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2023-03-31-accounts

Charity number: 1170960

Company number: 04971057

(England and Wales)

UP Projects

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 March 2023

UP Projects Contents Page For the year ended 31 March 2023

Report of the Trustees 1 to 6
Independent Examiner's Report to the Trustees 7
Statement of Financial Activities 8
Statement of Financial Position 9
Notes to the Financial Statements 10 to 16

UP Projects Report of the Trustees For the year ended 31 March 2023

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

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UP Projects Report of the Trustees Continued For the year ended 31 March 2023

OBJECTIVES AND ACTIVITIES

UP Projects is the UK's leading public art organisation specialising in socially engaged public art commissioning. We bring world class artists out of the gallery and into public spaces to create new work with communities across the UK and beyond. Our work is always responsive to context often activating unexpected corners of the public realm.

UP Projects is a charity and National Portfolio Organisation of the Arts Council England. We were founded in 2002 by Emma Underhill with a mission to support artists to make new work that has social relevance, engages communities, encourages learning and enriches the public sphere.

We initiate projects that respond to some of the most pressing issues of our time as well as work with partners on a consultancy basis to create extraordinary, ambitious and risk-taking work that communities can shape, actively participate in and relate to.

Our 20 years' experience champions a bold yet sensitive approach that values time and takes care to bring about social change. In the last two decades we have championed underrepresented voices, often giving emerging talent their first chance to create new work in public spaces across the UK.

Flagship projects include Newham Trackside Wall by Sonia Boyce OBE RA (2021); The National Windrush Monument by Basil Watson (2022); Gut Feelings Meri Jaan by Jasleen Kaur (2020); Globe Head Ballerina by Yinka Shonibare (2012), The Floating Cinema with various artists (2011-2017) and Laid to Rest by Serena Korda (2011).

UP Projects have also led numerous progressive public art strategies that shape the way artists can become embedded within areas undergoing regenerational change. This work includes a new public art strategy for Ebbsfleet Garden City, Art on the Peninsula for the Greenwich Peninsula in London, Vista Nine Elms for Berkeley Homes, Artlands for Kent County Council and Eco Systems of Learning and New Imaginaries for Telford Homes.

Learning sharing sits at the heart of what we do, and we are dedicated to supporting the next generation of socially engaged practitioners through our free learning and development programme, Constellations that gives artists, curators and producers the chance to explore best practice models from leading names within the world of social practice. To date Constellations has supported 1,000 artists, curators and producers to expand their practice.

We work with a broad range of public and private sector partners including major public bodies such as the Greater London Authority, local authorities and government ministerial departments, cultural institutions including Barbican Centre, Welcome Collection, Touchstones Rochdale, Liverpool Biennial and Flat Time House, corporations such as Crossrail and London Legacy Development Corporation, cultural festivals including Art Night London and Creative Folkestone Triennial, and education faculties such as Queen Mary University and Kings College London. We support our partners to be bold and innovative, bringing a breadth of experience and skills covering strategy writing, public art commissioning, digital commissioning, artist selection processes, community engagement, evaluation, and public event programming.

Our underlying belief

Art and artists have the power to effect social change when the process is considered just as important as the final outcome.

Vision

UP Projects leads the way for progressive, artist-led projects to permeate the public domain. Our work connects communities, shapes identities, empowers inclusion and addresses the most pressing issues of our time.

Mission

UP Projects enables artists to achieve extraordinary, ambitious and risk-taking work that communities can shape, participate in and relate to. We bring art to unexpected corners of the public realm, finding creative potential in unlikely situations, and our work is always responsive to its environment. Our 20 years' experience champions a bold yet sensitive approach that values time, takes care, inspires learning and enables the transformational impact of public art to flourish.

Values

Our work is underpinned by our core values:

Relevance: Our programme is responsive to contemporary life and relevant to diverse communities and audiences.

Openness: Our work is accessible: conceptually, intellectually, physically, geographically, economically, considering diversity,

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UP Projects Report of the Trustees Continued For the year ended 31 March 2023

disability and barriers to access.

Learning to Learn: We believe in a collaborative approach to learning for all.

Innovation: We challenge convention, support risk taking, and test new ideas in the physical and digital realms.

Artistic Excellence: Representing the height of ambition, talent, and skill.

Objectives and aims

·To deliver artist-led projects that engage, inspire and are relevant to diverse communities and public audiences.

·To address and respond to urgent issues of our time.

·To lead and share learning that supports the progression of socially engaged work and public practice.

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

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UP Projects Report of the Trustees Continued For the year ended 31 March 2023

ACHIEVEMENTS AND PERFORMANCE

Significant activities

2022 marked UP Projects 20th anniversary and allowed us to celebrate two decades of championing socially engaged public art commissioning. We marked this significant milestone through a series of specially curated events, a new publication 'In Their Own Words' that demonstrated the impact the organisation has had over the years, as well as an event that was attended by many of our collaborators, partners and friends.

We were also really pleased to be successful in securing another three year cycle of Arts Council England funding and continue as a National Portfolio Organisation - a continued testament to the valuable work that UP Projects is doing with communities across the country.

Our continued financial resilience is largely due to UP Projects' operational agility which enables us to adapt and quickly respond to any challenges the organisation may need to face.

The organisation continued to recover from the Covid-19 pandemic restrictions in a positive fashion, producing a full programme of projects in the public domain for audiences to enjoy. Projects and achievements across the year included:

1.The Launch of the first National Windrush Monument by Basil Watson. We were pleased to support the Department for Levelling Up, Housing & Communities and the National Windrush Commemoration Committee to guide the process of selecting an artist and realising the first public tribute to the Windrush Generation. The Monument, created by Jamaican artist Basil Watson, was unveiled on Windrush Day, 22nd June 2022 by TRH the Prince and Princes of Wales.

2.Now We Are 20. We celebrated our 20th anniversary through a series of online and in person events that explored how progressive public art commissioning can help create more inclusive public spaces that better reflect the diversity and hybridity of the British public today.

3.The Minimum by Mandy El Sayegh for London Gallery Weekend. We began a new collaboration with London Gallery Weekend resulting in a co-commissioned performance work by artist, Mandy El Sayegh that was presented in three public locations across one weekend in June with over 800 people attending.

4.Constellations 2022. The Constellations Cohort of artists, curators and public art practitioners, selected from a national open call took part in a nine-month learning and development journey that included workshops, seminars and mentorship sessions as well as a research and study trip to Liverpool. The programme was delivered in partnership with Flat Time House and Liverpool Biennial. Constellations is unique in its focus on working in public contexts and with communities and allowing artists, curators and producers the time and space to consider how socially engaged working can be incorporated into their practice.

5.Constellations Assemblies. Our online Assemblies programme continued to grow in popularity and addressed some of the post pressing issues facing the industry including discussions around the role of monuments, the climate emergency and how public art can inspire structural change. We delivered five online events attended by over 350 people with the subsequent event recordings amassing over 1,500 views. Our learning & development programme (Constellations) has amassed a community of interest of over 900 people from across the UK and internationally, forming a much needed peer network for the public art sector and enhancing UP Projects' position as a sector leader.

6.The Launch of 576 Tears by Zach Blas and Rush Me by Sonia E Barrett. Our digital commissions programme that explores the online world as a site for public art continued to push the boundaries of how we invite our audiences to participate online with commissions that explored societies relationship to emergent AI technologies and conversations around migration, belonging and identity in relation to Windrush respectively.

7.Schools work: We delivered six workshops in schools supporting over 370 KS2 children to explore two main topics - the climate emergency and the role monuments play in our public realm. These were supported by free downloadable schools packs and videos that UP Projects distributes to schools and parents via our website of nearly 1000 views.

8.Strategy work: We continued to work with partners on strategy projects including a public art strategy for Chapel Place in Ilford, a community and culture strategy for Avenue Road in Leytonstone, East London and work started on a new public art strategy for Ebbsfleet, the first garden city to be built in 100 years. All our strategy work is informed through a process of community engagement to ensure communities have a say in the changes going on in their neighbourhoods.

9.100 years of Station Road: work started on a programme of artist-led activity in Edgware, North London, working with LB Barnet, to explore the role that creative practice can have in activating the High Street and leaving long term social change.

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UP Projects Report of the Trustees Continued For the year ended 31 March 2023

We are extremely proud of the work we have delivered in 2022-23 that continued to actively involve and engage communities in their development, championing our belief that art has the power to effect social change when the process is considered just as important as the final product.

FUTURE AMBITIONS 2023/24

As we look forward to the new financial year we are excited to continue to deliver ambitious projects and programmes across the country working in partnership with others to create public art projects that bring about tangible social change.

Projects in the pipeline include:

1.Beyond Net Zero Commission: We are currently developing plans for an ambitious new touring project that will address the climate emergency head on by considering how artworks can consider more regenerative ways of working.

2.Constellations: We will continue to deliver our learning and development programme for artists, curators and producers but will expand our offer in 2023 by delivering a one day conference on co-creation working collaboratively with John Hansard Gallery in Southampton.

3.Digital Commissions: Together with Eastside Projects and Kunsthal Ghent we will commission a new online work by Sahjan Kooner that will compliment an exhibition at Eastside Projects in Birmingham.

4.A New Public Art Strategy for Ebbsfleet: Working closely with the Ebbsfleet Development Corporation we will be devising a new public art strategy for the first Garden City to be built in 100 years. Engaging communities and key stakeholders in the process the strategy will set the tone for public art commissioning across these five interconnected neighbourhoods.

5.Edgware Centenary Programme: We will celebrate 100 Years of Station Road in Edgware in North London through a series of artist-led activities and a new mural commission that will explore the role creatives can play in activating the high street leaving last change through their work.

FINANCIAL REVIEW

Significant events

UP Projects operates with a mixed funding model, generating income to deliver the Charity's core programme through fundraising via Trusts, Foundations and public grant giving bodies, as well as earning income through consultancy services that support third parties to develop public art strategies, commissions, and community engagement projects.

UP Projects is a National Portfolio Organisation (NPO) of Arts Council England and receives an annual grant of £102,431. In addition, we received a grant of £39,780 from Art Fund to support Constellations, our learning & development programme and a further £7,011 in small grants and £10,867 in donations.

The success of our recovery plan was demonstrated through our ability to achieve £232,593 in earned income, representing 59% of our total income (£392,795). This has brought the percentage back to a similar pre-Covid level where we achieved 60% of our income through earned income in 2019/20. This demonstrates the financial resilience of the organisation and its ability to recover from the impact of the pandemic.

Reserves

The organisation has a policy of maintaining ringfenced reserves of eight weeks turnover as recommended by Arts Council England. At the close of the 2022/23 financial year UP Projects' ringfenced reserves were £85,000. The organisation also held £44,000 of funds designated to deliver projects in 2023/24 and £102,940 free reserves.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

UP Projects was awarded charitable status in January 2017 and the organisation's new Articles of Association was adopted by the Trustees in December 2016

Recruitment and appointment of trustees

Viya Nsumbu was recruited and appointed in December 2022.

Paul Augarde and David Field resigned in March 2023 due to their terms coming to an end.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Charity registration number

UP Projects 1170960

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UP Projects Report of the Trustees Continued For the year ended 31 March 2023

Company registration number Principal address

04971057 Clifton House The Coalface, 46 Clifton Terrace London N4 3LP

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Ms Jagdip Jagpal Mrs Thahmina Begum Ms Samantha Antoinette Allen Mr Iain Charles Bennett Ms Kaia Noni Charles Mr Joao Carlos Guarantani Ms Massoumeh Larizadeh Mr Peter David Ratcliffe Ms Viya Nsumbu (Appointed: 08 February 2023) Ms Emma Underhill Nemar Mr David Field (Resigned: 14 March 2023) Mr Paul Edward Joseph Augarde (Resigned: 14 March 2023) Dr Helen Lucy Pheby (Resigned: 21 June 2022) Ms Xanthe Margaret Marianthe Arvanitakis (Resigned: 21 June 2022) Independent examiner Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS

Approved by the Board of Trustees and signed on its behalf by

............................................................................. 24 October 2023 Ms Jagdip Jagpal

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UP Projects Independent Examiners Report to the Trustees For the year ended 31 March 2023

I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement

Since the Charitable company's gross income exceeded £250,000, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by virtue of my membership of Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS

24 October 2023

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UP Projects

Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 March 2023

Notes Unrestricted Restricted 2023 2022
funds funds
£ £ £ £
Income and endowments from:
Donations and legacies 2 113,298 46,791 160,089 292,390
Charitable activities 3 232,593 - 232,593 283,891
Investments 4 113 - 113 5
Total 346,004 46,791 392,795 576,286
Expenditure on:
Charitable activities 5/6 (351,933) (46,791) (398,724) (493,347)
Total (351,933) (46,791) (398,724) (493,347)
Net income/expenditure (5,929) - (5,929) 82,939
Reconciliation of funds
Total funds brought forward 237,869 - 237,869 154,930
Total funds carried forward 231,940 - 231,940 237,869

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Registered Number : 04971057

UP Projects Statement of Financial Position As at 31 March 2023

Notes
Fixed assets
Tangible assets
12
Current assets
13
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
14
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Unrestricted income funds
15
Total funds
£
2023
-
-
51,222
265,458
316,680
(84,740)
231,940
231,940
231,940
231,940
231,940
£
2022
391
391
58,078
294,150
352,228
(114,750)
237,478
237,869
237,869
237,869
237,869

For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Ms Jagdip Jagpal Trustee

24 October 2023

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UP Projects Notes to the Financial Statements For the year ended 31 March 2023

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

UP Projects meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

The financial statements are prepared, on a going concern basis, under the historical cost convention.

Funds

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment.

Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes.

Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully monitor the application of those funds in accordance with the restrictions placed upon them.

There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Taxation

As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only.

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

2. Income from donations and legacies

Unrestricted Restricted 2023 2022
funds funds
£ £ £ £
Donations received 10,867 - 10,867 -
Grants received 102,431 46,791 149,222 292,390
113,298 46,791 160,089 292,390

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UP Projects

Notes to the Financial Statements Continued For the year ended 31 March 2023

Analysis of grants received

Art Fund
Arts Council England Covid Support
Arts Council England NPO
Creative Folkestone
Garfield Weston Foundation
Kickstart Scheme
National Lottery Heritage Fund
ncome from charitable activities
Unrestricted funds
Curating, commissioning and
producing contemporary art.
Consultancy and project fees
Tickets, sundry income etc
nvestment income
Unrestricted funds
Bank interest receivable
osts of charitable activities by fund type
Curating, commissioning and
producing contemporary art.
Support costs
Unrestricted
funds
£
233,971
117,962
351,933
Restricted
funds
£
46,791
-
46,791
2023
£
39,780
-
102,431
-
-
1,011
6,000
149,222
2023
£
232,473
120
232,593
232,593
2023
£
113
113
2023
£
280,762
117,962
398,724
2022
£
5,000
120,000
102,431
16,000
10,000
5,959
33,000
292,390
2022
£
283,891
-
283,891
283,891
2022
£
5
5
2022
£
347,847
145,500
493,347

3. Income from charitable activities

4. Investment income

5. Costs of charitable activities by fund type

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UP Projects Notes to the Financial Statements Continued For the year ended 31 March 2023

6. Costs of charitable activities by activity type

Activities Support 2023 2022
undertaken costs
directly
£ £ £ £
Support costs
Curating, commissioning and 280,762 117,962 398,724 493,347
producing contemporary art.

7. Analysis of support costs

nalysis of support costs
2023 2022
£ £
Curating, commissioning and producing contemporary art.
Management 69,651 83,563
Finance 8,721 7,219
Office costs 31,437 36,025
Marketing 7,153 17,693
Governance costs 1,000 1,000
117,962 145,500

8. Net income/(expenditure) for the year

This is stated after charging/(crediting):

This is stated after charging/(crediting):
2023 2022
£ £
Depreciation of owned fixed assets 391 1,291
Accountancy fees 1,000 1,000
Staff pension contributions 5,547 5,238

9. Staff costs and emoluments

Total staff costs for the year ended 31 March 2023 were:

Salaries and wages
Social security costs
Pension costs
2023
£
247,642
20,597
5,547
273,786
2022
£
234,734
17,966
5,238
257,938

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UP Projects Notes to the Financial Statements Continued

For the year ended 31 March 2023

2023 2022
Administrative 3 3
Direct charitable activities 8 6
11 9

10. Trustee remuneration and related party transactions

One employee, Ms Emma Underhill Nemar, is also a trustee. None of her remuneration is in respect of services as trustee.

11. Comparative for the Statement of Financial Activities

Income and endowments from:
Donations and legacies
Charitable activities
Investments
Total
Expenditure on:
Charitable activities
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
funds
£
222,431
283,891
5
506,327
(423,388)
(423,388)
82,939
154,930
237,869
Restricted
funds
£
69,959
-
-
69,959
(69,959)
(69,959)
-
-
-
2022
£
292,390
283,891
5
576,286
(493,347)
(493,347)
82,939
154,930
237,869

12. Tangible fixed assets

Cost or valuation
At 01 April 2022
At 31 March 2023
Depreciation
At 01 April 2022
Charge for year
At 31 March 2023
Net book values
At 31 March 2023
At 31 March 2022
Plant and
machinery
£
9,182
9,182
8,791
391
9,182
-
391

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UP Projects Notes to the Financial Statements Continued For the year ended 31 March 2023

13. Debtors

Amounts due within one year:
Trade debtors
Prepayments and accrued income
Other debtors
2023
2022
£
£
50,472
35,290
750
4,788
-
18,000
51,222
58,078

14. Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
2023 2022
£ £
Trade creditors 5,772 5,600
Other creditors 29,233 21,120
Accruals and deferred income 49,735 88,030
84,740 114,750

15. Movement in funds

Unrestricted Funds

Unrestricted Funds
Balance at Incoming Outgoing Transfers Balance at
01/04/2022 resources resources 31/03/2023
£ £ £ £ £
Designated
Project funds 120,000 - - 9,000 129,000
General
General 117,869 346,004 (351,933) (9,000) 102,940
237,869 346,004 (351,933) - 231,940
Unrestricted Funds - Previous year
Balance at Incoming Outgoing Transfers Balance at
01/04/2021 resources resources 31/03/2022
£ £ £ £ £
Designated
Project funds 70,000 - - 50,000 120,000
General
General 84,930 506,327 (423,388) (50,000) 117,869
154,930 506,327 (423,388) - 237,869

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UP Projects Notes to the Financial Statements Continued For the year ended 31 March 2023

Purpose of unrestricted Funds

Project funds

The project fund consists of funds designated for future projects.

General

Curating, commissioning and producing contemporary art.

Restricted Funds

Restricted funds
Restricted Funds - Previous year
Restricted funds
Purpose of restricted funds
Restricted funds
Incoming
resources
£
46,791
46,791
Incoming
resources
£
69,959
69,959
Outgoing
resources
£
(46,791)
(46,791)
Outgoing
resources
£
(69,959)
(69,959)
Balance at
31/03/2023
£
-
-
Balance at
31/03/2022
£
-
-

Restricted funds held for curating, commissioning and producing contemporary art projects.

16. Analysis of net assets between funds

Unrestricted funds
General
General
Designated
Project funds
Restricted funds
Tangible
fixed assets
Net current
assets /
(liabilities)
Net Assets
£
£
£
-
102,940
102,940
-
129,000
129,000
-
231,940
231,940

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UP Projects Notes to the Financial Statements Continued For the year ended 31 March 2023

Previous year
Tangible Net current Net Assets
fixed assets assets /
(liabilities)
£ £ £
Unrestricted funds
General
General 391 117,478 117,869
Designated
Project funds - 120,000 120,000
Restricted funds
391 237,478 237,869

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