Maidenhead Community Centre Trustees’ Annual Re ort p
For the year ended 31 December 2021
Introduction
The charity was formed to benefit the residents of Maidenhead and surrounding communities by maintaining and managing a community centre in Maidenhead to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents; and to promote use of the centre as a community facility and resource in Maidenhead and surrounding communities.
Objectives and activities
Summary of the objectives of the charity (as set out in its constitution):
To further or benefit the residents of Maidenhead and surrounding communities, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
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Summary of the main activities undertaken for the public benefit in relation to these objectives
The charity maintains and manages two community centres in Maidenhead, one formally operated by the RVS, and the other our new home at 4 Marlow Road.
The centre is available for community activities such as dance, yoga, painting, martial arts, religious groups, and a visiting chiropodist. It is also home to a Community Café, targeted at the elderly among others, and it has been used for charity fund-raising events.
The trustees are aware of the Charity Commission’s public benefit guidance. They consider that the provision of the halls, a cafe area with professional kitchen, and other rooms within the building, to local organisations and members of the public, fulfils an important public benefit. The level of fees charged is kept at as reasonable level as possible to provide the maximum community benefit and participation among all sectors of the population, while ensuring the long-term viability of the hall is also considered through adequate expenditure on investment and maintenance.
As the only community centre in central Maidenhead, it offers a unique benefit to the community, and especially those of impaired mobility in the high-density central areas who would struggle to travel to an out-of-town centre.
Achievements and Performance
Summary of the main achievements of the charity during the year
In 2021, our fifth year of operation, we have:
-
Weathered an ongoing drop in income due to Coronavirus.
-
Taken on responsibility for our (considerably better) new building at 4 Marlow Road.
-
Invested heavily in the new facilities, which had significant and expensive issues carried over from the previous management.
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Begun a sustainability program to offset increased energy costs.
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Financial Review
The majority of the charity’s income comes from fees charged to hirers of the facilities. These totalled £26,220 for the year, improving on 2020’s covid-affected total by £14,776. The charity also received donations of £6,937, making its total income for the year £33,157.
The operating expenses were £35,983, being largely utility costs, and a significant investment in repairs and maintenance. There was a surplus for the year of £2,337 which included a bounce back loan received of £7,500. Remaining cash funds of £2,791 were held in the bank account as at 31 December 2021.
Reserves Policy
While the charity is run on a not-for-profit basis, we need to retain some funds in case of a sudden or sustained drop in income, so that we can continue to pay for the utility expenses and general upkeep of the centre. The trustees plan to build up reserves until our total target of £15,000 is met. The reserves policy will be reviewed and updated by the trustees as required, and at least annually. However, for 2021, we were prevented from building up reserves by coronavirus, as well as the greatly increased costs of running and investing in our new building.
All of our current reserves of £2,791 are unrestricted and can be spent at the discretion of the trustees.
Structure, governance and management
The charity was constituted, and registered with the Charity Commission, as a Charitable Incorporated Organisation on 3rd January 2017. It is currently governed by its three founding trustees.
In accordance with the charity’s constitution, the power to appoint new trustees lies with the existing trustees, by means of a resolution passed at a properly convened meeting.
The charity will be seeking new trustees through an open and fair recruitment process. When formally appointed new trustees will be provided with appropriate induction and training for their role.
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Reference and administration details
| Charity name | Maidenhead Community Centre |
|---|---|
| Registered charity number | 1170937 |
| Charity’s operating address | Maidenhead Community Centre |
| 4 Marlow Road, Maidenhead, SL6 1HY | |
| Charity’s registered office | 11 Oldershaw Mews, Maidenhead, SL6 5HB |
Names of the charity trustees who have all served from 3[rd] January 2017 to date: Jack Douglas
Dean Yorke
Simon Chan
Bankers HSBC, 1 Corn Market, High Wycombe HP11 2AY Independent Examiner Alison Julia Gambold , FCCA, CTA, TEP Valley View, Newbury Road, Great Shefford, Hungerford, Berkshire, RG17 7EE
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Full name: Jack Douglas
Date: 8th Sep 2022
https://maidenheadcentre.org.uk 01628 203400
Hire: Book our hall for community classes and activities. Our smaller rooms are ideal for small classes or meetings. Please visit our website for availability and prices.
Donations: Donations are gratefully accepted, either via our website or sent to the registered address above.
Volunteers: We are always looking for new volunteers. Everyone has something to give. Please telephone to discuss the opportunities available.
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Maidenhead Community Centre 1170937
Receipts and payments accounts CC16a
For the period
To
from 1 January 2021 31 December 2021
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 6,937 - - 6,937 2,679
Legacies - - - - -
Rental income 26,220 - - 26,220 11,444
Book sales - - - - 300
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 33,157 14,423
AR) [ 33,157 ]
A2 Asset and investment sales
Bounceback loan received 7,450 - - 7,450
- - - - -
Sub total 7,450 - - 7,450 -
Total receipts 40,607 - - 40,607 14,423
A3 Payments
Repairs and maintenance 14,214 - - 14,214 1,877
Light and heating 14,162 - - 14,162 4,913
Water 1,036 - - 1,036 1,026
Cleaning and consumables 1,373 - - 1,373 1,789
Insurance 864 - - 864 727
Waste disposal 1,118 - - 1,118 678
Advertising and marketing - - - - 2,696
Telephone 1,154 - - 1,154 1,576
Parking 411 - - 411 -
Accountancy and bookkeeping 796 - - 796 789
Legal costs - - - - 1,680
Sundry expenses 855 - - 855 489
Cost of book sales - - 221
Bank charges - - - - 2
Sub total [ 35,983 ] - - 35,983 18,463
A4 Asset and investment
purchases, (see table)
Kitchen equipment - - - - 313
Furniture and fittings 1,400 - - 1,400 -
Computer and other equipment 887 - - 887 212
Sub total [ 2,287 ] - - 2,287 525
Total payments 38,270 - - 38,270 18,988
Net of receipts/(payments) 2,337 - - 2,337 - 4,565
A5 Transfers between funds - - - - -
A6 Cash funds last year end 454 - - 454 5,019
Cash funds this year end 2,791 - - 2,791 454
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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Cash at Bank 2,791 - -
- - -
- - -
Total cash funds 2,791 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Rental income debtors 453 - -
Rental income due for December 2021 3,799 - -
- - -
- - -
- - -
- - -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
B4 Assets retained for the Kitchen equipment General Fund 742 -
charity’s own use Furniture and fittings General Fund 1,869 -
Computer and other equipment General Fund 1,754 -
- -
- -
- -
- -
- -
- -
Fund to which Amount due (optional) When due
Details liability relates (optional)
B5 Liabilities Expenses due for December 2021 General Fund 7,041
Bounce back loan General Fund 7,450
Sale payment received in advance General Fund 20
-
-
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
JACK DOUGLAS 08/09/22
DEAN YORKE 08/09/22
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Maidenhead Communty Centre On accounts for the period ended 31 December 2021 Charity no 1170937 Set out on pages I report to the trustees on my examination of the accounts of the above tharity (he Trusn for the period ended 31 Dernber 2021. Responsibilities and As the chartty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charsties Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnmS and have come across no other matters in connection with the examination to vthich attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dats: 01 ioql Name: ALISON JULIA GAMBOLD Relevant professional qualification{s) or body (if any): FCCA Address: River Thames Accountancy Ltd Valley Wiew, Newbury Road, Great Shefford, Hungerford, Berkshire RG17 7EE Page 5