502. Reslricled funds have increased from £793,304 to £807,401. This fund is specifi¢ally designated for expenditure on ffixed assets. The adequacy of the reserve policy is revi6wed annually.
Wetherby Sports Association Report of the Trustees Year ended 31 July 2023 FUTURE PLANS The Trustees are confident that the Associations finances are now stable enough to start considering improvements which have not been possible over previous years. This has been helped signlficantly by the Associations Secretary winning a radio Competition with a prize of £5000 cash and £5000 vouchers to be used towards an outdoor patio I seating area project. The need for planning permission prevented Ihe project starting in this financial year and the expected completion is spring 2024. In addition significant expenditure is expected on maintenance deferred over the previous 2 to 3 years. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Introduction The Association is a registered charity operating recreational. social and welfare facilities. Legal ststus The Association is registered as a Charitsble Incorporated Organisation. Recruilmenl and appointment of new trustees Were there a requirement for new trustees. these would be identified and appointed by the remaining trustees. The chair of the trustees is responsible for the induction of any new trustee which involves awareness of a trustee's responsibilities. the goveming document, administrative procedures, the history and philosophical approach of the charity- Organisational structure The policy and general management of the affairs of the Association shall be dire¢ted by an Executive Committee which shall meet not less than four lime5 a year and when complete shall ¢onsist of not less than eight nor more than twenty members. The members of the Executive Committee shall be elected al the annual general meeting.
Wetherby Sports Assc¢iation Report of the Trustees Year ended 31 July 2023 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1171086 Principal addTess The Clubhous8 Lodge Lane Wetherby LS22 5FN Trustees A Hunter S Leighlon A Swift Independent examiner J W Brear Bmn Butler Chartered Accountants Leigh House 28-32 Sl Paul's Street Leeds LS12JT Solicitors Hart Law LLP 63 St James Street Wetherby West Yorkshire LS22 6NQ Bankers HSBC 11 North Street Welherby West Yorf(shire LS22 6NT
Wetherby Sports A550ciation Report of the ThtreS Year ended 31 July 2023 REFERENCE AND ADMINISTRATIVE DETAILS Chai4)erson of the cornJ))Ittee Mr A Hunter Vice ChaIrn of the comtnittee Mr M O'Toole Treasurer Mr A Swift Approved by order of the board of trustees on . and signed on its behalf by". A Hunter- Thistee
Wetherby Sports Association Ind8pendent Examiner's Report to the Trustees of Wetherby Sports Association l port on the accounts for the Year ended 31 July 2023 sel out on pages 6 to 15. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of Ihe aOUnt$. The charity's trustees consider that an audit is not reqLtired for this year {under Section 144121 of the Chants"es Act 2011 (the 2011 Act) and that an independent examination is required. 11 is my responsibility to: examine the accounts under Section 145 of the 2011 Act., ID follow the procedures laid down in the General Direcfjons given by the Charity Commission lunder Section 145(5llbl of the 2011 Acll., and lo state whether particular matters have Come to my allenlion. Basi5 of the independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be qUired in an audit. and consequenlty no opinion is given as to whether the accounts present a 'lrue and fair vEw' and the report Is limited to those matters set out in the stalennIS below. Independenl examiner's Statement In connection with my examination. no matter has come to my attention-. {11 which give5 me reasonable cause to believe that, in any material respect, the fequirements lo keep accounting records in aCrdanCe with Section 130 of the 2011 Act and lo prepare accounts which accord with Ihe a¢counting records and to comply with the accounting requirements of the 2011 Act. have not been met; or 121 to which, in my opinion, attenlion Should be drawn in order to enable a proper understanding of the acc unts lo be re8ched. John W Brear 8rown Butler Chartered Accountants Leigh House 28-32 St Paul's Street Leeds West Yorkshire LS12JT 1.7 ..3.u.ryL..... 2024
Wetherby Sports Association Statement of Financial Activities Year ended 31 July 2023 2023 Totsl Funds 2022 Total Funds Unrestricted ReStrted fvnd funds Notes Income and endowments from.. Donations and legacies 22,816 22,816 16.146 Other trading activities 66,693 36.890 103,583 82,832 89,509 36.890 126,399 98,978 Other income Bank interest receivable Government grants receivable Profit on disposal of fixed assets 179 179 4,945 150 150 89,838 36.890 126,728 103.928 Expenditure on.. Raising fund5 87,380 20,306 107,686 60,820 Other 5,877 2,487 8,364 11,015 Total 93,257 22.793 116,050 71,835 Net in¢omellexpendilurel (3.4191 14,097 10,678 32,093 Recon¢iliation of funds Total funds brought forward 38,921 793,304 832,225 800,114 Total funds carried forward 35,502 807,401 842,903 832.207 The notes form part of these financial ststements.
Weth•rby Sports Associats'on Bal8n¢e Sheet Al 31 Juty 2023 2023 2022 Notes Fixed assets Tangible assets 803,355 811,142 Currant assets Stocks Debtors Cash at bank and in hand 3,576 16.340 46,626 3,1S1 8,142 39.4B6 10 66.542 50,779 Creditors.. Amounts falling due wilhin one yoar 11 126.994) 129.6961 Nel ¢urrenl a$selsl{liabilitiesl 39,548 21,083 Totsl assets lèss current liabilities 842.903 832.225 Funds Unrestricted fvnds Restricted funds 12 35,502 807.401 38.921 793,304 Total funds 842.903 832,225 11IA The finan¢lal statemen15 wefe approved by the Board of Trusle•s on .............. signed on its behalf by.. ..2024 and were A Hunter- Trustee Thg rKJtss fomi pgrt ofthese financial ststemenl8.
Wetherby Sports Association Notes lo the Financial Stalemenls Year ended 31 July 2023 ACCOUnng policies Basis of preparing the financial statements These accounts have been prepared under the historical cost convention with items recognised at cost or transactn value unless otherwise staled in the relevant notes to these awounls. The accounts have been prepared in accordance with the Stalement of Recommended Practice.. Accounting and Report¢ng by Charities preparing their accounts in accordance with the Financial Reporting Standard appli¢able in the UK and Republic of Ireland IFRS 1021, and with the Charities Act 2011. The trustees have considered the available cash resources of the charity and ils current fore¢asts and ha5 a reasonable expectation thal the company has adequate resources and support to continue in operational existence for the foreseeable future, considered to be at least 12 months from the date of approval of the financial slatemenls. The trustees draw particular attention to the current uncertainty with respect to the cost of living Grisis. This event or condition indicates that a material uncertainty exists, however the trustees believe that there is no doubt on the Charity's ability to continue as a Going Concern. The charity constltules a public benefit entity as defined by FRS102. The presentatlon currency is £ sterling. The significant accounting policies applied in the preparation ofthese accounts are Set out below These policies have been consistently applied to all years presented, unless. otherwise stated. Inco All income is re¢ognised in the Statement of Financial Activities once the chanty has entitlement to the fund5, It is probable that the income will be receNed and the amount can be measured reliably. Expenditure Expenditure is recognised as soon as there 1$ a legal or constructive obligation committing the charity lo that expenditure, il 15 probable that a transfer of economic benefits will be required in settlement and the amount of the obligab.on Can be measured reliabty. Expenditure is accounted for on an accruals basis and has been classified under heading5 that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated lo activities on a basls consistent with the use of resources. Tangib fixed assets Depreciation 1$ provlded at the following annual rates in order to wrile off each asset over its estimated useful life. Long kasehold Fixtures and fittlngs over life of lease 1sts on dcIng balance basis All fixed assels are initi811y recorded al cost. Stocks Stock5 are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Wetherby Sports Associats'on Notes to the Financial Statements Year ended 31 July 2023 Accounting policies Taxation The charity is exempt from lax on ils charitable &tivities. Fund xcounling Unreslricted funds can be used in accordance with the charitable objectiv6s at the dcretOn of the trustees. Reslricled funds Can only be used for particular reStrted purposes within the objects of the charity. Restrictions arise when specifled by th8 donor or when fullds are raised for particular restricted purposes. Operating lease agr&emenls Rentals applicable to operating leases where subslanlially all of the benefits and risks of ownership rna1n with the lessor are charged against profits on a straight line basis over the period of the leas8. Donations and legacies 2023 2022 Donations Subscriptions 6,076 16,740 18 16,128 22,816 16,146 other tr*Jing activities 2023 2022 Bar takings Kitchen takings Function and MUGA rent Sundry items Bonfire net income 59,756 50,256 36,890 6,937 29,190 3.498 1112} 103,583 82,832
Wetherfoy Sports Association Note5 to the Financial Statements Year ended 31 July 2023 Raising ndS Other trading activities 2023 2022 Openin9 stock Purchases Closing stock Staff costs Employeis natsonal insurance Staff penSn Other operating leases Honorarium- Groundsman Water and general rates Light and heat Pitch maintenance Repairs and renewals Sky subscriptions Other costs Depreciation TV licence 3,151 29.746 {3,5761 16,934 2.777 26,299 (3,1511 24,239 1791 331 153,2181 9,981 2,387 14.773 6,511 12.OC6 5,483 3,545 8,817 119 5.016 1.537 10.003 4,998 18,676 6.980 5,186 8,836 199 107,686 60,820 Support costs Governanco costs 2023 Total 2022 Total Management Finance Other resour¢e$ expended 498 1,139 6,727 8,364 11.015 10
Wetherby Sports Assixiation Notes lo the Financial Statements Year ended 31 July 2023 Trustees, remuneration and benefits The trustees. remuneration for Ihe Year ended 31 July 2023 was as follows.. 2023 2022 Salaries Aggregate remunerats'on Trustees, expenses There were £660 expenses paid for the Year ended 31 July 2023 Staff costs The average rnonlhly number of employees during the per*yl was as follows.. 2023 No 2022 No Administrative staff No employees received emoluments in excess of £60,000. In addition to the above there are honoraria payments of £5,016. 11
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2023 Tangible fixed assets Long leasehold Fixtures and fittings Total Cost At 1 August 2022 814.243 48,004 862,247 Additions 1,049 1,049 Al 31 July 2023 814,243 49,053 863.296 Depwialion Al 1 August 2022 27.948 23,157 51,105 Charge for period 4,996 3,840 8,836 At 31 July 2023 32,944 26,997 59,941 Net book value At 31 July 2022 786.295 24,847 811,142 Al 31 July 2023 781,299 22.056 803,355 12
Wethefby Sports Association Notes lo the Financial Slatemgnts Year ended 31 July 2023 stocks 2023 2022 Finished goods 3,576 3,151 10. Debtors.. Amounts falling due within one year 2023 2022 Trade debtors Other debtors Prepayments 12,378 5,070 3,962 3.037 16,340 8,142 11. cditorS.. Amounts falling due within one year 2023 2022 Trade creditors Social security and other taxes Other cdItorS Accrua15 and deferred income 19,621 2.767 728 3.878 22,175 2,099 4,614 26,994 29,696 13
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2023 12. Movement in funds Net movement in funds At31 July 2023 Al 31 July 2022 Unrestricted ndS General fund 38,921 {3,4191 35.502 Restricted fvnds Restricted fund MUGAfund 760,294 33,010 18,632 (4,535) 778,926 28,475 793,304 14.097 807.401 Tolal funds 832,225 10,678 842.903 Net movement in funds At 31 July 2022 At31 July 2021 Unreslricted funds General fund 29.444 9,477 38,921 Restrided funds Restricted fund MUGA fund 736,396 34,274 23,898 11.2641 760,294 33,010 770,670 22,634 793,304 Total fijnds 800,114 32.111 832.225 Analysis of movement in funds Incoming resources Resources expended Movement in fvnds Unrestricted funds General fund 89.838 193.2571 13.4191 Restricted funds Restricted fund MUGAfund 36,890 118,2581 14,5351 18,632 14,535) 36,890 122,7931 14,097 Totsl funds 126.728 1116,0501 10.678 14
Wetherby Sports Association Notes to the Financial Statements Year ended 31 July 2023 13. Contingent Ilabilities The entity entered into a lease agreement with Leeds City Council for a period from 2004 10 2028. The entity last received a rental invoice in April 2019 for the quarter ending June 2019, al whi¢h point the charity ented into discL¢ssion with Leeds City Council to determine an appropriate. hopefvlly reduced. rent ¢harge. At thè lime the annual rental charge was £10,250 per annum. 11 is currently uncertain as to whether any additional invoices will be received and given the nature of the Tent reviews within the lease it is impracticable to estimate the full amount of the liability and its financial effe¢t. 14. Related party disclosures The assc¢iation was under the control of the trustees and committee members throughout the current peri¢XI. 15