## **Trustees’ Annual Report for the period** **From January 2024 To December 2024** ## **Charity name: Copsale Village Hall** ## **Charity registration number: 1171081** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To maintain and run the village hall as a**
**facility for the benefit of the residents**
**of Nuthurst Parish and the surrounding**
**areas.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Two events are held monthly, Bacon**
**Butties and the Copsale Coffee Pot which**
**are open to the public as well as other**
**pop-up and one-off events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|**The charity runs, maintains and strives to**
**constantly improve the facilities offered**
**at the Village Hall. The trustees are keen**
**to ensure the Hall is an integral part of its**
**community.**
**The trustees provide a well maintained**
**hall for hirers from the community (and**
**beyond) to use and for events that**
**bring together residents from Nuthurst**
**Parish and the surrounding areas.**
**In setting our objectives and planning**
**our activities the trustees have given**
**careful consideration to the Charity**
**Commission’s public benefit guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Contribution made by
volunteers|Para 1.38|**With the exception of cleaning, and some**
**of the gardening, all other work arranging**
**events and day to day**
**running of the hall is undertaken by**
**volunteers.**| |---|---|---| |Other||**The community contributes to the hall by**
**offering help at events and by the many**
**donations of items which are useful to the**| **hirers of the hall or for events held by the committee.** ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Hall managed to host over 20 communty
events in 2024 and provided a welcome space for
hire. Volunteers are welcomed and many fnd it a
great way to give back to their community.|| |---|---|---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
theperiod|Para 1.21|**The charity is in a healthy position**
**financially. The bank account is healthy**
**even after the contingency is set aside.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A contingency fund is set aside in case of**
**extreme circumstances whereby the hall**
**can not be hired or events held but**
**expenses still have to be met. Such a**
**situation might be a storm which**
**damages the hall and renders it unusable**
**until repairs or a medical lock-down such**
**as Covid-19.**| |Amount of reserves held|Para 1.22|**£5000 is ring-fenced by the committee**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **The majority of the funds are raised by events held by the committee and hall** |The charity’s principal
sources of funds (including
anyfundraising)|Para 1.47|**hires.**| |---|---|---| |||| |A description of the principal
risks facing the charity|Para 1.46|**Whilst there are plenty of people who**
**volunteer to help, there is a lack of**
**people coming forward to become a**
**Trustee may be an issue in the future.**| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?(e.g
unincorporated
association,CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|**Election**| ## **Reference and Administrative details** |Charityname|Copsale Village Hall| |---|---| |Other name the charityuses|Copsale Hall| |Registered charitynumber|1171085| |Charity’s principal address|Copsale Hall
Copsale Road
Copsale
Horsham
West Sussex
RH13 6QE| ||| **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |Michele Harrison|Chairman||| |David Toye|Vice Chair||| |Julie Fordyce|Secretary||| |Andrew Fordyce|||| |Gordon Cooper|||| |Valerie Sutlieff|||| |Wallis Ingram|||| |Jan Pieniazek|||| |Biff Manvel|||| ||||| ||||| ||||| ||||| ||||| 1 2 3 4 - 5 - 6 7 8 9 10 11 12 13 14 - 15 - 16 - 17 - 18 - 19 20 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**|M Harrison|| |---|---|---| ||Michele Harrison|| ||
Chairman|| **Date** 02.10.24 ||**Copsale Hall**|||||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---| |**Receipts and payments accounts**
Period start date
Period end date
**For the period**
**from**
Jan-24
Dec-24
~~ee~~
~~ee~~
~~ee~~|||||||||**CC16a**|| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Hall Hire|**6,606**||**-**||**-**||**6,606**||**8,426**|| |Event Income|**7,556**||**-**||**-**||**7,556**||**8,309**|| |Interest|**151**||**-**||**-**||**151**||**66**|| |Misc|**420**||**-**||**-**||**420**||**2,456**|| |PettyCash|**120**||**-**||**-**||**120**||**535**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_|_(Gross income for_|||||||||| |_AR)_|_AR)_**14,853**||**-**||**-**||**14,853**||**19,792**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**14,853**
**-**
**-**
**14,853**
**19,792**
~~—————~~||||||||||| |**A3 Payments**||||||||||| |Electricity|**3,432**||**-**||**-**||**3,432**||**3,432**|| |Water|**167**||**-**||**-**||**167**||**77**|| |Cleaning|**1,625**||**-**||**-**||**1,625**||**1,754**|| |Repairs & Maintenance|**749**||**-**||**-**||**749**||**1,771**|| |Event Materials|**2,137**||**-**||**-**||**2,137**||**1,585**|| |Equipment Purchase|**2,344**||**-**||**-**||**2,344**||**113**|| |Gardening|**325**||**-**||**-**||**325**||**200**|| |Deposit Refund|**916**||**-**||**-**||**916**||**537**|| |Ground Rent|**239**||**-**||**-**||**239**||**236**|| |Insurance|**941**||**-**||**-**||**941**||**914**|| |Misc Payments|**120**||**-**||**-**||**120**||**725**|| |Web Site|**145**||**-**||**-**||**145**||**145**|| |**_Sub total_ **|**13,140**||**-**||**-**||**13,140**||**11,489**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**13,140**
**-**
**-**
**13,140**
**11,489**
~~——————~~||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**1,713**
**-**
**-**
**1,713**
**8,303**
**-**
**- -**
**-**
**-**
**-**
**- -**
**-**
**-**
**1,713**
**-**
**- 1,713**
**8,303**
~~SSSS~~|||||||||| CCXX R1 accounts (SS) 31/10/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash
Bank Accounts
**Details**
**Details**
Furniture
Kitchen Appliances
Crockery
Village Hall Building
**Details**
Signature
M Harrison|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**737**
**-**
**15,409**
**-**
**-**
**-**
**16,146**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
M Harrison|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**300**| ||||**2,500**| ||||**150**| ||||**400,000**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||M Harrison||| |||M Harrison|**10.10.24**| CCXX R2 accounts (SS) 31/10/2025 2