||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|Jan|2022||31|DEC|2022| ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Copsale Village Hall|
Copsale Village Hall| |---|---|---| |||| ||
Copsale Hall|| |||| ||1171081|| |||| ||
Bar Lane|| ||Copsale|| ||West Sussex|| ||**Postcode**|**RH13 6QT**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michele Harrison|Chairman|May22 -present|| ||Julie Fordyce|Secretary|May22 -present|| ||Dennis Livingstone|Treasurer|May22 -present|| ||David Toye|Vice Chairman||| ||Gordon Cooper|||| ||Brian Manvell|||| ||Andrew Fordyce||May22 -present|| ||Valerie Sutlief|||| ||Wallis Ingram|||| ||Jan Pienciazek|||| ||Susan Livingstone|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods - Election - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To maintain and run the village hall as a facility for the benefit of the residents of Nuthurst Parish and the surrounding areas. **TAR** March **2012** 2 Two events are held monthly, Bacon Butties and the Copsale Coffee Pot which are open to the public as well as other pop-up and one-off events. The charity runs, maintains and strives to constantly improve the facilities offered at the Village Hall. The trustees are keen to ensure the Hall is an integral part of its community. The trustees provide a well maintained hall for hirers from the community (and beyond) to use and for events that bring together residents from Nuthurst Parish and the surrounding areas. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In setting our objectives and planning our activities the trustees have given careful consideration to the Charity Commission’s public benefit guidance. ## **Additional details of objectives and activities (Optional information)** With the exception of cleaning, all work arranging events and day to day running of the hall is undertaken by volunteers. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance The year got off to a great start with BBC Radio Sussex broadcasting an **Summary of the main** entire show live from the Hall to celebrate Village Halls Week. **achievements of the charity** Bacon Butties and the Copsale Coffee Pot were held each month. **during the year** In January, the ever popular Bird Box Building was held – lots of boxes built and taken away. In April the Hall was decked out in red and white for the evening to celebrate St George’s Day with a fish and chip supper and superb quiz. In June the hall was decorated in red, white and blue community bunting, which had been collectively made by hall supporters, for a Platinum Jubilee themed bacon butties. In August the Hall hosted cream teas. In September, we paid our respects along with the rest of the country, at the passing of the late Queen. In October we held pumpkin day. The creativity of the carved pumpkins never fails to impress. In May we held our AGM which saw some major changes to the Trustees and Officers. Gina Dixon, our secretary of nearly 20 years stepped down to enjoy a well earned retirement from the committee. She took with her a wealth of knowledge and experience and we are very lucky that she is always at the end of the telephone for help and advice. This created a vacancy for a new secretary. Julie Fordyce, whose husband Andy was one of the Hall’s regular volunteers, offered to take on the role of secretary and Andy offered to join the trustees. Julie and Andy have been a great addition to the team. Also at the AGM, Dennis Livingstone, the Chairman stepped down as did the Treasurer, Michele Harrison. However, Dennis took on the role of Treasurer and Michele took on the role of Chair. It was a successful year in terms of hires with a few new regular hirers using the hall for a wide variety of activities including yoga, bicycle maintenance, social activities for children, band practice, parish council meetings and so much more. The trustees are mindful that, where possible, the hall should support and be involved with, its local community. In this period, a donation was made towards the production costs of the Parish Link magazine. An article was also submitted each month and the Hall is a distribution point for the magazine with it being available for customers at Hall events. In January a couple of the Trustees gave a talk at Nuthurst Local History Society about the history of Copsale Hall. In February the Nuthurst Community Allotment held a fundraising event in aid of Ukraine and the trustees were happy to lend crockery from Copsale Hall to help support their efforts. In April, Nuthurst Parish Carbon Busters had a stand at the bacon butties to speak to customers about a survey they were conducting. In June the Hall put together a display in St Andrews Church as part their Platinum Jubilee event. in July, drinking glasses were lent to St Andrew’s School PTA for a fund raising event they were holding. In September the hall was once again one of the venues for the Parish Macmillan Coffee Mornings. At Christmas, the trustees submitted and decorated a Christmas tree in St Andrews Church for the first ever Nuthurst Christmas Tree Festival. We also registered and took part in South and South East In Bloom and in September we received a certificate recognising the hard work of the volunteers. We also put out an appeal for more volunteers and were delighted to get a couple of new helpers on board. Looking ahead, the trustees have started to try and simplify the running of the hall. We realised that so much information in this regard is **TAR** March **2012** 4 ## Section D Achievements and erformance p personal knowledge so we have started to create check lists and documents with the aim of helping the trustees of the future. **TAR** March **2012** 5 Section E Financial review The charity raises monies to maintain and improve the facilities. A Contingency is set aside to ensure there are sufficient funds available lo meet Maintenan￿ and running costs in case of forced closure resulting in loss of income (for example, inclement weather, Covid-19 etc) Otherwise all monies are designated for the improvemenumaintenance of the faulities and other services which the Hall can offer to the community. Brief ststement of the charity's pollcy on reserves Details of any funds materially In deficlt Further financial review details {Optional infonnation You may choose lo include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objedives including any ethical investment policy adopted. Section F Other optional information Section G Declaration Tho trustees declare that they have approved the trustees. report above. Slgned on behalf of the charity's trustses Signaturelsl Full namols) Position (eg Secretary, Chair. etc) J É 6onyLF. Date Z S aci25 TAR March 2012 CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For the period t*C-22 To Section A Receipts and payments Unrostrictod fitnds Total fundB funds Lo81 year totho D￿raIt £ A1 Receipts 1¢82S 8,121 10,8ZS 8.121 Payments le￿I￿e￿ from e¥ents Gr8016 Donations Savings Account Interest Deposils helo Cash held from Events- petty cath 2,341 96.981 216 49 49 J61 351 Sub tot•l( AR} 19JSI 19.351 104.S12 A2 A•••t •nd In¥•stm•nt •al•4 18•0 tablo). Sub total 19.361 1•.351 104.612 A3Pa •nts EltrciilLity Walor Cleaning RepalrB and ma￿1¢nar E¥enl MaleFiBIs rquipmeth Purch￿¢ Gardening Deposil i¥funds Ground Reni IIDC raie¥ Insuran￿ IAN￿￿ WeBimms*rl Sub5cnpIIDn IAIRSI Rede¥elowneiil Costs 1.051 612 67 4962 4982 400 27 32 J2 22• 233 200 S9 792 144 129,030 144 16.n8 144 16,781 Misc pa￿llentS Web Ste lJ8 145 138 14 30,0gB 916 150 13J,827 Sub total A4 Asset *nd tnvoslmont purchases, Iseo tsblel Sub total 30.0gB 133,827 Net 0lrecw.p￿{pa￿n•nts} . A5 Trdnsfers between lunds A6 Cash fvnd$ last year end Cash funds this y￿r ond 10,747 10,747 29,316 16.474 S.Y2 16.474 5,727 48,789 16,474 CCXX R1 ￿UnIS ISSI 2710512023 Section B Statement of assets and liabilities at the end of the period Unrnstricl•d fvrKIs R•strict•d funds lo no•r•st £ Endowment funds to swirètst £ B1 Cash funds iso 3.IX*Y Total cash lunds 5.727 M*(Jii R￿trIct•d fvnlts noare¥t£ Endowm•nt funds to n•amt£ to n￿r9&1£ Fund io whkh ot belo CuTroDt valuo lon•1 Fund to wttlch Currnnt v•lu• B4 A•8ets rotained for the charity's own use Tat4es. berthe$ 8Th1 100 200 100 lage Hau trtMk11NJ Lthreslric 387,000 Fund tO7*hkh An￿￿rrt dyg Vlhon duo onwl 85 Liabilitiofj Swned by one or hvo twstees on tEhalf of all the iru5188S &Wu iFrt Name Date of approval Harrison D knwngstone CCXX R2 aCcO￿ts ISSI