Charity No. 1171015 Lanhydrock War Memorial Hall Club
Annual Report and Statement of Accounts Year ending 31st. December 2021
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Trustee Details
Chairman Mr. Jeremy Hoskins,Brean Park Farm Lostwithiel PL22 OLP. Tel. 01208872184. Secretary Mrs. ( Anne ) Kay Higginson. Mine Cottage Maudlin Bodmin PL30 5AH. Tel. 01208872184.
Treasurer Mr. David Brown 46 Boxwell Park Bodmin PL31 2BD Tel. 0120875989. Booking Secretary Ms.Sarah Jane Hoskins, Brean Park Farm as above Mr Thomas Hoskins Mr Andrew Williams Mr Damon Bayley Mrs Caroline ( Joyce ) Lyne Mr Gilbert ( Keith ) May Mrs Sylvia Sanders Mrs Gillian Hoskins Mrs Heather Hoskins Mr Jonathan Coode Mrs Mary Coode Mrs Nicola Hill Mr Peter Miller Revd. Roger May
Trustee elections are held annually at the annual general meeting held in January.All trustees are volunteers and are paid no salary nor do they receive any “employee benefits “.
Background
The Hall was purpose built in 1921 and donated by Viscount Cliffdon to the people of Lanhydrock by a deed of covenant for the purpose of providing a meeting place for the whole community.
Objectives of the Charity
Provision of a meeting place for the benefit of the inhabitants of the parish of Lanhydrock and the wider local community without distinction of age disability race religion or sexual orientation.
Activities in pursuit of the objectives
The Hall is used for a variety of activities by a diverse range of groups and organisations including Yoga,Religious Groups,Photography & Craft groups, Youth and adult Dance,Floral Art, Health and pre-school support.Polling Station for elections.
The Hall is also available for private hire and is used for private functions including:- Wedding receptions,funeral teas,children’s parties, local social and fundraising events ( including a summer fair, a Christmas bazaar,Carol singing,Harvest festival,Bingo & Whist drives ). Hiring agreements set out conditions of hire and respective responsibilities.
Funding
Contributions made by users are set to cover the day to day running costs.These are reviewed annually. Fundraising is undertaken to fund improvement works. Costs are kept to a minimum by the use of volunteers. Ground maintenance and cleaning are undertaken by local self employed contractors whose rates are reviewed annually.
Policies and Procedures
A Health & Safety policy has been adopted and is reviewed annually
Risk & Insurance
The Hall is insured with Allied Westminster Ltd.
Cover includes :- Buildings,Contents,Employer/Public liability,Libel Legal expenses and Trustee indemnity.
Licences
The Hall is licensed by Cornwall Council for 100 people sitting or 200 standing. The Club does not hold an alcohol license
Building issues
Fire Fighting equipment is provided as recommended by an independent supplier and serviced annually.The whole electrical system is tested every five years ( done 2021 ).Risk assessments are reviewed annually.COVID assessment was added 2020.
Financial Details
No salaries or employee benefits are paid
No expenditure is undertaken overseas No funds are transferred outside the banking system No income sources come from outside the UK ( including none from foreign governments,quasi government charities NGO’s/ NPO’s institutions,individual donors or unknown)
Two Accounts are held by the Club :-
1st. A Treasurers A/c with Lloyds Bank Plc. 2nd. COIF Charities Deposit Fund The reserves have been identified to be used for building improvements.
Government COVID-19 regulations required closure of the Hall for periods of the year. Finances were sustained by receipt of government grant via Cornwall Council. The Statement of Accounts for 2021is set out below.
On behalf of the Trustees
D.Brown Tres. 2022
Statement of Accounts for the year ending 31st. December 2021
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Opening Balance. £18974.50
INCOME Covid-19 Grants. £16263.79 Lettings. £2245.30 ————Total. £18509.09 EXPENSES Insurance. £1825.92 Elec Cert. £396.60 Refund. £150.00 Gas. £753.66 Elec. £563.23 Water. £55.00 Cleaning. £1545.00 Maintenance £1320.00 ———— T0TAL. £6609.41 Closing Balance. £30874.18 COIF Savings A/c. £11153.84 Total Hall Worth. £42028.02