## **Sherfield Park Community Association (SPCA) Trustees Report** ## **For year ending 30 September 2023** ## **Introduction** The Sherfield Park Community Association (SPCA) is a registered charity dedicated to running Sherfield Park Community Centre and enhancing the quality of life for the residents of Sherfield Park and surrounding areas through the provision of a wide range of activities and events. The Trustees are pleased to present their annual report together with financial statements for the year ending September 2023. ## **Objectives and Activities:** **Mission Statement** : Sherfield Park Community Association (SPCA) provides a safe and welcoming space for everyone visiting its amenities. We are the heart of our community offering a broad range of activities, events, and support that promote inclusiveness and social cohesion, and facilitates the personal growth development and well being of residents in our local and neighbouring communities. ## **Key Activities:** - Community Events : Organizing social, cultural and recreational events - Youth Programs : Providing activities and support for younger people - Support for Older adults : Offering services and activities for older residents - Facility Management : Maintaining and managing the community centre and surrounding areas. - Volunteer Engagement : Encouraging people to volunteer within the community. ## **Achievements and Performance:** Community Events: - Successfully organised the annual Sherfest music and food festival attracting over 1000 attendees. - Successfully organised a wide range of community activities including a weekly café, craft evenings, pub nights, quizzes and both the Jubilee celebration and Kings Coronation Party. Youth Programs: - Continued with our weekly Wednesday night youth group, now split in to three age ranges due to substantial increase in number of attendees Support for Older adults - Grew the popular weekly café, and now have an average attendance of over 30. - Continued our “warm space” initiative, providing a safe space for any resident who wants to drop in for a drink, snack or just a chat. - Continue to support the over 55’s social group on a weekly basis with a variety of events including quizzes, socials and talks. We also secured funding to towards the cost of a coach for them to take a day trip out. ## **Facility Management** : - Completed a number of repairs to the community centre to maintain its comfort, and safety for all users. ## **Governance and Structure:** - Trustees : The Board of Trustees is responsible for the governance and strategic direction of the SPCA. We successfully recruited a number of trustees throughout the year, and now have a full board. - Meetings : The board met monthly to review performance, plan activities and ensure compliance with legal and financial requirements. All minutes for these meetings are then published on our website. ## **Staff and Volunteers** : - SPCA employs two full time staff members who manage daily operations and coordinate activities, alongside 3 youth workers, our caretaker /handyman and a team of dedicated volunteers. ## **Plans for the future** ## **Strategic goals for 2023/2024** - Expand Outreach programs to engage more residents particularly those who are suffering loneliness and isolation, as well as those who may have mental health needs such as dementia. - Enhance digital engagement through a revamped website, and increased social media presence. - Continue to source and apply for grants to raise funds for further facility improvements, or to expand our current activities programme. - Partner with, and work with local companies such as Sovereign network, on joint initiatives. ## **Conclusion:** The Trustees would like to thank all the volunteers, staff, partners and residents who have contributed to the success of the Sherfield Park Community Association over the past year. We look forward to building on our achievements and continuing to serve the Sherfield Park community in the coming year. Audrey Gordon Chair of Trustees FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 Charlty Numb•r 1170953 SHERFIELD PARK COMMUNITY ￿8SoCIATIoN TRU8TEES INFORlaATION Auttrerf l>xthn {cfwinYAn) Sarah (Troaswér) Cl&ie Wd Sue Ye Platt Rs)ev66- Appwrted 3 May 2023 Mark GwtsMr- Appynttyl 3 Mzrf 2023 Helwj Jcffjes- 23 May 2023 Palmor-Appxitsl 21 June 2023 1170D53 Prfndpl• Add H•nF8hlre RG27 OFP 87 chu￿ Street RG45 7AW 8 Mwket P*• Hjrryxhtrg RG217QA INDEPENDEMT EXAMINER8 REPORT TO THE TRUSTEES OF 8HERFieLD PARK COMMU141TY ASSOCIATION I w to th Tru8*e¥ our eyJnirntsn ofTr Ilnanraal 81aknts ol Ilk• #•rty111 •C4xunts *4th Chwa** kn12011 {tha 2011 Ad). TN¥Vs Éxrt urthr seclwxi 145 ol the Ch•1* Act 2Q11 (1￿ 2011 Arfl. ChArfty Ccfftrkn undw 1495Mb) 2011 Ad. 0x￿￿mIl￿ th) thrtk)n be dr••m rw kn •)ra•r io • yopar AI346 7AW 8HERFIELD PARK COhlMUNITY ASs￿lATIoN RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023 nd8 ￿23 8.¢67 5.824 18.822 75.288 4MT 28,624 31448 14822 74288 738 638 26,624 101,801 115 18,372 134.871 121.100 PAYIAENT8 2,272 11,431 40.115 17. 213 28.119 2.018 11447 5,971 40.086 17,900 213 28.119 13.197 Cle•nr& colts 213 M•lr*•n•nc• 3,625 117 4332 1A19 (incknliry SwKky) 1,116 117,JrA 1.116 11976 13Q483 114605 17J71 13.W 31mg Cath fund• at lh• b•glnnhw of th• y•v 89.727 89.727 &3,187 e••h #th• •nd th• y•ar 107 13.148 I￿,716 83,107 SHERFIELD PARK COMMUNITY ASSOCIATION ASSETS AND LIABILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023 2023 2022 AS8Ers Ca¥h FuThl¥ Cash and Bank 18.567 100,701 19,179 Dettor# 1,750 Gitsj 838ets 16.798 59.341 76.139 10,798 76,139 T•)lal AM•ts 197.151 16J,J04 UABILmE8 Refunds due Tax liabiliti suppl￿ affounls d 385 Totsl Uabllltl•• 197,268 165.IJM Approved by the Iru8t00s ffi tr* fl My 2olY *)d 9fjned on Ihelr behatf by: Audrgy G(Ydon IChalrni•n} SHERFIELD PARK COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 Totsl As at i 2022 63.670 11.494 975 76.139 975 7e,130 •(lopt Ihe c¢nwn bMKI of &cwnt¥)g In prqxrthg th• inGcYn? and To: PKB Accountants Limited Beechey House 87 Church Street Crowthorne Berkshire RG45 7AW Dear Sirs ## **Letter of representation in respect of Sherfield Park Community Association** The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charitable company’s financial statements for the year ended 30[th] September 2023. These enquiries have included inspection of supporting documentation where appropriate and are sufficient to satisfy ourselves that we can make each of the following representations. All representations are made to the best of our knowledge and belief. ## **General** - 1 We acknowledge that the work performed by you is substantially less in scope than an audit performed in accordance with International Standards on Auditing (UK) and that you do not express an audit opinion. - 2 We confirm that the charitable company qualifies as small in accordance with the conditions set out in chapter 1 of part 15 of the Companies Act 2006. - 3 We confirm that the charitable company was entitled to exemption under section 144 of the Charities Act 2011 the requirement to have its financial statements for the financial year ended 30[th] September 2023 audited. We also confirm that the members have not required the company to obtain an audit of its financial statements for the financial year in accordance with section 476 of the Companies Act 2006. - 4 We have fulfilled our responsibilities as directors / trustees as set out in the terms of your engagement letter, under the Companies Act 2006 or preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), for being satisfied that they give a true and fair view and for making accurate representations to you. - 5 All the transactions undertaken by the charitable company have been properly reflected and recorded in the accounting records. - 6 All the accounting records have been made available to you for the purpose of your independent examination. We have provided you with unrestricted access to all appropriate persons within the charitable company, and with all other records and related information requested, including minutes of all management and trustee meetings and correspondence with The Charity Commission. - 7 The financial statements are free of material misstatements, including omissions. - 8 The effects of uncorrected misstatements (as set out in the appendix to this letter) are immaterial both individually and in total. ## **Assets and liabilities** - 9 The charitable company has satisfactory title to all assets and there are no liens or encumbrances on the charitable company’s assets, except for those that are disclosed in the notes to the financial statements. - 10 All actual liabilities, contingent liabilities and guarantees given to third parties have been recorded or disclosed as appropriate. - 11 We have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements. ## **Accounting estimates** - 12 Significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. ## **Loans and arrangements** - 13 The charitable company has not granted any advances or credits to, or made guarantees on behalf of, directors other than those disclosed in the financial statements. ## **Legal claims** - 14 We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the financial statements. ## **Laws and regulations** - 15 We have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements. ## **Related parties** - 16 Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with legislative and accounting standards requirements. ## **Subsequent events** - 17 All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed. ## **Going concern** - 18 We believe that the charitable company’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charitable company’s needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charitable company’s ability to continue as a going concern need to be made in the financial statements. ## **Grants and donations** - 19 All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income. **Accounting policies** **20** We confirm that these are appropriately adopted and disclosed. ## **Valuation of donated goods** - 21 We confirm that the value attributed to donated goods has been fairly calculated by the Directors/trustees based on anticipated market value of the assets. ## **Going concern** - 22 We believe that the charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity’'s ability to continue as a going concern need to be made in the financial statements. Yours faithfully .............................................................................................................................. Audrey Gordon Signed on behalf of the board of trustees Date: 10/06/2024 Chairman: A Gordon Trustees: SA Gordon, S Morgan, C Walker, S Yearsley, I Pegram, D Kimber, M Reeves, M Gardener, H Jones, S Palmer Registered Office: Sherfield Park Community Centre, Sunwood Drive, Sherfield-on-Loddon, Hook, RG27 0FP Registered in England and Wales Company No: CE009516 Charity No:1170953