Annual Trustee Report
Year Ending February 2025
I am pleased to present the Annual Trustee Report for the year ending February 2025.
This year has been a positive and productive one for the Village Hall, made possible by the continued commitment and hard work of our trustees. I would like to record my sincere thanks to all trustees for their time, dedication and support throughout the year. Despite having a limited trustee base, the trustees have worked collaboratively and effectively to ensure the smooth running of the hall and the delivery of our charitable objectives.
Over the course of the year, we were pleased to increase the number and variety of community events held at the hall. These included quiz nights, bingo evenings and pub nights, all of which were well received and helped to strengthen community engagement while also contributing to the hall’s financial sustainability. In addition, the trustees successfully organised and delivered the annual Christmas bingo and light switch on event, which remains a valued highlight for the village and continues to attract positive local support.
Alongside these activities, the we’ve completed a series of essential maintenance tasks to ensure that the hall remains safe, welcoming and fit for purpose. Managing these responsibilities alongside event planning has required considerable effort, particularly given the small number of trustees, and their commitment in achieving this should be acknowledged.
The trustees remain mindful of the importance of maintaining and developing the hall as a community asset, and we continue to explore opportunities to increase usage, broaden participation and ensure the long-term sustainability of the charity.
On behalf of the trustees, I would like to thank everyone who has supported the Village Hall during the year, whether through volunteering, attending events or offering practical assistance.
We look forward to building on this year’s achievements in the year ahead.
Craig Wyna Trustee
Village Hall - Reconciliation 1/3/24 - 28/2/25
| Opening balance | £33,444.84 |
|---|---|
| Income | |
| Rental income (car park) | £ 450.00 |
| Hall hire | £ 23,937.50 |
| Event income (incl bar) | £ 2,531.70 |
| Interest | £ 633.15 |
| Total | £ 27,552.35 |
| Expenditure | |
| Accountancy | £ 485.00 |
| Event costs (incl bar) | £ 1,289.95 |
| Boiler cover | £ 483.32 |
| Cleaning goods | £ 1,501.21 |
| Electric/Gas | £ 3,242.02 |
| Hirer refunds | £ 80.00 |
| Insurance | £ 428.83 |
| Legal fees | £ - |
| Licensing fees | £ 661.36 |
| Maintenance | £ 18,497.78 |
| Phone costs | £ 60.00 |
| Purchases | £ 940.49 |
| Rates | £ 147.20 |
| Repairs | £ 2,737.26 |
| Sofware | £ 643.20 |
| Statonery | £ 82.88 |
| Subscriptons | £ 40.00 |
| Trade waste | £ 200.28 |
| Wages - Booking Secretary/Cleaner | £ 4,476.92 |
| Water | £ 556.43 |
| Cash withdrawal | £ 280.00 |
| Total | £ 36,834.13 |
| Summary | |
| Opening | £ 33,444.84 |
| Income | £ 27,552.35 |
| Expenditure | £ 36,834.13 |
| Total | £24,163.06 |
| Balance on current bank statement @28/02/25 | £ 13,531.90 |
| Balance in savings (with accumulated interest) | £ 10,531.16 |
| Cash in hand | £ 100.00 |
| Total cash in bank | £ 24,163.06 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustses ' Q(ICS i OKJ UILLACIÈ HklL On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Chariti88 Act 2011 ("the Act.). Responsibllltles and basls of report I report in respect of my examination of the Trust's accounts carrfed out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicabl8 Directions given by the Charity Commission under section 145{5){b) of the Act. Independent rrhe charity's gross income exceeded £250,000 and l arn qualified to examlner's statement undertake the examinalion by being a qualified member of [insert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I contirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which glves me cause to believe that in, any material spect: the accountlng records were not kept In accordanc8 With section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply wlth the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the aGcounto givc sj 'true and fail vigw wl IlL'lI15 ilut a mallèr considered as part of an independent examination. I have no COnrnS and have COTne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Date: Slgned: Namo: Relovant professional quallficatlon(s} or body Jod IER Oct 2018
(If any): Address: STMloa Ht)JS& Ésfo P£)At) A(L Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glve here brief detalls of any items that the examiner wishes to dlscl¢)se. IER Oct 2018