The Perranwell Centre TRUSTEES, ANNUAL REPORT 1$1 January 2023- 31st December 2023 This report is based on the model provided by the Charty Commission. Section A. Reference and administration details Charity name The Perramyell Centre Other names charSty Is known by Perran-ar-worthal Village Memorial Hall Reglstered ¢harity no. (if any) 1170974 Charlty's principal address School Hill Perranwell Station. Truro. Cornwall Postcode TR3 7JU Names of the charlty trustees who manage the charity Trustee name Dates acted If not for whole yeaf Name of pefson lor body} entitled to appoint trustee lif any) Offlce Ilf any) John Frankland Chair Juliet Hollingsworth Chris Davie Guy Hanson Math Breach Maintenance Anne Brazier Fire Safety Officer Ray Christophers Colin Groom Maintenance Drama Group Representative Carnon Downs Orama Group Ellen Solley Laura Angell Jenifer Maoindoe Loyal Bees Care David Ward Booking Manager Simon Fisher Perranwell Football Club
Ex-officio members Claire Martin Treasurer Yselkla Hall Secretary 1 January- 31 August 2023 Julie Tayler Secretary 1 September- 31 December 2023 Section B.. Structure, governance and mana Description of the charity's trusts ement Type of governing document Constitution (Foundation model) How charity is constituted Charitable incorporated organisation Trustee selection methods Charity trustees must be elected at an annual general meeting at which all inhabitants of the area of benefit of 18 years and upward are entitled to attend and vote. No person other than a charity trustee retiring in accordance wilh the Constitution may be appointed a charity Irustee al any general rreeting unless.. 1. they are recommended for re-election by the charity trustees., or, an individual is proposed for election by an inhabitant of the area of benefit as under Ihe Conslitution item 9.9.2 The charity trustees shall maintain a list of user bodies that they consider to be supportive of the CIO'S objects and which have indicated a wish to appoint a charity trustee of the CIO. Each listed user body shall have the right to appoint one charity Irustee. Any such appointment must be made according to the ordinary practi of the appointing body and must be notified in writing to the secretary. Where any application for the right to appoint a charity trustee is received from any existing or newly-formed body operating in the area of benefit, the charity trustees may. with the approval of not less than two-thirds of all the charity trustees, add such body to the list of user bodies and allow such body to appoint a charity trustee.
Additional governance issues {optional information) You may choose to include additional information, where relevanl, about: policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider nelmork wrth which the Charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. he followng procedures are documented and in place to manage th Annual business planner Annual objectives Annual review of trustees, perfomance Declaration of business and pecuniary inlerest of trustees. Annual inspection of premises and maintenance programme Annual fire safety check Risk assessment Planning for incidents and emergencies Safety notices and procedures (also included with invoices) Financial procedures Annual review of insurance cover Review of contract of hire Booking data analysis and review of hire charges Review of services and their suppliers Conditions of Hire Financial reports Policies: Equal opportunities Safeguarding children and vulnerable adutts Health and safety Data protection Related Parties To work closely with any provider of pre-school education. who hire premises in the building. To liaise with the Loyal Bees Care company who hire premises To liaise with the Football Club about their lease and services. To invite users to meetings lo assist them with their requirements when necessary and encourage sharing of considerale use, Cleanliness. storage, elc. To keep users updated with Conditions of Hire and Policies. To liaise wrth the Playing Field committee Section C: Objectives and activities Summary of the objects of The objectives of the CIO are to establish and run a village centre the Charity set out in its and to promote. for the benefft of the inhabitants of the Parish of governing document Perran-ar-worthal and surrounding districts ("area of benefit'l without distinction of sex, sexual orientation. age, disability, nationality, race or polrtical, religious or other opinions. the provision of facilities for recreation, education or other leisure time occupation of individuals who have need of such facilrties by reason of their youth. age. infirmty or disablement. financial hardship or social and economic circumstances or for the public at large in the inleresls of social welfare and with the obj'ect of improving the conditions of life of the said inhabrtants.
Section D". Achievements and Performance At the outsel of the year, we set goals of recruiting new trustees, lo maintain a healthy financial P051tion and to continue with the redevelopment programme. Once again. thanks are expressed to our excellent trustees, both new and old, all of whom are highly committed and diligent. Our thanks also go to our volunteer Treasurer and our paid Secretary., although they are not trustees, they do make a valuable contribution lo the smooth running of the Centre. It is important that we continue to seek out new and suitable trustees to support the running of the Centre and its redevelopment. Our financial position as outlined in the report is healthy with bookings building and a strong balance. We have conntrated with the redevelopment programme to try and raise awareness of our plans and to begin to raise funds to meet the cost of further design work. We have applied for a Community Grant from the Community Capacity Fund which will be announced in January 2024. As part of that application, we have commenced working with South West Community Builds who will project manage the grant should we be successful. One of our trustees, Jenie Macindoe, built a subgroup Friends of Perranwell Centre to harness support for creating our own events as part of the fund raising and creating awareness of our redevelopment programme. They held several events during the year, an 80's night, Coronation event, the Christmas Concert and a New Year Eve party. They hope to arrange a summer event as well as continuing with the Christmas Concert. We are very grateful lo everyon& who helped and supported these events., they are extremely important nol only for the funds they rais8 but also for increasing our contact with the local oommunity. We are looking at ways we can increase our social media presence and plan to review and update our website. One of the major issues in 2023 was the closure of the village shop and the formation of Community Group lo ensure that some form of shop was maintained for the community. The Trusteès agreed to support the location of a temporary container al the lop end of our sile to house a relocated village shop. We recognise the importance of maintaining a shop in the village and are pleased that the shop was able lo open in November. We also welcome the amount of co.operation from all stakeholders in driving this project forward and welcome the support from the village that il should succeed. Trustees continue lo be focussed on maintenance issue5 which reflect the age of the building. We continu8 lo host the Loyal Bee Care group which further enhances the Hall's role as a focus of oare in the community. This is also reflected in the Wellbeing group which meèts in the Hall and has had a positive impact on residents. The mother and toddler group continues lo grow and is an important part of our community. The Hall continues lo host various events from the School. I would argue that all hirers and users of the Hall whether playing Bridge. Badminton or meeting as a History or Drama Group are fulfilling a social need and helping to bring the community together in addition to their more obvious aims. Finally, following some comments that we are no longer called the Perran-ar-worthal Village Memorial Hall, can I reassure everyone that the name on the building remains the same. Now we are charitable incorporated organisation it simply means that the management of the Perran-ar-worthal Village Memorial Hall is undertaken by the Perranwell Centre Trustees.
The charity's activities The last year's booking figures taken from the Hallmaster booking system over 12 months show that the Hall was occupied for 5323 hours. 53% of bookings were for the Main Hall. 31 % for the Wesl Room and 16 /0 for the South Room. It is difficult to compare these figures With previous years, which were greatly affected by the impact of Covid. Changing government restrictions meant that many Hall bookings were canlled, then rebooked, then cancelled again. The beneficiaries of the charity's activities The trustees are pleased lo report that in pursurt of the charity's objectives, the Hall continued to be used by a wide range of organizations, groups and private indtviduals. 'Community' activitie5 include a diverse range, such as bridge clubs. church groups, dog training classes, as well as care groups such as Coffee Stop, Memory Café and Wellbeing. Craft groups include embroiderers, lace makers and q4Jilters. 'Exercise' includes sports other than badminton, for example, carpet bowls and martial arts groups. as well as exercise and keep fit classes. Sometimes, the classification is rather arbitrary. For example, 'statutory includes the primary school, although the mother and toddler group is classed as community. Some U3A groups have been classed as community groups, but art. badminton. dance and sewing groups have been classed under those respective headings. One reason for the Art and Craft categories is the type of resource that these groups prefer, such as lots of table space and good sour$ of natural light. The Wesl Room, with ils better nalural light, is favoured over the South Room. Knowng the amount of use of the Hall by these groups will help with fulure planning. Demographic data is not routinely collected about the users of the faciltties. It is true that the Hall is used predominantly by older people, for example, the Memory Café and Coffee Stop. This is largely because older people are mostly retired and able lo use the Hall throughout the day. However. the Hall is also used by many people in younger age groups. The youngest are members of the Toddlers Group followed by children from Peffan-ar-worthal Primary School and members of the dance classes. The drama group has a large mernbership of young persons, and the football clubhouse stands on ground leased from the charty- Therefore. li Can be reasonably claimed that the charity serves all ages in the community.
Section E: Financial Review Brief statement of the charity's policy on reserves Surplus funds have been held in a current account, but il is anticipated Ihat during 2024 they will be relocated into interest bearing accounts, leaving a current account balance of approximately 1500kn of annual income in order to cover any short-temi cash requirements. Detalls of any funds materially in deficit Not applicable Further financlal revlew details {Optional infomiation) You may choose to include additional information, where relevant about.. Thè charity's principal source of income is the revenue received from users for hiring facilities at the Hall. The charity's policy is to charge hire fees al a rale that provides a modest surplus over expenditure. Expenditure has been entirely for the maintenance and improvement of the facilities for the benefit of users though il is anticipated that in 2024 planning of redevelopment will resum8. the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity., investment policy and objectives including any elhi¢al investment policy adopted, Section F: Other optional information The charity's financial slalement and balance sheet for 2023 are attached as appèndices lo this report, together with the report of the independent examiner. Section G.. Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's Irustees Signaturelsl Full name(sl John Frankland Chris Davie Position, e.g. chair, secretary, Chair Trustee Date 20.06.2024 20.06.2024
IndepeDdent examiner's report to the trnstees of The Perr#nwell CeDtre- Registered Charity No 1170974 I report on the accounts of the Trust for the yvdr ended 31,, December 2023, which are sei out on the attached pages. Respective responsibilities ol trllSt and examiner The charity's trustee5 are responsible for the prepardtion of the accounts. The charity's tSteeS consider that an audit is not required for this yedr under section 144 of ihe Charities Aci 2011 (Ihe Charities Act) and that an independent examination is needed. It is my responsibility to: examine ihe accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Direclions given by the Charity Commission (under section 145{5){b) of the Charities Act, and to state whether particular rnatiers have come to my attention Basis of independent examiner's report My examination was Caled out in accordancc with gencral Directions given by the Charity Commission. An examination includes a revie. of the accouniin2 records kepi by the charity 2nd a comparison of the accounts presented wilh ihose records. li also includes consideration of any unusual items or disclosures in the accounts and Seeking explanation5 from the tr115lees concerning any such matters. Thc procedurcs undertaken do not provide all the evidence that would be required in an audil. and consequently no opinion is oiven as io wheiher thc llccounts present a 'tnJe and fair vieH' and ihe report is limiled to Ihose mauers set out in the ststement below. Independent examiner's statement In connection with my examination: no matter has come lo my attention which gives Tne reasonable cause to believe that in, any material respect, the requiremenis: to keep accounting records in accordance with section 130 of the Charities Aci. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Aci have noi been mei; or 2. to ivhich, in my oplnion, aiiention should be drawn in order io enable a proper understanding of the accounts to be reached. Signed: Date: 16, Ma) 2024 Name: Leand3 Daddow Relevant professional qualifica¢ioD or body: MICB 308300 Address: Suite 8, Tower Hous4 Bridge, TR16 4QL
The Perranwell Centre Financial Activities January- December 2023 TOTAL Incorne CharitabI8 Aclivili85 Crowd Funder Donations R8¢8ived -Non Gift Aid Hall Bookin95 Rental Income 1,378.65 2.840.97 786.00 22.092.80 1,662.50 £28.760.92 Ttst In¢YJma TOTAL £28.760.92 Expenditur65 Audit and A(xountancy Feas Cleaning Eleciricity Exterior Maintenance Gas Insurancg Ofli¢elGeneral Adrninislrative Expenditures On-Line SeNicgs Refuse Colleciion R•pair5 and Ren6wa15 Secretary Costs Telephone Wat8r Rates Totd Expondre$ NET OPERATING INCOME 2,116.80 5,155.63 5,032.47 718.74 531.81 2,120.83 303.01 1,006.80 92D.64 875.50 1,400.00 756.64 1.989.62 £22,908.49 £5.852.43 Other Expenditures Furnitur81Fitting D8pr8cialion Olfice Equiprnenl D8precialion 8004 Planvmachinery Depreciation 8001 Other E¥FendttuTos NET OTHER INCOME 41.23 73.31 193.48 £308.02 £-308.02 NET INCOMEIIEXPENDITUREI £5.544.41 Accrual B8$ls Thursdayb 28 Mar¢h 2024 02-37 pm GMT+QO..00 111
The Perranwell Centre 8alance Sheet A5 of December 31, 2023 TOTAL Fixed Asset Tangible assets Furniture and Fixture5 FurniturelFixlufe Dgprè¢ialion Offic6 Equipment Offic8 Equipment Depreciation Plant and Machinery Planvmachinery D8preuaiion Tanglblo assets Totd Fixed Assgt 2,618.72 -2,245.64 928.56 -268.70 4,385.92 -2,644.62 £2,772.24 £2,772.24 Cash at bank and in hand Barclays Bank, iool account CAF 8ank, Deposit Account Cash Register Lloyds Bank, Current Account Petty Cash Shawbrook 60 Day Notic8 Standard Lif8, roof account Iclosedl TtsW Cash at bank and in hand 0.00 0.00 0.00 67,963.51 0.00 0.00 0.00 267.963.51 Debtors Debtors Control A¢count Total Dèbtors 2,963.51 £2,9&3.51 Current Assets Prepayffl8nts EXISTING_Uncategorised Asset TO1 CuThont Asg•ts 0.00 0.00 NET CURRENT ASSETS £70,W27.02 Creditors.. amounis falling due within one year Trad8 Cr8ditor5 Creditors Control Account Total Trad8 Credtto 52.92 £52.92 Current Liabilities Manual Adjustments Suspense Account VAT Control Tot Current knabilrbè8 0.00 0.00 Ttst CwdAors: Amounts lIng duBvAthln onè year NET CURRENT ASSETS ILIABILITIESI TOTAL ASSETS LESS CURRENT LIABILITIES £52.92 £70,874.10 273,646.34 Cr8dilors'. amounts falling due after more than one y8ar Funds Totd CradlioTS: amounts fdllng due aftsr morè than ona yaar TOTAL NET ASSETS ILIABILITIESI 0.00 £0.00 m,646.34 Aecrual Basls Thursday, 28 March 2024 02-3B pm GMT+OO:00 1r2
The Perranwell Centre Balance Sheet As of Dember 31. 2023 TOTAL Charity funds Retained Eamings surplusll06liclll TOW Charfty funds 68,101.93 5,544.41 £73,646.34 Aecrual Basb Thursday, 28 March 2024 02..38 pm GMT+OO..00