Dementia Friendly Keighley
Charity number 1171003
Annual Report and Financial Statements
for the period ended 31 March 2021
Dementia Friendly Keighley
Annual Report and Financial Statements
for the period ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Receipts and payments account | 7 |
| Statement of assets and liabilities | 8 |
| Notes to the accounts | 9 to 12 |
Prepared by West Yorkshire Community Accounting Service
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Dementia Friendly Keighley
Trustees' report for the period ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial period and up to and including the date the report was approved were: Name Position Dates
Position Dates Janet Smithies Chair Patrick Waddington Treasurer Appointed 15 July 2020 Christine Highley Secretary Appointed 7 October 2020 Patricia Marsden Resigned 11 May 2021 Diane Thundercliffe Andrew Makin Resigned 15 June 2021 David Halsall Appointed 28 February 2020 Resigned 14 May 2021 Andrew Briggs Appointed 8 March 2021 Janet Crouch Appointed 8 March 2021 Baldev Chaggar Appointed 8 March 2021 Alison Barker Appointed 15 June 2021 Julie Lintern Resigned 22 July 2020
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1171003, on 5 January 2017.
Principal address Bankers 48 Towngate Yorkshire Bank Santander UK plc Airedale Shopping Centre 73 North Street Bridle Road Keighley Keighley Bootle BD21 3QE BD21 3SD L30 4GB
Independent examiner
Rhys North ACA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 5 January 2017 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
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Dementia Friendly Keighley
Trustees' report (continued) for the period ended 31 March 2021
Objectives and activities
The charity's objects
The advancement of health (including the relief of sickness) for the public benefit, in particular, but not limited to:
- i) providing support to persons living with dementia, their families and carers, including by providing advice and support;
ii) making the views and experiences of persons living with dementia known to health and social care providers;
iii) providing information about dementia and other related problems arising from ageing, illness or disease.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of health.
Achievements and performance
In early 2020, DFK moved our Information and Support Centre from a small unit within the Airedale Shopping Centre to a bigger unit opposite the bus station to meet expanding demand. We also began work on setting up the policies and operating systems to become an employing organisation. At the time, I thought those would be our two big changes and challenges for the rest of 2020, alongside gradually strengthening and expanding our Trustee Board. However, little did we know that we were entering the most challenging year in relation to our DFK responsibilities and indeed for all of us personally, and for the country and the world as a whole.
We have had to be nimble of thought and flexible and responsive as different scenarios emerged locally, as new and often quickly changing guidance was issued centrally, and new legal requirements came forth from the Government. As Chair, it was clear to me that we had to balance several challenging and potentially conflicting or competing priorities: ensuring the sustainability and financial survival of our organisation; protecting and supporting our staff and volunteers, and, crucially, ensuring we could continue to offer support and services to people living with dementia and their carers and families in whatever ways were feasible, legal and safe.
We have expanded rapidly as an organisation, however much of this is due to short term pandemic linked funding, so going forward we need to cement and stabilise that growth. We appointed our first Manager, Julie Lintern in mid-July. Having such an experienced and skilled Manager to lead the operational sides of DFK alongside my role leading the strategic development needs of the organisation has been invaluable to me as Chair.
We were able to keep hold of our existing staff, Hannah and Helen (both of whom we were finally able to take on as DFK employed staff rather than being seconded to us). Nichola also transferred over to us from the Memory Tree project, to become one of our staff rather than buying in her services from the Memory Tree on a more limited basis. We also recruited and welcomed Emma G, Tim, Bev, Emma R, Nettie, Samantha and most recently Shomana. Three of the team have been with us for a short-term project, which is just ending, but have worked effectively and made a positive contribution in relation to the local vaccinations programme. Many of the staff team have joined us during lockdown and it is to their credit, and to that of our longer-term staff, that they have been able to confidently develop their responsibilities and areas of work whilst frequently having to work at home. They have also had to respond to ever changing scenarios where plans have had to keep changing or to be temporarily shelved. As Chair, I would like to publicly thank Julie and all the team for the dedication and flexibility they have shown during this very disrupted year.
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Dementia Friendly Keighley
Trustees' report (continued) for the period ended 31 March 2021
Achievements and performance continued
At the start of 2020, we had around 50 volunteers, some of whom gave their time and expertise several times a week, some several times a month, and others who helped out a few times a year at larger events such as fundraising fayres. Some of the volunteers have continued to work with us during the Covid-19 pandemic, helping with our helplines, and our online groups and activities. We’ve tried to keep in touch with everyone and look forward to welcoming them back into work alongside our paid staff as things start to hopefully open up in the months ahead.
Without our volunteers, DFK could not reach anywhere near the numbers of people we do, nor raise the levels of funds and donations needed, so I thank everyone for sticking with us through these strange and challenging times.
Our Trustee Board has had a few changes over the last year, with two Trustees leaving us and several new people joining the Board. I would like to pay tribute to the contributions of those leaving us, especially ‘our Maggie’ who has been the driving force and often the public face of DFK for so many years. The Trustee Board works collectively with a very strong team ethos, and I am hugely impressed and grateful to have such a skilled group of fellow Trustees to work alongside to strengthen the organisation and take it forward to ensure we offer ever more support and services to our local communities, partner agencies and for those we are established to support, the (sadly) ever growing numbers of people who are living with dementia and their loved ones.
Alongside the Board, we have established Dementia Experience and Volunteer Voice, to ensure that our operational work and strategic priorities are always led by the needs of people living with dementia and their carers, and to ensure our volunteers feel fully part of the organisation, not just ‘add on’ helpers.
In summary, DFK is in a stronger position than it was a year ago, which is remarkable given the terrible impact the pandemic has had. Alas however, the effects of Covid-19 such as care homes being closed to visitors, the strange ritual of face mask wearing, delays in memory clinic assessments, lockdowns confining people, social distancing and strange new ways we've all had to learn to be (or not be) with each other have had a disproportionate impact on people living with dementia and those who love and care for them.
National research indicates that the loss of normal human interaction and social contact opportunities (including the closure of DFKs face to face groups and services for example), the lack of families, friends and neighbours being able to offer additional support, the limitations on being out and about, and so forth have all had a significant impact on the rates of decline in many people’s dementia, and on the mental and physical well-being of those caring for them. The scandalous scale of deaths of people living in care homes from Covid-19, as well as those fading away as a result of being cut off from families and loved ones, present us with stark statistics, behind which sit many tragic personal stories of loss.
So, for DFK there is much to do to try and meet all the suppressed needs for information, support, signposting, social activities and activity groups and to ensure all our work reaches those who need us, from whatever backgrounds they are from and whatever parts of the town they live in. We will do this in whatever ways people feel comfortable and safe, and will continue to tailor our work to be flexible and responsive to changing circumstances. We will yet again need to move to larger premises to accommodate our expanded staff group, and increased demands for our support and services.
Having had a Grandmother, a Mum and now an Aunt living with (and dying of) dementia I know how isolating, frightening and challenging the illnesses that lead to dementia can be, both for that person, and all those around them. In their memory, I’m proud to lead this organisation, and its dedicated staff, volunteers and Trustees, having taken on the mantle and responsibilities from the initial DFK founders who championed the need for our organisation and committed themselves over many years to seeing it grow and thrive.
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Dementia Friendly Keighley
Trustees' report (continued) for the period ended 31 March 2021
Financial review
The net receipts for the year were £78,037, including net payments of £194 on unrestricted funds and net receipts of £78,231 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £36,708.
The trustees have agreed a reserves policy that seeks to ensure that the CIO can provide continuity of activities in the event of a large variation in income; deal with emergencies; manage short-term fluctuations in cash flow; and develop new projects and grasp new opportunities as they arise. To meet these scenarios the trustees seek to maintain reserves representing between three and six months expenditure.
Signed on behalf of the board of trustees on 1/10/2021
Jan Smithies (Trustee)
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Dementia Friendly Keighley
Independent examiner's report to the trustees of Dementia Friendly Keighley Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 7 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's unqualified statement - matter of concern identified
I have completed my examination. I have identified a matter of concern in my report in relation to material expenditure which appears to not be in accordance with the CIO's constitution.
The accounts disclose information on related party transactions in Note 5. The Note details that a connected person (the daughter of one of the trustees) had been employed by the CIO during the period ended 31 March 2021 at a cost of £1,120 to the CIO. The CIO's constitution states that no charity trustee or connected person may be employed by, or receive any remuneration from, the CIO. I am satisfied that this breach of the CIO's constitution was not deliberate and I draw attention to the fact that the person was employed only for a period of three months and that steps were taken in meetings to avoid any conflicts of interest during the employment.
I confirm that no other matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Rhys North ACA
27/1/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Dementia Friendly Keighley
Receipts and payments account for the period ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 15,625 Contracts and commissions 5,000 Fundraising 4,109 Fees and charges 853 Other income 477 Total receipts 26,064 Payments Salaries and NI (3) 13,459 Payroll fees 8 Freelance fees 1,730 Activity costs 1,319 Project support costs - Monitoring and evaluation - Marketing 1,000 Admin costs 288 Fundraising costs - Rates - Utilities 66 Insurance - Telephone and broadband 1,318 Building costs 197 Cleaning and PPE - Office and computer equipment 6,019 Professional fees 486 Volunteer expenses - Training - AGM 358 Other costs 10 Total payments 26,258 (194) Fund balances brought forward 36,902 Fund balances carried forward (4) 36,708 Net receipts / (payments) |
2021 Restricted funds £ 183,527 - - - - 183,527 37,588 51 42,440 8,010 - - 2,368 1,797 - 174 983 636 1,140 3,838 1,990 1,890 1,548 - 660 - 183 105,296 78,231 19,988 98,219 |
2021 Total funds £ 199,152 5,000 4,109 853 477 209,591 51,047 59 44,170 9,329 - - 3,368 2,085 - 174 1,049 636 2,458 4,035 1,990 7,909 2,034 - 660 358 193 131,554 78,037 56,890 134,927 |
2019 Total funds £ 53,800 - 12,298 1,908 - 68,006 - - 7,801 29,463 17,351 1,740 2,496 3,671 395 772 - 549 174 - - - - 212 70 740 1,592 67,026 980 55,910 56,890 |
|---|---|---|---|
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Dementia Friendly Keighley
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 36,656 Cash in hand 52 Total cash funds 36,708 Other monetary assets Vaccine rollout debtor Assets retained for the charity's own use, shown at cost Office furniture Laptops Liabilities National Lottery Community Fund NEST pensions |
2021 Restricted £ 98,219 - 98,219 |
2021 Total £ 134,875 52 134,927 £ 13,091 13,091 £ 4,800 3,109 7,909 £ 17,808 315 18,123 |
2019 Total £ 56,890 - 56,890 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 1/10/2021
Jan Smithies (Trustee)
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Dementia Friendly Keighley
Notes to the accounts
for the period ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Dementia Friendly Keighley
Notes to the accounts continued
for the period ended 31 March 2021
| 2 Grants and donations Association of Mental Health Providers Bradford District Care NHS Trust (BDCT) Bradford Metroplitan District Council (BMDC) BME Charities Aid Foundation Co-op Foundation Craven Trust Groundwork UK Keighley Town Council Leeds Community Fund National Lottery Community Fund (HLCF) Sir George Martin Trust Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions West Yorkshire and Harrogate Health Care Partnership (WY&H HCP) |
2021 Unrestricted funds £ - - - - - - - - - - - - - 15,625 15,625 |
2021 Restricted funds £ 3,434 25,000 32,269 - 5,000 1,138 993 500 24,545 10,000 55,148 500 25,000 - 183,527 |
2021 Total funds £ 3,434 25,000 32,269 - 5,000 1,138 993 500 24,545 10,000 55,148 500 25,000 15,625 199,152 2021 £ 50,230 2,170 (2,170) 817 51,047 |
2019 Total funds £ - - 6,480 10,000 - - - - 2,750 - 13,382 - - 21,188 53,800 2019 £ - - - - - |
|---|---|---|---|---|
| The average number employees during the year was 2.1, being an average of 1.1 full time equivalent. | The average number employees during the year was 2.1, being an average of 1.1 full time equivalent. | There |
|---|---|---|
| were no employees with emoluments above £60,000. | ||
| Defined contribution pension scheme | 2021 | 2019 |
| £ | £ | |
| Costs of the scheme to the charity for the period | 817 | - |
| Amount of any contributions outstanding at the year end | 315 | - |
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Dementia Friendly Keighley
Notes to the accounts continued
for the period ended 31 March 2021
| 4 Restricted funds BAME Project KTC - Recognition Awards Building Communities Fund BDCT Winter Relief BDMC Community Chest BDMC Covid BDMC Covid Relief BDMC Community Buildings BDMC Resilience Fund BDMC Video Charities Aid Foundation Coop Craven Trust Sir George Martin Trust Groundwork UK WY&H HCP Health Inequalities Keighley Town Council Laptop Grant Mental Health Sustainability NLCF Covid Relief Transformation Fund 2019 Transformation Fund 2020 |
Balance b/f £ 6,752 453 8,641 - 500 - - 2,192 - - - - - - - - - 250 - - 1,200 - 19,988 |
Incoming £ - - 15,262 25,000 - 2,969 25,000 2,500 10,000 1,000 5,000 1,138 993 500 500 25,000 24,545 - 3,434 39,886 - 800 183,527 |
Outgoing £ 3,991 453 13,758 8,455 500 2,661 1,402 4,194 10,000 900 5,000 - 993 - 500 6,876 18,912 250 2,467 22,078 1,200 706 105,296 |
Transfers £ - - - - - - - - - - - - - - - - - - - - - - - |
Balance c/f £ 2,761 - 10,145 16,545 - 308 23,598 498 - 100 - 1,138 - 500 - 18,124 5,633 - 967 17,808 - 94 98,219 |
|---|---|---|---|---|---|
Fund name Purpose of restriction
BAME Project KTC - Recognition Awards Building Communities Fund
BDCT Winter Relief BDMC Community Chest BDMC Covid BDMC Covid Relief BDMC Community Buildings BDMC Resilience Fund BDMC Video Charities Aid Foundation Coop Craven Trust Sir George Martin Trust Groundwork UK WY&H HCP Health Inequalities Keighley Town Council Laptop Grant Mental Health Sustainability NLCF Covid Relief Transformation Fund 2019 Transformation Fund 2020
Dementia awareness in the BAME community. Support for Recognition Award programme.
National Lottery Community Fund support for the building connections project.
Befriending service and ancillary activities.
Support for The Singing Teapot.
Covid pandemic infection prevention and control. Grant to support the charity during the Covid pandemic. Towards running costs of office.
Continuation and development of activities during the Covid pandemic. Production of video material
Short term emergency funding during the Covid pandemic. Support and maintenance of the charity's activities. For property costs.
For group based activities. For the purchase of telephones.
Information, support, activities and resources for dementia sufferers. Support and maintenance of the charity's activities. Purchase of laptops.
To support communication equipment and systems.
Maintenance of activities in ways appropriate to the Covid pandemic. Business planning and enabling love to larger premises. Development of an organisational business plan.
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Dementia Friendly Keighley
Notes to the accounts continued
for the period ended 31 March 2021
5 Related party transactions
Trustee expenses
No trustee received any expenses during this period or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this period or the previous year.
Other related party transactions
| Other transactions with trustees or related parties Nadette Kearton Daughter of trustee Employee for Vaccine Rollout project Name of trustee or related party Relationship to charity Description of transaction |
2021 £ 1,120 1,120 |
2019 £ - - |
|---|---|---|
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