The Stathern Children’s Holiday Fund (CIO)
2025 Report
Charity Number 1171028
The Stathern Children’s Holiday Fund (SCHF) Report of the Management Committee for 2024-2025
The Management Committee presents its trustees’ report for 2024-2025.
Reference and Administrative Information
Charity Name: The Stathern Children’s Holiday Fund (SCHF) Charity registration number: 1171028 Registered Office and operational address:
7 Wayte Court Ruddington Nottingham NG11 6NL
Management Committee & Trustees
Kevin Brett, Kelly Brett, Danielle Deakin, Nathaniel Deakin, Jon Ruben (until August 2025), Susan Ruben, Melissa Carver, James Zakarian, Lucy Roberts, Kieran Sheehan
Chair Kelly Brett Vice Chair Lucy Roberts Treasurer Kevin Brett
Hon.Secretary Danielle Deakin Bankers Lloyds Bank, Old Market Square, Nottingham, NG1 6FD Insurers Markel International Insurance Company Ltd
Our Aims and objectives
Purposes and Aims
To advance in life, relieve the needs of and help children from socially and/or economically deprived or disadvantaged areas of Nottingham and Nottinghamshire and to advance the Christian faith for the public benefit in particular but not exclusively by:
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providing subsidised or free holidays using the facilities of Stathern Lodge (Braithwaite Gospel Trust) or similar places providing accommodation and activities, for their benefit, that promote self-confidence and cooperative skills, in accordance with Christian principles;
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giving city children experience of the countryside and helping them make effective use of their talents to become positive members of their community;
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providing training for community volunteers (including in safeguarding) with the aim to develop their skills, capacities and capabilities so they are better able to support the children in their care.
Ensuring our work delivers our aims
Each year, we review our activities to ensure they meet the charity’s aims and objectives. As part of this review, we consider the impact of the work of the charity and plans for further activities. This review informs planning for each year’s activities and any changes that need to be made to this, if required.
Delivery of our objectives
Our main objectives for the year continued to be the provision of activities for children aged 8-11.
Residential camps 2025
We planned for two three-day holidays this summer. The theme for this year’s camps was The Incredibles. The first holiday successfully took place in July with a similar number of children and teenagers attending as in previous years. The holiday was supported by adult volunteers across the three days, some supporting for the whole holiday and others for shorter periods. The children began the holiday with a swimming trip and then proceeded to Stathern Lodge where they engaged in crafts, games, and workshops. The workshops this year included dance and graffiti activities.
Most of the children came from the Aspley and Clifton areas of Nottingham, with many families depending on free school meals, Universal Credit, or other forms of financial assistance. For some, attending the camp was their only holiday during the summer. Alongside the social, cultural, and financial difficulties experienced by many of the families, a number of children also struggled with emotional deprivation. Several were on the autism spectrum, while others had ADHD or additional behavioural needs, often requiring extra support at school and, in some cases, being at risk of exclusion.
The second holiday did not take place.
Achievement of our aims
Although the second holiday was not able to take place, the children on the first holiday were able to positively engage in the camp’s games and activities. This included playing in the field at Stathern Lodge, in the sports hall, and the games room.
The workshops were a particular highlight of the holiday with the children enjoying the dance and graffiti workshops and having an opportunity to be creative. The children also enjoyed making new friendships with each other and participating in team games and activities which aimed to develop
their confidence, team-building skills, and social skills.
Financial review
We are grateful for the financial support we have received over the last 12 months which ensured the holiday camp could take place this summer. For the summer camps, the significant costs continue to be on the accommodation and transport. This year we booked the bouncy castles with a new company which offered a competitive price which was a positive, and the children enjoyed these. While the second holiday could not go ahead due to its late cancellation, the charity still incurred most of the expenses for the second camp.
Principal Funding Sources
Our main income this year continued to be donations from local charities and trust funds. We have also continued to receive funding through other avenues, such as private donations. We thank all those who have donated to the charity’s work over the last year.
Reserves Policy
We were able to carry forward the reserve from 2024 for the charity’s activities this year. Following the summer of 2025, the charity paused all charitable work and proceeded with the process of closing the charity. The charity trustees agreed to use the reserve funds to donate funds to local charities and trust funds who had previously supported The Stathern Children’s Holiday Fund, with most of these made in this accounting period and a payment, designated by the trustees, for a donation to be made in the next accounting year, as set out in the accounts in this annual report.
Structure, Governance and Management
Governing Document
The organisation is a Charitable Incorporated Organisation registered as a charity on 9th January 2017. The charity is governed by its constitution submitted with the application for charitable status.
Recruitment and Appointment of Management Committee
The charity trustees for the purposes of charity law and under the charity’s constitution are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.
All trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in the accounts.
Risk Management
Given the nature of our charity’s work, all trustees and volunteers have to be registered with the DBS and policies are in place for risk assessment. Insurance is provided by Markel International Insurance Company Ltd, covering liability for the children and volunteers.
Organisational Structure
The Stathern Children’s Holiday Fund has a Management Committee of up to 12 trustees who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Committee has nine members from a variety of professional backgrounds relevant to the work of the charity.
A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the trustees.
Accounting records, accounts, annual reports and returns, register maintenance
Under our constitution, the charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commission, regardless of the income of The Stathern Children’s Holiday Fund, within 10 months of the financial year end.
The Stathern Children’s Holiday Fund (SCHF)
Statement of Financial Activities (including Income & Expenditure Account) for the year ended 31st October 2025
| Opening Balance - 01/11/2024 | |
|---|---|
| Bank | £3,424.64 |
| Cash | £50.00 |
| Total | £3,474.64 |
| Income | |
| Dame Agnes Mellers | £2,150.00 |
| Gordon Memorial | £500.00 |
| JN Derbyshire | £2,000.00 |
| Roseberry | £1,230.00 |
| TE Clarke | £2,000.00 |
| Plungar Lunch Club | £1,050.00 |
| N&D Deakin | £450.00 |
| Easy Fund Raising | £59.85 |
| C&H Dixon | £60.00 |
| V Ruben | £250.00 |
| J Wild | £100.00 |
| CAF Payment | £25.00 |
| PayPal Giving Fund | £192.01 |
| Petty Cash Payment into Bank | £80.00 |
| Gift Aid | £439.13 |
| Total | £10,585.99 |
| Total available Income 2024-25 | |
|---|---|
| Total income from funding 2024-25 | £10,585.99 |
| Bank balance carried forward from 01/11/24 | £3,424.64 |
| Cash balance | £50.00 |
| Reserve fund | -£3,000.00 |
| Total available funds (excluding reserve funds) | £11,060.63 |
Expenditure
| Expenditure | |
|---|---|
| Camp Expenses | £1,773.53 |
| Transport | £990.00 |
| External Suppliers | £1,035.00 |
| Accomodation & Utilities | £4,059.63 |
| Charitable Donations | £2,865.00 |
| Total | £10,723.16 |
PT Summary - 2024/2025
| Income | £10,585.99 |
|---|---|
| Expenditure | £10,723.16 |
| Surplus/Deficit | -£137.17 |
| Total Liabilities - 31/10/2025 | £0.00 |
| Closing Balance - 31/10/2025 | Closing Balance - 31/10/2025 | Charitable donation (note 6) |
|---|---|---|
| Bank | £3,337.47 | |
| Cash | £0.00 | |
| Total Liabilities - 31/10/2025 | £0.00 | |
| Total Assets for 25/26 | £3,337.47 | |
| Reserve fund | -£1,075.00 | |
| Total Assets for 25/26 (excluding reserve fund) | £2,262.47 |
Notes forming part of the Financial Statements for the year ended 31/10/2025
1. Creditors NIL
2. All expenditures are in regard to the provision of materials for/costs of charity
activities and donations to charities with similar objectives to the SCHF
3. There are no fixed assets
4. There are no salaries or wages for Trustees or staff
5. There are no debtors
6. There are designated funds
7. There are no restricted funds
8. Accounting Policies
The principal accounting policies are summarised below.
The accounting policies have been applied consistently throughout the year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with the Companies Act 1985 and the Statement of Recommended Practice : Accounting and Reporting by Charities issued in March 2005 .
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds, if available, are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds, if available, are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable .
Grants, where entitlement is not conditional on the delivery of a specific
performance by the charity, are recognised when the charity becomes
unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been
included in these accounts.
Investment income i s included when receivable.
Incoming resources from grants, where related to performance and specific
deliverables, are accounted for as the charity earns the right to consideration by its performance.
(d) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: (e) Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of SCHF on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly.
9. Donations are listed under income and are all unrestricted and without designation.
10. Total Resources Expended
are shown in the expenditure table and are directly related to the costs of running the holidays
11. Taxation
As a charity, SCHF is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.