Butterflies Pre-school Didcot CIO End of Year Trustees Report 2020
2020 was a very difficult year for Butterflies Pre-school with lockdown and the stress of Covid to deal with. We have faced many challenges throughout the year due to Covid including staffing, lack of fundraising, looking after our Staff’s Mental Well-being, the pressure of keeping all safe and well and open as much as we could and the main aim to continue to provide the quality childcare or education to our children through those times.
We feel under the circumstances the Pre-school has done well to get through this year and out the other side. We are very proud to say we had no Covid cases which we feel is to all the hard work put into keeping everyone safe.
Unfortunately, no fundraising could be done during the year. During lockdown OCC continued to provide funding but we lost fees from paying parents. We were able to claim back a small percentage of this loss through the furlough scheme but this was only the equivalent of one part time staff’s wages. We continued to pay all staff throughout the lockdown as we value our staff and know they could not afford to live without a wage.
January started well with a new member of staff joining the Team so we were fully staffed. Numbers were good and we had 33 children on the role and a good waiting list for Easter and September intakes. Lots of plans were being put in place for the year. We explored Early mark making with our Term Book “The Dot”.
On March 5[th] we took part in World Book Day with a pyjama and book day for the children.
From the 16[th] March Government guidelines were put in place around Covid and we began to put emergency protocols In place in case of a lockdown.
On the 20[th] March the country went into lockdown. Due to the very small number of Keyworker children on role (who also had alternative childcare) we had to make the decision to close.
The Manager and Deputy Manager continued to work and run the Preschool from home. All other staff were furloughed after a few weeks. Home learning packs were sent out to all children for parents to continue their learning at home.
During this lockdown period we were closed from 20/03/20-21/06/20
During this time Home visits (doorstep), phone calls and/or Zoom meetings were made by the management team to SEND children and Vulnerable Families/Children.
We used our Facebook page to give parents ideas of activities for home, Provided Stories and Makaton videos done by our Deputy for Children to watch and join in with. Our families also shared their photos on the Facebook page of what they had been doing which was a lovely way to keep the Butterflies Family linked and the children to still see their friends.
We sent out Postcards to all children during this time to let them know we were thinking of them.
22[nd] -25[th] June- Staff returned to the Pre-school to put everything place needed for the children to return safely on 29[th] June.
We shared videos on Facebook of our new drop off procedures with our “Pink Footprint” and Hand washing station. This way the parents could watch with the children, so they knew what to expect on arrival.
After Team Meetings and Trustee Meetings around staffing and keeping the numbers of children low and children and staff in small “Bubbles” for safety and consultations with parents of who would like their children to return a rota system had to be put in place to accommodate these aspects.
On 29[th] June 2020 we re-opened to two small groups or “Bubbles” of children for morning sessions. Staff working afternoons did paperwork. A deep clean was done by the staff working on a Tuesday afternoon and we were closed on a Wednesday and all staff worked from home. Priority places were given to SEND,EYPP, Key worker and Vulnerable children.
This Bubble system continued until the end of the school year (17[th] July 2020)
All children that stayed at home were continued to be given resources for their home learning packs.
Because we could not have a School Leavers Picnic this year, at the end of Term staff did a “Drive Round” to all the School Leavers to present them with their packs and balloons etc. This was organised with the parents and all the children were really happy to see us.
In September we returned to full staff and back to normal hours of opening with normal sessions for all children. We welcomed lots of new children too as we had not been able to have an intake at Easter due to lockdown.
We spent lots of time helping children to settle back into a routine and supporting them while getting used to being around groups of people again.
In November we celebrated Diwali.
December brought us Christmas Jumper Day on December 11[th] where we wore Christmas Jumpers and raised money for Save The Children and the Children also decorated their very own mini wooden Jumper tree decorations.
We had Christmas Parties in December but all celebrations were for the children only as Parents were still not allowed into the setting.
It has been a very difficult year and we would like to praise the Management Team for keeping everything going through such difficult times.
And thank you to the staff that have worked through times which have been very worrying for themselves and their families. Staff have put themselves at risk every day they come to work but have done this for the children.The Pre-school has kept everyone safe and worked amazingly under a huge amount of pressure.
END OF YEAR TREASURERS REPORT – 2020
At the time of writing we still have not had a lease from OCC, including rent invoice for year 2, 3 and lease charges. These predicted figures owing to the School/OCC add up to £4142 which I have deducted from the carry forward below, (lease charges are unknown). I have also deducted year 1, 2 & 3 savings, totalling £15000. Income was lower than the previous year due to the setting being closed for approximately 3 months due to the Covid lockdown.
Carry forward £ 59237.00 Actual income and expenditure
----- Start of picture text -----
Income 106768.00
Salaries 90214.00
Payroll Services 669.00
Utilities (rubbish collection, invoice received 9605.00
from School from February 2019 to
February 2020 & cleaning agency)
Food + Materials 3187.00
(food bank still used, also includes PP,
SEND etc)
Insurance, DBS, Memberships etc… 186.00
Equipment (PP,SEND etc money has been 720.00
used)
Maintenance (gardening company) 404.00
Training 2152.00
Phone 831.00
Others 1095.00
----- End of picture text -----
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See spreadsheet – second and third years rent still to be paid, 3 years savings need to be transferred into a saving account.
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Lease still needing to be completed so charges are unknown at this stage.
Butterflies PS 2020
| Income | Jan | Feb | March | April | May | June | July | Aug | Sept | Oct | Nov | Dec | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Fees | £13,203 | £9,900 | £13,015 | £16,507 | £0 | £13,879 | £0 | £0 | £13,498 | £3,655 | £20,562 | £2,550 | 106768.1 |
| Fundraisin | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Grant | 0 | 0 | 0 | 0 | 179.22 | 432.08 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| TOTAL INC | £13,203 | £9,900 | £13,015 | £16,507 | £179 | £14,311 | £0 | £0 | £13,498 | £3,655 | £20,562 | £2,550 | £106,768 |
Expenditure
Salaries £6,999.32 £7,108.91 £7,047.99 £7,114.71 £6,981.77 £6,975.82 £7,665.33 £9,570.52 £7,152.00 £8,302.44 £7,603.87 £7,691.07 £90,214 Rent £0.00 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 Utilities £773 £553 £604 £438 £394 £394 £41 £291 £640 £4,341 £530 £607 £9,605 Payroll £80 £0 £0 £113 £0 £0 £162 £0 £238 £76 £0 £0 £669 Materials £290 £375 £312 £39 £104 £124 £0 £0 £790 £700 £84 £369 £3,187 Advertisin £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 Insurance/ £151 £0 £35 £0 £0 £0 £0 £0 £0 £0 £0 £0 £186 Equipment £677 £43 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £720 Training £0 £0 £65 £0 £0 £6 £0 £0 £0 £0 £0 £0 £71 other £219 £203 £98 £0 £0 £0 £0 £0 £0 £71 £0 £504 £1,095 maintenan £404 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £404 savings £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 Phone £78 £67 £75 £78 £71 £61 £61 £80 £61 £65 £64 £71 £831 TOTAL EXP £9,672 £8,350 £8,236 £7,782 £7,550 £7,561 £7,930 £9,941 £8,880 £13,555 £8,282 £9,242 106980.9 Opening ba £77,980 £81,511 £83,061 £87,839 £96,564 £89,194 £95,943 £88,014 £78,073 £82,691 £72,791 £85,071 Net Income £3,531 £1,550 £4,778 £8,725 -£7,371 £6,750 -£7,930 -£9,941 £4,618 -£9,900 £12,280 -£6,692 -£213 Closing bal £81,511 £83,061 £87,839 £96,564 £89,194 £95,943 £88,014 £78,073 £82,691 £72,791 £85,071 £78,379
Still to pay Rent years 2 and 3 4142 savings 3x years 15000 19142 Actual balance £59,237
Bookkee in and Pa Mrs Ali50n Berry FMAAT,2 Hill View Lane. Wootton. Ooars Hill. Oxford. OXI 5JT Tel.01865 730064107890 503392, E Mafjl..Ali TTaty Yeates SupervisoT 6th November 2021 11710 To confirm thai I have mado a# independent examinaiion of ihe Ftrxh(K)L actounts for the year ended 3Tr51 December 2020 I have found that ihese accounts are a fair representstlon of their financial sr(uaiion at the eschool. Thank you With Kind Regards 150n Berry