2020-12-31-accounts - Copsale Village Hall

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A 4

Trustees’ Annual Report for the period Period start date Period end date E rom 01 Jan 2020 To ot Dec 2020

Registered charity number (if any)[1i71081

Charity's principal address |Bar Lane

Names of the charity trustees who manage the charity

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1|De n is Livingstone |Chairman | |
2|DavidToye | ViceChair |
3 |MicheleHarison|Treaswer
4|GinaDixon « | SSSSC~C~—~“—~‘iSSSCSCSSS
[Secretary |
6(pifManvel|
6|SusanLivingstone ||
7[GordonC o per ||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
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TAR 1 March 2012
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
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Description of the charity’s trusts

Type of governing document Constitution How the charity is constituted Charitable Incorporated Organisation Trustee selection methods EmoeG

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To establish and run a village hall and to promote for the benefit of the inhabitants of the village of Copsale and the surrounding area. With the Summary of the objects of the object of improving the conditions of life of the said occupants. charity set out in its governing document

TAR

March 2012

section D

prernlniiaia! Aidabbelabea peer —anaomiaeaaill during the year

Achievements and performance

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The charity had a very successful start to 2020 when it was confirmed
that all funding for the Improvement project was in place
M 9 e SOL PI P
The organisations that have committed to funding the improvements
include The National Lottery, Sussex Community Foundation, Biffa,
Horsham District Council, Parish Council and ACRE. This funding
together with the charity's own funds enabled the works to commence
from April 2020.
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These are the improvements which we have worked with local architects and businesses to put forward for replacement of ad-hoc building areas which have been added to the main Hall building from the 1950’s. The improvements will mean the provision of disabled toilets, internal toilets plus increased storage, meeting facilities and food preparation areas. The character of the main ‘pavilion’ part of the building will be maintained while at the same time providing decent facilities for the users of the Hall. The plans have obtained approval from the local district council and building regulation drawings and specifications have been drawn up and approved. A local builder was chosen from a competitive tender process and the works are now well under way.

It is hoped, subject to Covid restrictions to resume normal operation from July 2021.

TAR

March 2012

The charity at the beginning of the year had provided the facility of the Hall to hirers from Copsale and the surrounding area for a range of activities. The hirers have included a number for wedding receptions, children organisations, birthday arties and numerous other activities such as band rehearsal and dancing.

However, then thew Covid-19 pandemic meant we had to close from March 2020. At this time we took the opportunity to discuss our improvement project with the contractor and funding organisations and it was decided to take the opportunity of this closure to have the full works Summary of the main undertaken. The works have proceeded very well with Covid restrictions activities undertaken for the in accordance with Government advice and regulations in place. public benefit in relation to these objects (include within this section the statutory In setting; our objectivesa and planning; our activities. our trustees have declaration that trustees have | given careful consideration to the Charity Commission’s public benefit had regard to the guidance guidance. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about: e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

TAR 3

March 2012

Section.—

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Section.— Financial review :
| The charily raises momes io maintain and improve the facilities. A |
Brief statement of the | coniingency is mainiained of £1G00 00 to ensure there ts sullicient funds
charity’s policy on reserves | available to meet maintenance costs in case of any large fluctuations in |
receipts or fatlure of iis own events due to inclement wealher |
' Otherwise all monies are designated for the improvement/imaintenance of |
| the facilities and other services which the Hall can offer to ihe community, |
|| inciuding 1s Use by other local charities |
ails
Detin S ofofanyy fundsfunds materiallyma Y'|| Nene |
deficit | |
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Further financial review details (Optional injormation)
You. may choose io inchide. |‘
additional information, where | \
relevant aboul |
e the chaniy's prneipal || |
sources of junds Gneluding | |
any fundraising): ' |
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e how expenciiure has
supported the key objectives | {
of the charity, | |
® investment policy and ,
objectives inclucig any
ethical investment policy \
adopted | |
Section F Other optional information
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‘Section G Declaration — ¥
“The trustees declare that they have approved the trustees’ report above.
Signed on7 behali of ihe chavity’s trysteesce ff _ -- ae - + aee
signaturatel| . v Mff’ - | Jae:fT0%) he AK PPht
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Position (eg Secretary, Chair,| / A. fh ae. Aeon ZL
TAR 5 Minch 2042
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||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Kony]|CHARITY COMMISSION(COPS@|Village|Hall| |FOR|ENGLAND|AND|WALES| |Receipts|and|payments|accounts|CC16a| |For the|period|Period|start date|To|Period end|date| |from|01/01/20|31/12/20| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment|Total funds|Lastoaal| |funds|funds|funds|y| |tothe|nearest|£|to|the|nearest|£|to|the nearest£|to|the|nearest|£|to|the|nearest£| |A1|Receipts| |I)PaymentsiTi received fromevents|||aeeBE|||aa)|UL |||| ekieri6—|lll||«8521| |DonationsCY|118|he| |SS||| |ee:eePs|eeNees:eee|||ieEne)ens | 1 ||ESmeeSee | 4||ccsoeGeret:|||1asees| |\2|Asset|and|investment|sales,| |(see|table).| |ee| |neSub total]ee| |A3|Payments| |ElecticityWater ——SSSSSCd|SSS~—AB] (SSC|SSCS id7] (a| |a| |SE|TY es|0||| |ee ||pM| |———SCSC~dCSCSC~C~SBYT||S TTT]|——=| |Equipment purchase|San) |aie| |HorshamTrainingDistrictCouncil—rates_||||81]| |Ground|rent course-hygiene|SSSSCidTTCSOOT Cd dLI200] |8| |Depositadjustment|TT|800]——~=i| |Redevelopmentcosts|||eeTAP ||eae|99,848]|T8446| |eee)||| |Miscellaneous||eee|eee| |WebsitetO|E88tO|P20| |Subtotal.gaz7t|ft|[cg]|sas|ff.| |A4|Asset|and|investment| |purchases,|(see|table)| |ee| |es| |Subtotal| |Net of|receipts(paymentsy|__-2,652|16,685}|{|14033|51800]| |ASTransfersbetweenfunds||-| |CE CE.| |A6|Cash|funds|last|year|end|26749|||5000;|314,749)|]| |Cash|funds|this year enc|24.097|IC)|||45,782|5,180|

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Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest£ to nearest£ to nearest£ Total | eS | cash funds 24,097 21,685)]) ~ -| (agree balances with receipts and payments accounl(s)) Unrestricted Restricted Endowment funds funds funds to nearest£ to nearest£ to nearest£ _ — Fund to which , Current value asset belongs Gost {opianal) (optional) _ —== Fund to which . Current value asset belongs eetioptionsly (optional) | — Fund to which Amount due When due liability relates (optional) (optional) - —== = Signed q behalf by one or two trustees on ‘ i. ‘ Date of of all the trustees “2 gnatup Print Name approval V/5 {LYM Li vintscne\ \E4p/ ad) | Yj} MictHece LLeaseisonl hb 3 [ynZ)

CHARITY COMMISSION Independent FOR ENGLAND AND WALES examiner's report — on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ ; members of | Copsale Village Hall

On accounts for the year ended | 31/12/20

Charity no 1171081

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2020.

Responsibilities and basis of As the charity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's | have completed my examination. | confirm that no material matters statement have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1* accounting records were not kept in accordance with section 130 of the Act or 2" the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. *“ Please delete the words in the brackets if they do not apply.

Name: | R.N.C. Cowley | Relevant professional qualification(s) or body (if any): Address: | The Old Post Office - Nuthurst Street, Nuthurst Horsham, West Sussex Rh13 6LH

IER

October 2018

CHARITY COMMISSION FOR ENGLAND AND WALE

Disclosure

Section B

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

Not applicable

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |FOR|ENGLAND|AND|WALES| |Receipts|and|payments|accounts|CC16a| |For|the|period|Period|start date|T|Period end date| |from|01/01/20)|-|31/12/20| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment| |farids|eink|inde|Total funds|Last year| |tothenearest|£|to|the|nearest£|to|the|nearest£|to|the nearest£|to|the nearest£| |A1|Receipts| |receivedtromevents| |Paymentsoe+t|—2eee}|DE?[—-+i|{——SsS—SS |ES||las|Piast|| ||i i eell| |6)| |Donations|ae| |InterestincomePA| |__eeneee||es|| a|| |eeGen|||ee Oe|||| ||ee |es ):| |,|116,228|119,753|14,856| |A2|Asset and|investment|sales,| |(see|table).| |ee| |ne|nee| |Sub total]| |A3|Payments| |Electricitya]|7|ts] (a| |Water| || |a| |7) eS 6eS |ST]| |ae ||aa| |rainingHorshamEquipmentpurchase course—hygieneDistrict Counci—ratesTCT||]ee:TC:~=“‘“dCESCOCOCC“‘SN’NSCWCSS;SC‘(NTCT |eeSSTCSC™C™~CCdCYELSs“‘S”S~«|AG YY|S|’ YTStt || |G|r|ound|ent|CC Sid200] Yd|[|tr20| |Depesitadjustment|TP|dS||+d]|[300]| |Redevelopmentcosts|TC|rreetTC] SCS|Pp|[8,446]||| |Miscellaneous||edt||| |Website dd P| [|| |Sub|[total]|st77|cosas fsa0] [rt| |A4|Asset|and|investment| |purchases,|(see|table)| |ne| |Sub totaH,| |Net of|receipts(payments)|_____—-2,652|16.685]|{140334|5.180| |ASTransfersbetweenfundsA6||-}||Td|™~—“—tYTO™~C*Y| |Cash|funds|last year|end|26749{}|=|5000};|2| |Cash funds|this year ena|24,097|21685},|||45,782|5,180|

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Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds tonearest£ to nearest£ to nearest £ Total cash funds 24,097 21,685 =), (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ -i = Fund to which , Current value asset belongs Best opeonsl) (optional) _ ——= assetFund belongsto which GostE (optional)7 Current(optional)value a Fund to which Amount due When due liability relates (optional) (optional) i Signed by one or two trustees on ; if : Date of behalf of all the trustees - gnatuy Print Name approval | \ji Micttec]e phLoarerd2iso~l Yh d Lanz]