DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Trustees’ Annual Report for the period
From 22 January 2022 Period start date Charity name: SADAKA Charity registration number: 1171075
To 21 January 2023 Period end date
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the pur- poses of the charity as set out in its governing document |
Para 1.17 | Sadaka provides free weekly lunches and basic items for those struggling financially / homeless in Reading. Sadaka provides a place to enjoy a hot meal, drinks and a chat, at Fairview Community Centre, 90b Great Knollys Street, Reading RG1 7HL. Sadaka operates every Saturday (10:00am-1:00pm). We also provide free toiletries, secondhand books, fruit/ambient food and sign-posting to similar services. Sadaka also developed its training programme for its service users launched in September 2020 called StepUp with Sadaka by adding wellbeing and creative activities to it. Sadaka also carried on the project to help families with kids in Reading with groceries as they can’t come to our service on Saturday. CHARITABLE OBJECTIVES: 1) The prevention and relief of poverty and financial hardship in greater Reading by providing: food, clothing and basic household items to individuals in need and sup- porting other organisations working to prevent or relieve poverty in greater reading 2) The promotion of equality and diversity for the public benefit by promoting activ- ities to foster understanding between people from diverse backgrounds and in partic- ular, different religions. 3) The promotion of religious harmony for the benefit of the public by: (a) Educating the public in different religious beliefs including an awareness of their distinctive features and their common ground to promote good relations between per- sons of different faiths; (b) Promoting knowledge and mutual understanding and respect of the beliefs and practices of different religious faiths. 4) To advance Islam in greater Reading for the benefit of the public, in particular by arranging visits to mosques by school children to enlighten them about the Muslim faith and by such other means as the trustees may determine. Please Note: Sadaka contacted Charity Commission on 14 Feb 2020 to amend objec- tive 4) to: “To work towards a greater understanding of Islam by demonstrating the public good contributed by its followers, together with people of other beliefs and no be- liefs”. But, this request was rejected_._ |
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
| SORP reference | ||
|---|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in par- ticular, the activities, projects or services identified in the ac- counts. |
Para 1.17 and 1.19 |
During most of 2022, the charity supported the relief of poverty and financial hard- ship in Greater Reading by a weekly free, nutritional, warm meal service, provided alongside, toiletries and ambient food to those struggling financially. We extended our service to help families in need and also female victims of domestic violence (in collaboration with Berkshire Women’s Aid (BWA)). Sadaka also continued and developed its training programme called StepUp with Sadaka, to support service users who wish to improve their quality of life, with an opportunity to take up courses at local colleges in basic skills, job-related and employability skills. We also included creative and wellbeing activities for our service users. Sadaka services are available to all beneficiaries without judgement or bias. The charity is privileged to have trustees, members and volunteers from a diversity of faiths/beliefs and all are valued equally. Sadaka operates with an ethos whereby “eve- ryone matters” and respect for others is central to all our actions. In 2022, Sadaka has reiterated its commitment to an open, supportive and inclusive philosophy. Main Activities in 2022: 1) Food service a)Saturday meal service We continued with our weekly food service in 2022 to serve an average of 60 people every Saturday. We operated from the Fairview Community Centre. We provided3769 meals(+10% from previous year) and gave out 1204 bags of ambient food (between January and May 2022). We gave out essentials such as sugar, milk, coffee, washing up powder, biscuits, toiletries, noodles and soup. From June 2022, we stopped giving out grocery bags at the Saturday service but kept providing items requested by the service users such as sugar, coffee, milk, washing up powder… on a regular basis. Main meals are cooked by our volunteers, who have food safety certificates or purchased by Sadaka from local restaurants (once a month). The main meal costed on average £250 when purchased from restaurants, £120 when cooked by a caterer or £60 when cooked by volunteers ( with the cost of ingredients such as meat, provided by Sadaka) In addition, our volunteers donated vegetarian dishes, fresh fruit and desserts to complete the meals. |
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Gift bags were also given out for Eid, Diwali, Christmas and chocolate Eggs for Easter. The Christmas gift bags were funded by Open Text and prepared by Sadaka Volunteers. We provided items to keep our service users warm such as hot water bottles, beanies , socks and also some treats such as chocolates and sweets. The Easter eggs were donated by Tesco for half and the other half was purchased by Sadaka.
The gift bags for Eid were partially funded by donations from our volunteers and the remaining cost was covered by Sadaka unrestricted funds.
The sessions were coordinated by 5 session leaders and we managed to secure about 20 chefs who cooked / baked for us on a regular basis. We also developed partnerships with local restaurants to provide the main meal once a month (Kobeda Palace, Yaadgaar, Rizouk, …). Some restaurants donate the full meal and some cook it for us at a discounted price. b) Meals for Reading university students In April 2022 we provided a total of 80 meals to struggling students at Reading University during Ramadan. This included a main meal and snacks. We are planning to continue and develop this initiative in the future.
Classification - Internal Classification - Internal
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- 2) Helping families in need with groceries and Women & kids fleeing domestic violence
With many Reading families struggling as costs go up and incomes reduce, Sadaka stepped in and expanded our work with families in need. We did this in few ways. In 2022 Sadaka continued helping families in need (especially single mothers) and women & children who were fleeing domestic violence. a) Groceries for families in need We provided grocery shopping for 27 families, a total of 104 people including 70 kids. A group of 10 volunteers shopped and delivered groceries to each family on a weekly basis based on a list provided by the families. Each family was allocated a budget between £30 and £50 a week for a maximum of 4 deliveries. £4500 were spent on this project in 2022 including a £1500 grant from Tesco and £1300 raised with a GoFundMe campaign. The families were all based in Reading and were on benefits, struggling to make ends meet. We offered a tailored service by asking them what they exactly needed and delivered it to their doorstep. The service was highly appreciated by all the families. Sadaka plans to continue this project in 2023 to help families with the increase of the cost of living. b) Emergency food packs to families in a local shelter We continued to provide emergency food bags to new arrivals at a local refuge. These are women who are escaping domestic violence, with or without their children. They come to the refuge with no assets and are helped to start a new life. Over the last year, Sadaka provided 24 food bags, some of them receiving more than one food parcel in cases of delay to their welfare benefits. We also supported them through gifts and clothing vouchers for children. c) Clothing help for kids We got £1000 grant from Brighter Futures for Children - Reading Borough Council to support Local Reading families with at least one child needing clothing. We purchased Primark vouchers ((£30 each), and helped 33 kids (21 families) 9 vouchers went to BWA and the rest to local families on benefits. d) Christmas and Eid gift bags In 2022 we also gave out gift bags for Christmas and Eid to our service users but also to the families we support and BWA. The Christmas bags for the families were donated by Cowshed based on requests we gathered from families. They were delivered by our team of volunteers a few days before Christmas. We supported children from 20 families through this initiative. Eid the gift bags provided to the kids were donated by Kaneez Bi foundation and delivered by our volunteers to the families. 3) Training programme, StepUpwithSadaka The step-up project evolved as ‘wellbeing sessions’ during the last year. We experimented with different formats and timings but settled with a comfortable session structure towards the end of the year, which is continuing every Saturday between 10am and 11.30am. We ran English conversation sessions for new arrivals in the community, including those from Eastern Europe, Hong Kong and Afghanistan. We also run creative sessions, whereby service users come in for a variety of therapeutic activities; colouring, sketching, creative writing, crochet, word search, puzzles and the like. We also have books to take. People engage in these activities as they please and talk about what is going on in their lives, with other service users,
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
but also with volunteers over cups of tea and coffee. People tell us repeatedly that this gives them a reason to get out of bed on a Saturday morning and helps reduce their isolation. Atleast 60 people accessed these sessions last year, some of them attending almost every week. The maximum attendance at any one session was 25 in October 2022. Sadaka regularly updates the list of local services which is shared with guests. This includes food services as well as other sources of support, for example housing, welfare benefits, mental health and so on. Many are referred on to other services or organisations; for example, we make regular referrals to Cowshed for those who need clothes, or to places like The Early Charity and New Directions for training and development opportunities.
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | N/A |
|---|---|---|
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant mak- ing |
Para 1.38 | N/A |
| Policy on social in- vestment including program related in- vestment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All volunteers devote time, effort and care to the service (meal ser- vices, training programme, helping families and women & children in need…) with members contributing a little more outside of Saturday service hours to administration, training and other efforts. A large number of volunteers make regular donations to Sadaka (food, milk, gift bags…). All volunteers are great ambassadors to help us raise awareness and bring in more volunteers and donations. The Volunteer Committee’s main objective is to help new volunteers navigate Sadaka’s ethos, policies and the meal service, gain the re- quired training while being supported and recognised for their efforts. The Committee chair leads overall, one member has the responsibility to provide clarity on governance matters and the other on volunteer wellbeing. Sadaka has progressed in up-skilling volunteers and members to take up leadership roles during (Session Leaders) and outside service hours. |
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
| Other | The charity will continue to encourage diversity and inclusion at all levels and expand its services to help as many people as possible in Reading. |
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Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, iden- tifying the differ- ence the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Sadaka has served about 3900 meals in 2022, winning much satisfaction from its service users for our freshly cooked hot meals and for providing a warm and welcoming environment since January 2017. We went back to our pre-pandemic service where we provide hot meals , hot drinks and snacks inside in a friendly atmosphere. We offer a safe place to our service users to have a meal and a chat. Our chefs are all trained and have a food certificate to cook diverse and balanced meals meeting safety standards. We also make every effort to reach more people and adapt to help people who can’t come to us, especially families with kids who struggle with food. Our dedicated volunteers go above and beyond to shop and deliver for families and build a relationship with them in case they need help in the future. Sadaka has become a local brand which other charities and groups are comforta- ble/seek to work with. We also have to acknowledge the fantastic help of Kaneez Bi Foundation (KBF) this last year who donated main meals and Eid presents for kids. In addition to expanding our work with families, Sadaka also evolved and expanded activities to improve the well-being of our service users. The ‘well- being’ element has become an indispensable part of the Sadaka offer. • |
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
| Summary of the main achievements of the charity, iden- tifying the differ- ence the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Sadaka’s Achievements: 1. Sadaka’s biggest achievement was that we provided a hot meal service every Saturday of the year without fail. 2. We increased the number of families we help from 2 families (6 people) to 27 (104 people) 3. We served 10% more hot meals this year as compared to last 4. We strengthened our collaboration with Kaneez Bi Foundation, One Nation, Clean Conscience, Cowshed, Berkshire Women’s Aid… and various super- markets. These collaborations allowed us to reach more people in need and also secure more donations and volunteers. 5. We raised considerable income during the year (increase of 18% as compared to last year) and ended the year with a very healthy balance at a time when many other charities are struggling financially. 6. We resumed our attendance to social events by attending the Reading East festival to raise awareness and funds for our services. 7. The well-being element of Sadaka was accessed by 60 service users during the year. |
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Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fund- raising activities against objectives set |
Para 1.41 | N/A |
| Investment perfor- mance against objec- tives |
Para 1.41 | N/A |
| Other | N/A |
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Financial Review
| Review of the char- ity’s financial posi- tion at the end of the period |
Para 1.21 | Sadaka continued to have financial stability during the last year, with income increasing and expenses going down. This reflects the efforts of trustees, members and volunteers, who continued to offer valuable time and food donations for our service users. This also signals robust bookkeeping and steady control over finances, at a time when many charities are struggling to stay afloat. Our income increased by 18%, from £26,781 to £31,564 year on year. At the same time, our expenses reduced by 44%, from £38,523 to £21,663 year on year. While corporate donations more than doubled, they constituted only 7% of the total income. The biggest sum increase was in grants from local authority, for food, clothing and wellbeing of our service users. This allowed us to expand our services and reach many more beneficiaries across Reading. The drop in expenses was partly because we did not have any paid staff last year and our wages bill went down to zero. The expenses allocated to ESFA funded project went down too as the project came to an end. We reduced the number of groceries given out to our Saturday service users as time and resources went into the families project. This caused a shift in money spent on ambient food and groceries. We also made savings on storage by combining two lockers into one. As well as massive savings on meals and purchase of supplies, reflecting strong operational management. Sadaka ended the financial year with a heathy balance of £50,737 between two bank accounts. After keeping aside roughly 6 months of expenses at current activity levels, we ended the year with another sum of nearly £30,000 in unrestricted funds. |
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| Statement explaining the policy for hold- ing reserves stating why they are held |
Para 1.22 | To provide a level of working capital that protects the continuity of our core work, supports any unexpected opportunities and covers any unforeseen expenditures. This will cover 6 months of operating costs at last year’s levels should the need arise. |
| Amount of reserves held |
Para 1.22 | Sadaka maintains £10,000 free unrestricted reserves in a separate bank account. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund mate- rially in deficit |
Para 1.24 | N/A |
Classification - Internal Classification - Internal
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| Explanation of any uncertainties about the charity continu- ing as a going con- cern |
Para 1.23 | There are no ongoing concerns as Sadaka enjoys a comfortable financial position and sufficient sustainability for upcoming plans and expenditures. |
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Classification - Internal Classification - Internal
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Structure, Governance and Management
| Description of char- ity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution document |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
Classification - Internal Classification - Internal
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| Trustee selection methods including details of any consti- tutional provisions e.g. election to post or name of any per- son or body entitled to appoint one or more trustees |
Para 1.25 | See constitution document for full details |
|---|---|---|
| itional information (optional) may choose to include further statements where relevant about: |
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| Policies and proce- dures adopted for the induction and train- ing of trustees |
Para 1.51 | |
| The charity’s organi- sational structure and any wider network with which the char- ity works |
Para 1.51 | Sadaka comprises a Board of (5) Trustees, with about 50 active volun- teers and 14 members, in keeping with its CIO Model. Sadaka works with Street Support Network, which is a partnership of charities and statutory organisations working together to end rough sleeping and homelessness in Reading. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
Reference and Administrative details
| Charity name | Sadaka |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1171075 |
| Charity’s principal address | 47, ASH ROAD TILHURST RG30 4SG |
Classification - Internal Classification - Internal
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Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
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|---|---|---|---|---|---|
| 1 | Youssef Alla | Chair | Voted in by serving Trus- tees |
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| 2 | Zobia Kalim | Treasurer | Voted in by serving Trus- tees |
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| 3 | Fatima Alla-Saouiki | Operations Manager | Voted in by serving Trus- tees and last AGM |
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| 4 | Marta Kukurowska | Secretary | 25/07/2021 | Voted in by serving Trus- tees |
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| 5 | Joe Gibbons | Food Safety Lead | Voted in by serving Trus- tees |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own as- sets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adName Address viser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Classification - Internal Classification - Internal
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
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Signature(s)
Full name(s) Youssef Alla Zobia Kalim
Position (eg Secretary, Chair Treasurer
Chair, etc)
Date 15 May 2023
10 May 2023
Sadaka Charity number
1171075
Receipts and payments accounts CC16a
For the period 22-Jan-22 21-Jan-23
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the to the to the to the to the
nearest £ nearest £ nearest £ nearest £ nearest £
A1 Receipts
2,200 - - 2,200
Corporate donations 1,000
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Grants |
2,500 |
17,536 | - | 20,036 | |||
|---|---|---|---|---|---|---|---|
| Fundraising platforms | 7,223 | 1,453 | - | 8,676 | |||
| Individual donations | 475 | 374 | - | 849 | |||
| - | - | - | - | ||||
| - | - | - | - | ||||
| - | - | - | - | ||||
| - | - | - | - | ||||
| Sub total(Gross income for AR) | 12,398 | 19,363 | - | 31,762 | |||
| A2 Asset and investment sales, (see table). |
|||||||
| - | - | - | - | ||||
| - | - | - | - | ||||
| Sub total | - |
- | - | - | |||
| Total receipts A3 Payments |
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| Meals | 3,605 | ||||||
| Ambient Food & Essentials | 1,158 | ||||||
| Supplies | 1,256 | ||||||
| Storage | 3,515 | ||||||
| Venue | 1,288 | ||||||
| Food for families | - | ||||||
| Fundraising & Marketing | 476 |
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B Festival gifts
Festival gifts |
803 |
- | - | 803 | |||
|---|---|---|---|---|---|---|---|
| Insurance | 708 | - | - | 708 | |||
| PPE | - | - | - | - | |||
| Phone & Zoom charges | 299 | - | - | 299 | |||
| Equipment purchase & hire | - | - | - | - | |||
| Volunter training & expenses | - | 733 | - | 733 | |||
| Service User training & Activities | - | 335 | - | 335 | |||
| Wages & related expenses | - | - | - | - | |||
| Miscellaneous | 360 | - | - | 360 | |||
| Clothes for children | - | 1,088 | - | 1,088 | |||
| Sub total | 13,467 | 8,317 | - | 21,784 | |||
| A4 Asset and investment purchases, (see table) |
- | ||||||
| Sub total | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| - 1,069 | |||||||
| - | |||||||
| - | |||||||
| - 1,069 |
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Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details Restricted Unrestricted Unrestricted in reserves Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - 11,005 29,732 - 17,000 - 46,732 11,005 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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Docusign Envelope ID. 5499D421-8S5643E8-ADEO-F32A4CFB208B IT.Oty)
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Sadaka members of On accounts for the year 21[st] January 2023 Charity no 1171075 ended (if any) Set out on pages 1-3
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. [
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent examiner's statement
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In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Sabina Reed Relevant professional Association of Accounting Technicians qualification(s) or body (if any): Address: Holy Brook Associates Ltd Curious Lounge, 1[st] Floor Pinnacle Building Tudor Road, Reading, RG1 1NH
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Date: 12/6/2023
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Section B Disclosure
[Only complete if the examiner needs to highlight matters of concern (see CC32, ] Independent examination of charity accounts: directions and guidance for examiners).
DocuSign Envelope ID: 5499D421-8556-43EB-ADE0-F32A4CFB208B
Give here details of any items that the examiner wishes to disclose .
Docusign Envelope ID. 5499D421-8S5643E8-ADEO-F32A4CFB208B