## PRESTON BROOK VILLAGE HALL
## ANNUAL REPORT
## 2022-2023
As the Covid-19 crisis has abated, we have slowly regained our ability to hire our hall with exception of core services. As such, we have resumed with hire to a number of regular hirers with pre-school operating as a key service for the public as restrictions slowly lifted, we began to see some users returning to the hall but also some of our key annual events re-established. Some users still have failed to return which has had some influence on our revenue stream but despite the challenges and increased costs for energy and maintenance, ensuring compliance with the law, we were able to hold a healthy financial balance.
Throughout the year, things have improved through regular community groups returning and others taking advantage of the hall via private hall hire arrangements for parties, christenings etc and our relationship with the parish council continues with a proposal of amalgamation and the parish potentially taking asset ownership of the hall which could provide valuable opportunities in the future. Also our finalising of the CIO legalities.
Our trustees have remained in force, I thank them all for their support during this challenging period, and meetings have been ad-hoc due to medical reasons of our trusteeship. We have been able to secure and maintain regular bookings and maintain the hall with our accounting practices being more effective.
Fund raising has not really taken place in the year however, we held a successful Christmas Light Switch on for the community, which was well received, and a Bingo event. We also have resumed a regular Pub Night. Furthermore, we undertook a large refurbishment programme of our toilets, which was match, funded by the parish council that sees us DDA compliant. This year has had a few problems with building compliance and obtaining contractors for heating fire alarm issues, electrical and gas compliance. We have got these issues in hand and hopefully soon to be resolved.
## Ongoing:
W have proposed the search for funding for building insulation cavity wall and a solar roof P.V. panel project. We have recently had a bit of a bombshell as the hall flat roof felt has failed and needs immediate repairs. This might negate a solar panel project. We have also instigated a replacement of all our fluorescent tubes in the building. The fittings are due for a clean and is an opportune moment for replacing them. Most other fittings are already LED low energy.
Sadly, we regret the resignation of Lisa as our booking secretary. We wish Lisa all our best wishes for the future and welcome John to our organisation.
The following year ahead brings new opportunities and considerations for the committee as well as the chance to increase our hiring ability and strengthening work both across the community and the parish council.
Craig Wyna / John Tickle Trustees Preston Brook Village Hall March 2023
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the truste
PLÉsfoa B£coK VILL4&& HALL
On accounts for the year
Charlty no
{If any)
117099ts
P•et out on pagos
I r8POrt to the trust6es on my examination of the accounts of the abov8
charity ('the Trust") for the year ended
As the charity's trustees, yw are resFonstAe for preparation of the
accounts in accordance with th8 rUIreMents of the Charities Act 2011
llhe Act.).
I r6PDrt In respect of my examination of ttie Tru8t'$ accounts carrled out
under section 145 of the 2011 Act and In carrying out my examinats'on, I
have followed all the applicable Directions given by the Charity C¢ynmissron
under $8Ction 145(5)(b} of the ACL
Indopondent rrhe charity's gross Incomè exceeded £250,000 and l am qualrfied to
•xamln•rf8 8tstem•nt undertake the 6xaminalion by being a qualified memb8r of linsert name of
applicable listed bodyll. Delete l } if not applicable,
I have completed my examinalion. I confinn that Th) mal&rial matters have
come lo my attention in connection wllh the èxamlnation (ottr4pt
respect..
which gives me causé to believe that in. any material
the accounllng records were not kept In accordanc8 wth sectlon 130
of the Charities Act.. or
the accounts did not accord wlth the accounting r8¢crfds.' or
the accounts did not comply wrth the applicable requirements
concerning the form and conlenl of accounts set out in the Charities
IA¢counls and Reports) Regulations 2008 other than any requirement
Ihal the accounts give a 'lrue and fair, view which is not a matter
¢SkIered as part of an wNlependent examination.
I have no concems arKI have come across other matters In connectl
Wtth the examinatKJn lo whh attention shoLAd be drawn in thi8 report in
order to enabl8 a tyoper Unders&119 of the accounts to be reached.
' Pbase delete Ihe ths In the Inckets rflhey do not apply.
Rfyspon81bllttles and
basls of roport
Slgned:
Nam•:
qualifkatlon{s) or body
(If any):
IER
Oct 2018
Address:
SfkfioA 14oLIs&
JA7 3A
Section B
DiscIosLire
Only complete if the examiner needs to liighlight malerial matters of concern
(see CC32. Independent examlnation of charity accounts.. dIr8COnS and
guidance for examiners).
Glve hern brief d*ils of
any items that the
oxaminer wlshes to
disd080.
IER
Oct 2018
## **Village Hall - Reconciliation 1/3/22 - 28/2/23**
|Opening balance||£26,229.24|
|---|---|---|
|**Income**|||
|Rental income (car park)|£|450.00
|
|Hall hire (Group)|£|14,157.00
|
|Hall hire (Private)|£|1,812.00
|
|Bar income|£|2,837.89
|
|Other credits|£|357.80
|
|**Total**|**£**|**19,614.69**
|
|**Expenditure**|||
|Accountancy|£|560.00
|
|Bar costs|£|1,031.81
|
|Boiler cover|£|291.86
|
|Cleaning goods|£|971.32
|
|Electric|£|1,209.24
|
|Gas|£|1,977.88
|
|Health & Safety|£|168.97
|
|Insurance|£|1,610.65
|
|Legal fees|£|108.00
|
|Licensing fees|£|294.99
|
|Maintenance|£|379.12
|
|Phone costs|£|20.00
|
|Purchases|£|475.70
|
|Rates|£|176.64
|
|Refunds|£|10.00
|
|Repairs|£|2,120.20
|
|Stationery|£|58.47
|
|Subscriptions|£|40.00
|
|Trade waste|£|174.95
|
|Wages - Booking Secretary|£|4,011.66
|
|Wages - Cleaner|£|2,580.00
|
|Water|£|594.70
|
|**Total**|**£**|**18,866.16**
|
|**Summary**|||
|Opening|£|26,229.24
|
|Income|£|19,614.69
|
|Expenditure|£|18,866.16
|
|Cash in hand|£|100.00
|
|**Total**||**£27,077.77**|
Balance on statement @28102123
£ 26,977.77