WETHERSFIELD VILLAGE HALL CIO Registered Charlty Number: 1171017 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025 Pagelof9 WETHERSFIELD VILLAGE HALL CIO Contents of the Annual Report and Accounts for the year ended 31 December 2025 ndex Report of the Trustees 3to5 Flnance Account of the Trustees Recelpts & Payments Finance Account of the Trustees Notes 7t08 Statement of Assets & Llabllities Page2of9 WETHERSFIELD VILLAGE HALL CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025 The trustees present their annual report together wlth the accounts of the charlty forthe year ended 31 December 2025. STRUCTURE, GOVERNANCE AND MANAGEMENT Wethersfield Village Hall CIO is a charitable Incorporated or8anisatlon controlled by Its governlng document and a deed of trust. REFERENCE AND ADMINISTRATIVE DETAILS The CIO is registered as a charity with the Charity Commisslon for England and Wales. Its reglstered charlty number Is 1171017. It Is sltuated on and Its correspondence addressls The Green, Wethersfield, 8raintree, Essex CM7 48S. TRUSTEESAND MEMBERS The following acted as Trustees durin8 the fln3ncial year and were trustees on the date that thls annual report was approved: C. West E. Hodgson C, Holllday S. Pllgrim D. Martin D. Llng P. Bragg M. Kemp H. Everett Chalrman Treasurer Secretary Booklngs Clerk The following also acted asTrustees durin8 the flnancial year: G. Hitchings D. Bri8nall-Harvey W. Martin M. Suckling The charity trustees are also members of the CIO. The only persons that are currently eligible to be members of the CIO are the charlty trustees. Page3of9 WETHERSFIELD VILLAGE HALL CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025 OBJECTIVES AND ACTIVITIES The objects of the CIO are to establlsh and run a village hall and to promote for the benefit of the Inhabltants of the Parish of Wethersfield the provlslon of faclllties for recreation or other lelsuretime occupation of Individualswho have need of such facllities orforthe public at large in the interests of social welfare and wlth the object of improving the conditions of Ilfe of the said in habltants. It Is the trustees, vlew that they have complied wlth the duty In Section 4 of the 2006 Charitie5 Act in discharging and fulfilllng thelr duties. ACHIEVEMENTSAND PERFORMANCE During 2025, the Village Hall trustees met monthly and continued to malntaln an excellent sulte of two hallsand a kltchen whlch could behlred for regularactivltiesorforone-off event5. The former Included several keep frt, sporting, and lelsure activities, along Wlth sewing days, social lunches, and film evenlngs. One-off events Included a charity cholrevenlng and birthday parties, amongst other activSties. The structure of the running of the Hall changed durlng the year to permlt the board of trustees to focus on governance, and for a separate commlttee to focus on activlties. Thls change Isstill beddlngdown, but Isshowlnggreater clarlty of responslbllitiesfor the excellent team of volunteers who deliver the Hall facilltles to the communlty. Page4of9 WETHERSFIELD VILLAGE HALL CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025 Reserves Pollcy The CIO trustees approved an Unrestricted Reseprfe Policy for 2025 In September 2024, whereby it was agreed to maintain sufficient cash reserves to cover 6 months of operating costs to ensure that the hall can contlnue to operate in the event of no Income for a perlod of tlme. The amount agreed to be set aslde is £5,000. Financlal Review The payments for 2025, which Included investments of £ 2,349, exceeded recelpts by £495. The total assets less Ilabilltles increased by £1,505 compr15in8 of the release of the provlslon of £2,000 set up In 2024. The assets as at 315t December 2025 are stated as £ 9,445. The annual report was approved bythe Trustees and slgned on their behalf on by.. Colln West Chairman Page5of9 WETHERSFIELD VILLAGE HALL CIO FINANCIAL ACCOUNT OF THE TRUSTEES STATEMENT OF RECEIPTS LESS PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2025 Nomlnal Code 2025 Unrestricted Fund £6,780 £8,170 £100 2024 Unrostrictad Fund £7,3S6 £1,209 £0 £446 £0 Account Des¢rlption Not•s 4000 4001 General Sa les - Hall Hlre Fu ndra islng Sales Refundable deposits forfollowlng year Bank Interest Miscellaneous Income 4010 4900 4900 £139 £136 Total R•c•lpt$ £15,325 £9,011 5000 5201 Fu ndraislng Purchases Closlng Stock Advertising Glfts Mlscellaneous Water Rates General Rates Electricity 011 PrSnting Postage and Carriage Phone Charges Broadband Internet and Fax Statlonery Consultancy Iwebslie Mana5￿entI Repalrs and Renewals Clea ning Premises Expenses Asset & Investment Purchases Bank Charges Subscriptions Traln ing Costs Insurance £4,260 £501 £186 £26 £375 £1,128 £0 £107 £0 £60 6201 6202 6900 7102 7103 £731 £30 £1,137 £1,075 £87 £10 £49 £736 £76 £340 £1,016 £104 £1,090 £1,377 £237 £9 £0 £782 £0 £0 £200 £1,538 £1,068 £12,826 £60 £356 £155 £464 7200 7202 7500 7501 7502 7503 7504 7602 7800 7801 7803 7803 7901 8201 io £247 £1,193 £1,381 £2,349 £60 £483 £0 £489 li 12 13 14 8203 8204 Total Paym•nts £15,820 £22.577 NET RECEIPTS/PAYMENTS -£495 -£13,566 Page6of9 WETHERSFIELD VILLAGE HALL CIO FINANCIAL ACCOUNT OF THE TRUSTEES NOTES FOR STATEMENT OF RECEIPTS LESS PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2025 l. Regular hlre Income has reduced due to the loss of two regular hirers during the year and a slgnlflcant reductlon In another regular hire. Thls reductlon was offset bv another new regular hire towards the latter part of 2025. 2. The events income has significantly increased due to the number of events managed by the CIO durlng the year; 12 clnema events, 2 Jazz Evenlngs, l Llve Band. 3. The CIO recelved a booking and refundable deposit for 2026, reflected In the receipts 4. The fundraising payments are those costs assoclated wlth supportin8 the events and have increased due to the Income received also increasing. They make up 52% of the Income. Category Amount D•scrlptlon Advertislng 76 Leaf lets Charges 47 WIX & PayPal Dlrect Exp 22 Non stock ie delivery Entertainment £ 1,000 Bands Fllm- DVD 94 DVD costs Film- Llcense 1,292 Llcense to screen fllm Stock 1,727 Bar stock expensed TOTAL 4,260 Fund Ralslng Paym•nt* 5. Closlng stock compr15es of the purchase value of goods held for sale at events 6. Miscellaneous purchases cover one off payment for a mobile phone 7. Water rates are shared 50/50 wlth the Wethersfield Club 8. General buslne5s rates have reduced as the CIO challenged the charge. There will be no charge goingforward 9. The CIO purchased a mobile phone to access the calendar, use at events to take card payments and be a central numberfor enquiries hence the top-up costs 10. The trustees of the CS0 recognised that they did not have the sklll set to malntaln the halls webslte, this was outsourced and payments reflect these costs 11. The cleanlng costs of the CIO have reduced as we no longer have a caretaker, the cleaning Is outsourced and this amount reflect5 the cleaning charge and materials Page7of9 WETHERSFIELD VILLAGE HALL CIO FINANCIAL ACCOUNT OF THE TRUSTEES NOTES FOR STATEMENT OF RECEIPTS LESS PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2025 12. Premises expenses Include statutory checks to the hall (fire extingulsher, flre alarm service, boiler service} and increased due the 5 yearly EICR report and some repalrs. The CIO purchased a rin8 doorbell for the rear of the hall 13. It was necessary to make some Improvements to the electrlcal clrcults as identifled In the EICR report; this Included a fuse board. The CIO also invested in HIVE thermostats to improve the efficlency and management of the heatlng system, whlch should see a drop in oil purchases, shared with the Wethersfield Club on a 50/50 basis 14. Subscriptions increased due to costs increasin8 and we are now registered with the Informatlon Commissloner's Off ice for data protectlon. STOCK 2025 2024 Stock balance ACCOUNTING POLICIES l. Fixed assets are not capltalised but are expensed when acqulred 2. Stock 15 Stated at the lower average cost and net reallsable value Page8of9 WETHERSFIELD VILLAGE HALL CIO FINANCIAL ACCOUNT OF THE TRUSTEES STATEMENT OF ASSETS & LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2025 2025 2024 Cash Funds Current Debtors Control CAF Bank Current Account CAF Bank Resenie Account Petty Cash £ 345 £ 9,000 £ 100 £ 1,376 £ 8,380 £ 184 Sub-total Cash Funds 44 Stock Sub-Total Total Assets Llablllties Provlslons £ 2,000 {1) NET Assets 11) The related provision from 2024 was released in the current year Basls of Preparatlon The accounts comprlsing the receipts and payments account and statement of assets and Ilabllltiesare prepared in accordance with Sectlon 133 of the CharltlesAct 2011 and Guidance Note CC16b pub115hed by the Charity Commlsslon for England and Wales. Audit and Independent Examinatlon The charity's trustees are responsible for the preparatlon of the accounts. An audit is not requlred for this year under Section 144 of the Charities Act 2011 and an Independent Examination is not requSred under Section 145 of the Charitles Act 2011 as the gross Income Is less than £25,000. The CIO'S constitution {paragraph 15.7.41 does not require an audit or Independent examination to be carrled out unless requlred by the Charitles Act 2011. Finance report presented by the Treasurer and approved by the CIO Trustees on 2c,2 Trustee ee Page9of9