Charity Registration Number 1170928 SAMARITANS SOUTHAMPTON AND DISTRICT FINANCIAL STATEMENTS AND TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024
SAMARITANS SOUTHAMPTON AND DISTrICT CIO FINANCIAL STATEMENTS & TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Contents Pa Trustees Annual Report 3-13 Independent Auditorfs Report 14 Receipts and Payments Account 15 Statement of Assets and Liabilities 16 Notes to the Financial Statements 17-22
SAMARITANS SOUTHAMPTON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Reference and Administrative Details Legal Status Samaritans Southampton and District is a registered charity with charity registration 1170928. It is a Charitable Incorporated Organisation ICIO) governed by constitution adopted at incorporation on 30th December 2016. Trustees are responsible for all the affairs of the Charity and may for that purpose exercise all the powers of the Charity. Associated names to Samarltans Southampton and District are: The Samaritsns of Southampton The Samaritans Southampton and Distrirt Branch Offlcers and profe55ional advlsers The Trustees Christine Robinson (resigned 26/11123) Ann Bradshaw {appointed 261111231 Karen Oborn (appointed 26111/231 Nichola Kirby (appointed 19/09/22) Peter Bunting (appointed 261111231 John McNeil (appointed 26111/231 Alistair Stokes (appointed 26111/231 Registered Office 11 College Place London Road Southampton S015 2FE
SAMARITANS SOUTHAMPTON AND DISTRicr cio TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Independent Examlner Langdowns DFK Fleming Court Leigh Road Eastleigh S050 9PD Bankers Barclays Bank PIC 54 Lombard Street London EC3P 3AH T5B PO Box 373 Leeds LS14 9GQ
SAMARITANS SOUTHAMPTON AND DISTRicr cio TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Structure Governance and Mana ement The Trustees The Trustees present their report and thefinancial statements of the Charityforthe year ended 31st March 2024. The financial statements have been prepared in accordance with the accounting policies set out within the notes to the accounts. The Trustees continue to be satlsfied that the Charity is delivering an effective and efficient service. It also considers that despite challenges, it is effectively managing its finances to enable the branch to continue its activities during the coming year and that the Charity's assets a adequate to fulfil these obligations. Nature of the governlng document and constltution of the Charity Subject to the provisions of tts constitution, the affairs of the Charity are managed by a Board of Trustees, who meet four times every year as a minimum. The methods adopted for recruitment and appolntment of new trustees Trustees are elected at an Annual General Meeting. The Board of Trustees consists of the following members, in total not numbering more than thirteen.. A maximum of nine elected members, who must be Sarnaritans, but excluding the ex-ofFicio members. bl A maximum of five ex-officio members comprising at least the Director, Secretary, and the Treasurer of the Charity. At the time of writing, we have a vacanry for a Secretary. c) Co-opted mlmbers up to a maximum of one third of the Board of Trustees (excluding co-opted members). Branch Volunteers are invited by the Trustees to nominate individuals to join the board each year prior to the Annual General Meeting.
SAMARITANS SOUTHAMPTON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Selection is on the basis of what the volunteer can contribute based on their own experience both life and professional. All trustees are subject to enhanced DBS (Disclosure and Barring Service) checks and cannot be confirmed in office until this check is complete. Tralnlng All Trustees are trained in-house and are required to complete online Management Training available on Samaritans intranet. Each Trustee receives a copy of the Charity Commission booklet on trusteeship and its responsibilities, thus ensuring that they are aware of the commitment and duties they are undertakin8. Further training of Trustees is on an informal basis and is on-goin8 throughout the tenn of their office. No trustee is paid. The organlsatlon structure of the Charlty and how declslons are made The Charity falls under the umbrella organisation of the Samarltans nationally. The natlonal organisation provides a model constitution, advice and support, which are adapted to meet the needs of the Charity. Relationships between the Charfty and related partles. Includln81ts subsidiarfes Other than the national Samaritans organisation, there are no transactions with any other related parties. The major risks to which the Charity is exposed and reviews and systems to mitigate risks The Trustees identify the major risks to which the Charity is exposed each financial year in particular those related to the operations and finances of the Charity. The Trustees then review any major risks which have been identified and establish systems to mitigate their exposure. A risk register is produced and updated whenever necessary.
SAMARITANS SOUTHAMPTON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Ob-ectives Public Benefit and Activities The objectlves of the Charity are set out in its governing document. In summary, the Charlty's objectives are: a) To enable persons in Southampton and surrounding area who are experiencing feelings of distress and despair. including those who may be at risk of suicide to receive confidential emotional support at any time of the day or night in order to improve their emotional health and to reduce the incidence of suicide. b) To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health. c) To collaborate with and support Samaritans Central Charty and its affiliated branches in fulfilling these objectives. The CharWs alms. Includlng the changes or differences It seeks to make through Its actlvltles, are to: a) Support the Samarltans Central Charity mission that fewer people die by suicide. b) Contribute to the national effort by making sure there is Someone there for anyone that needs someone. c) Give people ways to cope and the 5ki115 to be there for others. d) Campaign to make suicide prevention a local priority. el Work as pa of a regional team to contribute to confidential emotional sUPPOrt 24 hours eac and vrfery day by telephone, face-to-face and email contart, both from our centre in Southampton, and outside our centre as part of our Outreach programme in schools and workpla5 Within the Southampton area.
SAMARITANS SoUTHAMSON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The Charlty's maln objectives for the perlod were: To provlde emotlonal support to all who contacted us, 24 hours a day, 365 days a year, and to ensure that sufficienttrained volunteers are available to be part of a regional rota achieving these objectives. Achieved predominately via telephone, this objective is also through email and face-to face contact nationally. However, face-to-face contact and email support is no longer provided In Southampton. The Charity's strategies for achievlng its stated oblertlves are to: al Generate enough funds for the day-to-day operation of the Charity and to maintain its property in the centre of Southampton, providing the base for our administration and fundraising, and generating income from a part of the building that is not Used directly for charitable work. bl Recruit and train sufficient volunteers to provide the constant support required by the Charity's main objective. cl Publicise the Charity to raise awareness of the work it does. Detalls of slgnlficant activitses (induding its main programmesi projects or services provided) that contribute to the achievement of the ststed objectives: Samaritan& Southampton and District's most signrficant activity was responding to telephone contacts. The email service was withdrawn in December 2022 and centralised into a quality hub under Samaritans central charity (2194321 but work is now underway to modifythe servid so that those branches who wish to respond to emails can again do so. TheTrustees are con5iderin8 this option and a decision will be made by 30 September 2024. In addition, the Charity has been involved in various events to promote the work of the Samaritans and provide emotional resilience workshops. In the coming year we will resume our Outreach work with schools in the area following the dedicated training some of our Listeners have undertaken this year.
SAMARITANS 50UTHAMPTON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The contribution of volunteers The CharFty relies wholly on the services of volunteers in fundraising, administration of the Charity, and providing callersupportwhich isthe main objective of the Samaritan5. There is one paid member of Staff: a cleaner who is employed for six hours a week. Achievements and Performance A review of charltable artivltles undertaken by the Charlty The period under review was another busy one for the Southampton and Distritt branch of Samaritans. April 2023 - March 2024 No. of active listening volunteers No. of inbound calls No. of outbound calls 75 {as at 31 March 2024} 15,418 {4.376 hours on the phone) 165127 hours on phone) During the past period we have continued to communicate the work of Samaritans to our community by distributing information and being involved with other relevant organisations in person and via online platforms. Fundraisln8 actlvltles We continued to ensure that funds were sufficient to provide for our needs by aiming to always have at least six months fundin8 available to pay for our day-tovday expenditure. We receive no allotted funding directly; therefore, we raise all our funds through a number of lundraisin8 activities, in addition to renting out the front of our building to a marketing company. We are always heartened by our contacts with the public and appreciate the comments received, especially the many words of encouragement and thanks for the supptrt offered by Samaritans. We wish to record oursincerethankstothe individualsand organisations who havegiven donations both during the period under review and in the past.
SAMARtrANS SOUTHAMvfoN AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Recruitment needs update wfth latest data We continued to recruit new volunteers during the year and returned to in-per50n training for our new recruits with online modules being completed between classroom sessions. We currently have a number of potential volunteers from the Southampton area who would liketo become involved in the Charity.The number of recruiters, trainers and mentors available from our internal listening volunteers determines our capacity, and whilst we aim to onboard approximatelythirty-six new volunteers per year, we were only able to run two sessions during the year rather than our usual three. Training including mandatory It's vital for all volunteers to continue to develop their skills and keep up to date with any changes to Samaritans policies. This continuous development is achieved via online self- learning together with remote and in branch trainin8 sessions. Promotlng our work wlthln the local communlty We continue to influence local policy concerning suicide prevention, via the Southampton Suicide Prevention forum, which meets six times per year. We have worked during the year to re-establish and strengthen our Schools and Outreach team.
SAMARrrANS SOUTHAMPTON AND DISTRICT CIO TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Fartors relevant to the achlevement of the Charity's objertives The Charity is totally dependent on the services of volunteers. The core aim of all listening volunteers is to support our callers but many other tasks including, but not limited to, recruitment, trainin& volunteer support, administration, outreach, bullding management, IT support, health and safety need to be undertaken and this Is completed in house by our volunteers. The Director ordS her sincere appreciation for the extraordinary service and work provided by the volunteers. Financial Review Pollcy on reserves The Trustees aim to maintain at least six months of cash funds available at any one time to provide funding for the maintenance of the property. At the balance sheet date, free reserves were £67,376 (2023 £85,990) Prlnclpal fundlng sources and how expendlture In the perlod under revlew has supported the key objertives of the Charitv The principal funding sources are donated income and rental income. This funding is applied to support all objects of the Charity. Availability and adequacy of assets of eath of the funds The Trustees are satisfied that the Charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund but are now actively looking at opportunities to strengthen the position going forward.
SAMARITANS SOUThAMvfoN AND DISTRicr cio TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Transactions and financial position The financial statements are set out on the following pages. As stated in the introduction to this report, the Trustees consider the financial position by the Charity during the period to have been satisfactory. The receipts and payments analysis shows a deficit for the period of £19,57412023 surplus £21,318) with the total bank balances at the period end of £68,45612023: £88,030). During the year significant funds were required to replace the boiler and update the security on the fire doors. Insurance costs also appear higher than expected as the premium for the subsequent year of £1,971 was paid before the end of this year. We have also seen the impact of the high cost of utilities. Donations and income from fundraising were lower than in 2022 where we benefitted from a signÉficant legacy. The trustees are actively exploring potential sources of grants and initial results are encouraging. Thanks are glven to swr for a grant of £2,450 which was designated for recruitment and outreach artivity. A full breakdown of income and expenditure is reflected within the financial statements which are included separately within this annual report. Plans for future yriods The aim of thecharity isto ensure that the Southampton and District branch of Samaritans is abSe to continue to provide the serdice to callers in future perlods. We are workingto be more available at timesof greatest need and to be visible and active within the local communityi 5UPPQrting Samaritans strategy. Additionalty, we aim to continue to offer all volunteers a supportive and positive experience, to involveas many volunteers as possible in roles throughout the branch and to ensure and embed good governance. Pag, 112
SAMARITANS soimiAMPTON AND DISTRicr cio TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Res nsibilities of Trustees The Trustees are responsible for the preparing of the Annual Report and the Financial Statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity forthat period. In preparing these financial statements, the Trustees are required to- select suitable accounting policies and then apply them consistently observe the rnethods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent state whether applicable UK Accountin8 Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time, the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 along with the applicabSe regulations and the provisions of the Charity Commission Scheme. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trlstees and 5i8ned on their behalf by: Nichola Kirby Chair of Trustees and Branch Director Date: l August 2024
SAMARITANS SOUTHAMPTON AND DISTrICt CIO INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2024 I report to the trustees on my examination of the accounts of the Samaritans Southampton and District CIO (the Charity) forthe year ended 31 March 2024. Responslbllltles and basls of report As the charity trustees of the Charityi you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charities Act 2011 {'the Ad). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Commission under section 145151{b) of the Act. Independent examinerfs ststement I have completed my examination. I conflnn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respert of the Trust as requlred by section 130 of the Act; or 2. the accounts do not accord wlth those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Signed: Name: Mrs Lucy A Parry ACA Address: Langdowns DFK, Fleming Court, Leigh Road, Eastleigh. Southampton S050 9PD Date: Pag
SAMARITANS SOUTHAMPTON AND DISTRICT CIO FINANCIAL STATEMENTS Receipts and Payments Account Year Ended 31 Marth 2024 Totsl Funds Year EfidlTrg 31 Marth 2024 Total Funds Year Ending 31 Mah 2023 Vn¥e#rkted Funds Funds Recdpts Donations Grants received Investment Income Other tradin8 artivities Totsl 5,594 5,594 2,450 15,689 249 37,962 2,450 15.689 249 14,431 3,355 2,450 Payments Premlses expendlture Operational expenses staff Costs Sundry expenses Totsl 22,224 13,470 23,904 14,070 12,580 12,690 7,799 1.361 7.8,9 io 1,512 170 2,450 1,682 N•t Id•fldtl15wpIu5 119,5741 119,5741 21,318 Cash funds last year Cash funds thls year 88,030 68.456 88,030 68,456 66,712 P a 8 2 1
SAMARITANS SOUTHAMPTON AND DISTRicr cio FINANCIAL STATEMENTS Statement of Assets & Liabilities as at 31 MARCH 2024 Total Funds Year Endlnl 31 March 2024 Total Funds Year Endin8 31 March 2023 Note Cash fiJnd5 and In hand Prppald Insurance Asset retained for Charity Use Unrestritted funds 68,456 87,010 12 Designated funds 410,( 475,000 13 UnrestrSrted funds 1,080 1,020 Signed on behalf of the Trustees: Karen Oborn Treasurer and Trustee Date: 26th July 2024 The notes on pa8es 17 to 22 form part of these financial statements
SAMARITANS SOUTHAMPTON AND DISTRicr cio NOTES FORMING PART OF THE FINANCIALACCOUNTS YEAR ENDED 31 MARCH 2024 l. Accountin Policies a) Basis for accounts preparation The financial statements have been prepared using the receipts and payments basls In accordance with applicable United Kingdom Accounting Standards, the Charities Art 2011 and the Charities Statement of Recommended Practice {FRS 102 2015) based thereon. The Trustees consider that there are no material uncertaintie5 about the charity'5 ability to continue as a going concern. The charity is a Public Benefit entity. b} Income from donations Incorne from donations is included in income when it is receivable except as follows: (i) When donors specify that donatlons given to the charity must be used in future accounting periods: lill When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the preconditions have been met. Legacles Income froin legacies is recognised when the charity is legally entitled to the legacy and the amount can be quantified with reasonable accuracy. Entitlement is regarded as the earlier of the chary being notrfied of an impending distribution or the legacy being received. Intangible Income There was no intangible income during the year other than the goodwill and services of volunteers.
SAMARITANS SOLrtHAMPTON AND DISTRIC[ CIO NOTES FORMING PART OF THE FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2024 Continued c) Expendlture Expenditure is accounted for on a cost basis and has been classified under headings that aggregate all costs related to the category. Expenditure includes attributable VAT which cannot be recovered. Charltable Actlvltles Expenditure consists of those costs incurred by the charity in the delivery of its activities and service for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Publlc5ty Publicity costs itemised within the accounts are not for raising funds, but to raise awareness of our availability to those in distress and for recruitin8 Potential volunteers. Governance Costs Expenditure includes those costs associated with meeting the constitutional and statutory requirements of the charity. d) Assets Tangible Fixed Assets Expenditure on tan £2,500. ible assets will be capitalised should the cost of any item exceed Depreclation Policy Fixed assets held for use by the charity will be depreciated at annual rates calculated to spread the cost (less anticipated residual value) over their experted life.
SAMARITANS SOUTHAMvfoN AND DISTRICT CIO NOTES FORMING PART OF THE FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2024 Continued e) Funds Unrestricted funds Unrestricted Funds can be used in accordance with the charitable objects at the discretion of the Trustees. Designated funds Designated Funds are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects. Restrlrted funds Restricted Funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets these criteria is charged to the fund.
SAMARITANS SOUTHAMvfoN AND DISTRICT CIO NOTES FORMING PART OF THE FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2024 Continued T4)tal Funds unlestrk Restrkted Year Endlni Fur#ts Funds 31 Marth Tot81 Funds Year Ending 31 March 2023 Donatlons. General Bequests & Legacies Donatlons from Indlviduals Donatlons from business 30,883 3.529 3,550 3,240 2,354 5.594 3,240 2,354 5,594 Grants Granis recelved 2,450 2,450 Income from Investrmnts Rent received Bank interest received IS,625 15,625 14,4 31 15,689 In¢ome from other tradln8 artl¥ltl•s m1scellane0 fundralslng actlvltles Less fundralsln8 expenses 428 11791 249 428 11791 3,800 14451 TOTAL RECEIPTS 21.532 2,450 23,982 55,748 Pag, I zo
SAMARITANS soufHAMPTON AND DISTRicr cio NOTES FORMING PART OF THE FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2024 Continued Totsl Funds unY*strltt Résiritted Year EndlTr8 nds 31 March Totsl Fvnds Year Ending 31 March 2023 Premlses expendlture Rates & water Heating & lightin8 nsurances Caretaknng and deanlng Repalrs & maintenance- equipment Repalrs & maintenance- propertv Equipment purchases 2,392 7,896 3.413 822 225 7,220 256 22,224 270 890 2,662 8.786 3,793 912 225 7.220 3t 2,956 3,985 1,756 1,561 104 1,733 485 12,580 Opwatlonal expenses Volunteers, expenses Travel expenses Statlonery & postages Prlnting & photocopyin8 Computer & technol¢¥y expenses Telephone & communlcations NBC- ntral Samaritans Branch Meetln8S Accountancy Consultancy & Professlonal Fees 194 I,iio 166 87 1,115 3,575 3,573 1.750 1,708 345 3(X) 1,688 297 245 997 2,906 5,127 1.371 1,258 297 245 997 2.E116 5.127 1.371 1,258 13,997 Publlclty expenses Publicity and outreach Governance costs Trustees meetSn8 expenses Fees paid 36 35 71 36 35 71 35 32 67 10 Staff Costs Salarles 7,799 11 Sundry expenses Staff trainlng Subsistence Health & Safety 33 33 728 921 1.682 272 831 1,512 402 1.361 170 TOTAL PAYMEp¥rs 41,1( 2,450 43,556 34,430
SAMARITANS SOUTHAMPTON AND DISTRICT CIO NOTES FORMING PART OF THE FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2024 Continued 12. Assets retained for Chari use The fixed asset retained for Charity use is the freehold house at 11 College Place, purchased on 16th May 2003. The premtses are held primarily for charitable purposes, although these premises are part let to raise additional funds. The property was valued on 18 July 2024 with a Market Value as it currently stands with the current tenant in situ at £410,000. Thevaluation was prepared by Savills IUKI Limited of Mountbatten House, l Grosvenor Square Southampton, S015 28Z as an "external valuer" in accordance with the RICS Valuation-Global Standards (incorporating the IVSC International Valuation Standards) effective from 31 January 2022 together, where applicable, with the UK National Supplement effective 14 January 2019, together the "Red Book". As per UK VPGA 8, the Valuation is also pursuant to Sections 117 - 121 of the Charities Act 2011 and the Charities (Qualified Surveyors Report) Regulations ISI 199212980). At the date of revaluation, the freehold property investment carried a historical cost of £539,373. The Trustees are currently looking at available options to ensure the propertv Is used in the most effective way to achieve our charitable objectives. 13. Liabilities Total Funds Year EndknB 31 March 2024 Total Funds Year Ending 31 March 2023 Unrestrkted Funds Funds Other creditors Accountancy fees 1.020 P3ge 122