Financial Statements and Trustees Annual Report Year ended 31 March 2021
Charity Registration Number 1170928
Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
2
Contents
| Trustees Annual Report | 3 |
|---|---|
| Reference and administratve details | 3 |
| Structure, governance and management | 4 |
| Objectves, public beneft and actvites | 5 |
| Achievements and performance | 6 |
| Financial review | 7 |
| Responsibilites of trustees | 8 |
| Independent Examiner’s Report | 9 |
| Respectve responsibilites of the trustees and the examiner | 9 |
| Basis of independent examiner’s report | 9 |
| Independent examiner’s statement | 9 |
| Financial Statements | 10 |
| Statement of fnancial actvites | 10 |
| Balance sheet | 12 |
| Notes to the fnancial statements | 13 |
3 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Trustees Annual Report
Reference and administrative details
Legal status
Samaritans Southampton and District is a registered charity with charity registration 1170928. It is a Charitable Incorporated Organisation (CIO) governed by constitution adopted at incorporation on 30th December 2016.
Trustees are responsible for all the affairs of the Charity and may for that purpose exercise all the powers of the Charity.
Associated names to Samaritans Southampton and District are:
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[The Samaritans of Southampton]
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[The Samaritans Southampton and District Branch]
Officers and professional advisers
The Trustees
Registered Office 11 College Place London Road Southampton SO15 2FE
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[Ms Wendy Birdsey]
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[Mr Gerard Donnelly]
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[Mr Peter Bunting]
Independent Examiner
Martin Young Accountants 90 Sherbourne Drive Salisbury Wiltshire SP4 6GA
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[Ms Julie Smith (appointed 23/09/2020)]
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[Mr Robert Douglas (appointed 28/11/2020)]
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[Ms Liz Stone (appointed 28/11/2020, resigned 19/3/21) ]
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[Mr Gordon Watson (resigned 23/09/2020) ]
Bankers
Barclays Bank Plc 54 Lombard Street London EC3P 3AH
- [Ms Gillian Baston (resigned 23/09/2020)]
4 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Structure, governance and management
The trustees
The trustees (listed on page 3) present their report and the financial statements of the charity for the year ended 31st March 2021. The financial statements have been prepared in accordance with the accounting policies set out within the notes to the accounts.
The board of trustees continue to be satisfied that the charity is continuing to deliver an effective and efficient service. It also considers that despite challenges, it is continuing to effectively manage its finances to enable the branch to continue its activities during the coming year and that the Charity’s assets are adequate to fulfil these obligations.
Nature of the governing document and constitution of the charity
Subject to the provisions of its constitution, the affairs of the charity are managed by a Branch Leadership team, which meets eight times every year as a minimum.
The methods adopted for recruitment and appointment of new trustees
The Committee are elected at an Annual General Meeting and consists of the following members:
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a. A maximum of nine elected members, who must be Samaritans, but excluding the ex-officio members
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b. A maximum of five ex-officio members comprising at least the Director, Secretary, and the Treasurer of the charity.
c. Co-opted members up to a maximum of one third of the Committee (excluding co-opted members)
Induction
The Samaritan volunteers (listening and support) are invited by the committee to become trustees as vacancies occur on completion of the term of office by existing trustees. Selection is on the basis of what the volunteer can contribute based on their own experience both life and professional. All trustees are subject to DBS (Disclosure and Barring Service) checks and cannot be confirmed in office until this check is complete.
Training
All trustees are trained in-house and expected to go on Samaritans intranet and follow the online Management Training available there. Each trustee receives a copy of the Charity Commission booklet on trusteeship and its responsibilities, so that they are aware of the commitment and duties they are undertaking. Further training of trustees is on an informal basis and is on-going throughout the term of their office. No trustee is paid.
Meetings
The trustee committee meets regularly at least four times a year.
The organisation structure of the charity and how decisions are made
The charity falls under the umbrella organisation of the Samaritans nationally. The national organisation provides a model constitution, advice and support, which are adopted to meet the needs of the branch.
Relationships between the charity and related parties, including its subsidiaries Other than the national Samaritans organisation there are no transactions with any other related parties.
The major risks to which the charity is exposed and reviews and systems to mitigate risks
The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating its strategic plan; in particular, those related to the operations and finances of the charity. The trustees then review any major risks which have been identified and establish systems to mitigate their exposure. A risk register is produced and updated whenever necessary.
Relationships with other groups, charities and individuals
Volunteers are entitled to claim expenses incurred on charity work. Many of the volunteers not only give their time and services free, but also donate their expenses received to which they are entitled, back to the charity.
5 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Objectives, public benefit and activities
A summary of the objectives of the charity as set out in its governing document
To summarise:
The charity’s objectives are:
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[To enable persons in Southampton and surrounding area as ] well as elsewhere who are experiencing feelings of distress and despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and to reduce the incidence of suicide.
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[To promote a better understanding in society of suicide, suicidal ] behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health.
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[To collaborate with and support Samaritans Central charity and its ] affiliated branches in fulfilling these objectives..
The charity’s aims , including the changes or differences it seeks to make through its activities, are:
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[To support the Samaritans Central Charity mission that fewer ] people die by suicide.
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[Contribute to the national effort by making sure there is someone ] there for anyone that needs someone.
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[Giving people ways to cope and the skills to be there for others.]
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[Campaign to make suicide prevention a local priority.]
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[To work as part of a regional team to contribute to confidential ] emotional support 24 hours each and every day by telephone, face-to-face and email contact, both from our Centre in
Southampton, and outside our Centre as part of our Outreach programme in schools and workplaces within the Southampton area.
The charity’s main objectives for the period were:
To provide emotional support to all who contacted us, 24 hours a day, 365 days a year, and to ensure that sufficient trained volunteers are available to be part of a regional rota achieving these objectives. Mostly this is by telephone, but is also through email and face-toface contact. However, face-to-face contact has been suspended since March 2020.
The charity’s strategies for achieving its stated objectives are:
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a. Generate enough funds for the day-to-day operation of the charity and to maintain its property in the centre of Southampton, which provides a face-to-face contact centre and the base for our administration and fundraising, as well as providing income from a part of the building that is not used directly for charitable work.
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b. Recruit and train sufficient volunteers to provide the constant support required by the charity’s main objective.
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c. Publicise the charity to raise awareness of the work it does.
Details of significant activities (including its main programmes, projects or services provided) that contribute to the achievement of the stated objectives:
Samaritans Southampton and District’s most significant activity was responding to telephone contacts and email contacts. In addition, the Branch has conducted various online events to promote the work of the charity and provide emotional resilience workshops.
The contribution of volunteers
The Charity relies wholly on the services of volunteers in fundraising, administration of the charity, and providing caller support which is the main objective of the Samaritans. There is only one paid member of staff: a cleaner who is employed for six hours a week.
6 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Achievements and performance
A review of charitable activities undertaken by the charity
found ways of carrying out fundraising, such as running 10K in their garden or during permitted exercise sessions. We also benefitted from virtual events, which is testament to the creativity that surfaced in those challenging times. This helped prevent a huge drop in our fundraising income. We are so grateful that it was only 27% lower than the previous year.
The period under review was another busy one for the Southampton and District branch of Samaritans. During the past period we have increased our activities to communicate the work of Samaritans to our community by distributing information and giving personal talks to a variety of groups and organisations, including schools, colleges and workplaces, mainly via online platforms.
We are always heartened by our contacts with the public and appreciate the comments received, especially the many words of encouragement and thanks for the support offered by Samaritans. We wish to record our sincere thanks to numerous local businesses, including some local churches, clubs and organisations, who have given donations both during the period under review and in the past. As restrictions are easing, many of these supporters will hopefully be able to reinstate their fundraising activities.
Fundraising activities
Like all charities, the beginning of April 2020 was a major concern as the pandemic lockdowns brought a halt to traditional fundraising activities. Events were cancelled or postponed. Our annual quiz had to be cancelled and street collections suspended. Thankfully, many supporters
A significant donation of £25,000 was received from local government to support us through the Covid-19 pandemic. We were also involved in a joint outreach venture with two neighbouring branches to support men aged between 35–55 years old. This work touched around 400 people and we shared a grant donated by Southampton City Council (just over £2,000 for Southampton).
Factors relevant to the achievement of the charity’s objectives
The charity is totally dependent on the services of volunteers. The director records his sincere appreciation for the extraordinary service and work provided by the volunteers.
Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
7
Financial review
Policy on reserves
The trustees try to maintain at least six months of cash funds available at any one time to provide funding for the maintenance of the property. At the balance sheet date, free reserves were £62,072 (2020 £32,276)
Principle funding sources and how expenditure in the period under review has supported the key objectives of the charity
The principal funding sources are donated income and rental income. This funding is applied to support all objects of the charity
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity’s assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
Transactions and financial position
The financial statements are set out on the following pages. As stated in the introduction to this report, the trustees consider the financial position by the charity during the period to have been satisfactory.
The receipts and payments analysis shows an excess of receipts over payments for the period of £29,796 (2020 net income of £1,324) with the total bank balances at the period end of £62,072 (2020 £32,276).
The total expenditure is spent on direct charitable purposes and support and a full breakdown of income and expenditure is reflected within the Statements of Financial Activities (SOFA) which are included separately within this annual report.
Plans for future periods
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[Be more available at times of greatest need]
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[Be visible and active within the local community]
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[Continue to offer all volunteers a supportive and positive experience]
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[Involve as many volunteers as possible in roles throughout the ] branch
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[Ensure and embed good governance]
Approved by the trustees on 23rd November 2021
Signed on their behalf by Gerard Donnelly
Chair of trustees and Branch Director
8 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Responsibilities of trustees
The trustees are responsible for the preparing of the Annual Report and the Financial Statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom generally accepted accounting practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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[select suitable accounting policies and then apply them consistently]
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[observe the methods and principles in the Charities SORP]
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[make judgements and estimates that are reasonable and prudent]
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[state whether applicable UK Accounting Standards have been followed, subject to any ] material departures disclosed and explained in the financial statements, and
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[prepare the financial statements on the going concern basis unless it is inappropriate to ] presume that the charity will continue in business
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 along with the applicable regulations and the provisions of the Charity Commission Scheme. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
By order of the trustees
Julie Smith
Treasurer and trustee 23rd November 2021
9 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Independent Examiner’s Report
I report on the unaudited accounts of the charity for the year ended 31st March 2021 set out on pages 9-15.
Respective responsibilities of the trustees and the examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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[examine the accounts under section145 of the 2011 Act]
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[to follow the procedures laid down in the General Directions given ] by the Charity under section 145(5b) of the 2011 Act: and
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[to state whether particular matters have come to my attention]
and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that in any material respect, the requirements:
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a. to keep accounting records in accordance with section 130 of the 2011 Act; and
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b. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Martin Young
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit
Martin Young & Co Accountants 90 Sherbourne Drive
Salisbury SP4 6GA
Dated 30/09/2021
10 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Financial Statements
Statement of financial activities for year ended 31st March 2021
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Unrestricted|Restricted|Year ended|Year ended|
|Note|funds|funds|31/03/21|31/03/20|
|1 INCOME|£|£|£|£|
|INCOME FROM:|
|Donations|2|8689|-|8689|9454|
|Grants received|3|28609|-|28609|1000|
|37298|-|37298|10454|
|Investment income|4|12003|-|12003|13305|
|Other trading activities (net)|5|5468|-|5468|8676|
|Total Income|54769|-|54769|32435|
|EXPENDITURE ON:|
|Premises expenditure|6|22050|-|22050|26290|
|Operational expenses|7,8,9|2602|-|2602|4576|
|Sundry expenses|10|321|-|321|245|
|Total Expenditure|24973|-|24973|31111|
|Other recognised gains/|
|(losses)|-|-|-|-|
|Net Income/expenditure|29796|-|29796|1324|
|Net movement in funds|29796|-|29796|1324|
|RECONCILIATION OF FUNDS|
|Total Funds Brought Forward|571649|-|571649|570325|
|Total Funds Carried Forward|601445|-|601445|571649|
----- End of picture text -----
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Notes to the financial statements|
|for year ended 31st March 2021|
|Unrestricted|Restricted|Year ended|Year ended|
|funds|funds|31/03/21|31/03/20|
|£|£|£|£|
|2 DONATIONS - GENERAL|
|Bequests and Legacies|1029|-|1029|359|
|Donations from individuals|1946|-|1946|1968|
|Donations from business|5714|-|5714|7127|
|8689|-|8689|9454|
|3 GRANTS|
|Grants received|28609|-|28609|1000|
|4 INCOME FROM INVESTMENTS|
|Rent received|12000|-|12000|13300|
|Bank interest received|3|-|3|5|
|12003|-|12003|13305|
|5 INCOME FROM OTHER TRADING ACTIVITIES|
|Miscellaneous fundraising|
|activities|5556|-|5556|9458|
|Less: fundraising expenses|(88)|-|(88)|(782)|
|5468|-|5468|8676|
|TOTAL INCOME|54769|-|54769|32435|
----- End of picture text -----
11 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Notes to the financial statements for year ended 31st March 2021 continued
| Unrestricted funds |
Restricted funds |
Year ended 31/03/21 |
Year ended 31/03/20 |
|
|---|---|---|---|---|
| £ | £ | £ | £ | |
| 6 PREMISES EXPENDITURE | ||||
| Rates and water | 2248 | - | 2248 | 3975 |
| Heatng and lightng | 3769 | - | 3769 | 4252 |
| Insurances | 1496 | - | 1496 | 1427 |
| Caretaking and cleaning | 3397 | - | 3397 | 2983 |
| Repairs and maintenance - Equipment |
965 | - | 965 | 738 |
| Repairs and maintenance - Property |
9718 | - | 9718 | 11708 |
| Equipment purchases | 457 | - | 457 | 1207 |
| 22050 | - | 22050 | 26290 | |
| 7 OPERATIONAL EXPENSES | ||||
| Volunteers expenses | - | - | 199 | |
| Travel expenses | 9 | - | 9 | 228 |
| Statonery and postages | 125 | - | 125 | 157 |
| Printng and photocopying | 228 | - | 228 | 537 |
| Computer and technology expenses |
229 | - | 229 | 189 |
| Telephone and communicatons |
1979 | - | 1979 | 1423 |
| ch 2021 | |||||
|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Year ended 31/03/21 |
Year ended 31/03/20 |
||
| £ | £ | £ | £ | ||
| 2570 | - | 2570 | 2733 | ||
| 8 PUBLICITY EXPENSES | |||||
| Publicity and outreach | - | - | - | 229 | |
| 9 GOVERNANCE COSTS | |||||
| trustees meetng expenses | - | - | - | - | |
| Bank charges Fees paid |
- 32 32 |
- - - |
- 32 32 |
- 1614 1614 |
|
| 10 SUNDRY EXPENSES | |||||
| Staf training | 7 | - | 7 | - | |
| Subsistence | 314 | - | 314 | 245 | |
| 321 | - | 321 | 245 | ||
| Expenditure on charitable actvites |
24973 | - | 24973 | 31111 |
12 Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
Comparative SOFA for year ended 31st March 2021
| Unrestricted funds |
Restricted funds |
Year ending 31/03/20 |
|
|---|---|---|---|
| INCOME | £ | £ | £ |
| INCOME FROM: | |||
| Donatons | 9454 | - | 9454 |
| Grants received | 1000 | - | 1000 |
| 10454 | - | 10454 | |
| Investment income | 13305 | - | 13305 |
| Other trading actvites (net) | 8676 | - | 8676 |
| Total Income | 32435 | - | 32435 |
| EXPENDITURE ON: | |||
| Premises expenditure | 26290 | - | 26290 |
| Operatonal expenses | 4576 | - | 4576 |
| Sundry expenses | 245 | - | 245 |
| Total Expenditure | 31111 | - | 31111 |
| Other recognised gains/ (losses) - - - |
|||
| Net Income | 1324 | - | 1324 |
| Net movement in funds | 1324 | - | 1324 |
| RECONCILIATION OF FUNDS | |||
| Total Funds Brought Forward 570325 - 570325 |
|||
| Total Funds Carried Forward 571649 - 571649 |
| Details of items in statement of fnancial actvites and balance sheet |
Details of items in statement of fnancial actvites and balance sheet |
Details of items in statement of fnancial actvites and balance sheet |
Details of items in statement of fnancial actvites and balance sheet |
Details of items in statement of fnancial actvites and balance sheet |
|||||
|---|---|---|---|---|---|---|---|---|---|
| Note | Year ended | 31/03/21 | Year ended | 31/03/20 | |||||
| £ | £ | £ | £ | ||||||
| FIXED ASSETS | |||||||||
| TANGIBLE FIXED ASSETS | |||||||||
| Freehold Property | 2 | 539373 | 539373 | ||||||
| 539373 | 539373 | ||||||||
| CURRENT ASSETS | |||||||||
| Cash at bank - current accounts | 57364 | 28792 | |||||||
| Cash at bank - deposit account | 4708 | 3484 | |||||||
| - | 62072 | - | 32276 | ||||||
| Total Net Assets | 601445 | 571649 | |||||||
| FUNDS | |||||||||
| UNRESTRICTED FUNDS | |||||||||
| Designated Funds | 539373 | 539373 | |||||||
| Free Reserves | 62072 | 32276 | |||||||
| RESTRICTED FUNDS | - | - | |||||||
| Total Funds | 601445 | 571649 |
Samaritans Southampton and District Financial Statements and Trustees Annual Report, year ended 31 March 2021
13
Notes to the financial statements year ended 31 March 2021
Accounting policies
a) Basis for accounts preparation
The financial statements have been prepared under the historical cost convention in accordance with applicable Uniked Kingdom Accounting Standards, the Charities Act 2011 and the Charities Statement of Recommended Practice (FRS 102 2015) based thereon.
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
The charity is a Public Benefit entity.
b) Income from donations
Income from donations is included in income when it is receivable except as follows:
i. When donors spcify that donations given to the charity must be used infuture accounting periods:
ii. When donors impose conditions which have to be fulfilled before the charitybecomes entitled to use such income, the income uis deferred until the preconditions have been met.
Legacies
Income from legacies is recognised when the charity is legally entitled to the legacy and the amount can be quantified with reasonable accuracy. Entitlement is regarded as the earlier of the charity being notified of an impending distribution or the legacy being received
Intangible Income
There was no intangible income during the year other than the goodwill and services of volunteers
c) Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure includes attributable VAT which cannot be recovered
Charitable Activities
Expenditure consists of those costs incurred by the charity in the delivery of its activities and service for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Publicity
Publicity costs itemised within the accounts are not for raising funds, but to raise awareness of our availability to those in distress and for recruiting potential volunteers
Governance Costs
Expenditure includes those costs associated with meeting the constitutional and statutory requirements of the charity
d) Assets
Tangible Fixed Assets
Expenditure on tangible assets will be capitalised should the cost of any item exceed £2500
Depreciation Policy
Fixed assets held for use by the charity will be depreciated at annual rates calculated to spread the cost (less anticipated residual value) over is expected life
e) Freehold property
No depreciation has been charged on freehold property as the trustee board considered that the property is maintained to a sufficiently high standard that no diminution in the value has taken place. The trustees consider that that the residual value of the freehold property materially exceeds the book value and an independent valuation will take place to determine its current market value
f) Funds
Unrestricted funds
Can be used in accordance with the charitable objects at the discrretion of the trustees
Designated funds
Are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects
Restricted funds
Can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets these criteria is charged to the fund
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Call free day or night on 116123
Email jo@samaritans.org
Web samaritans.org 11 College Place, London Road, Southampton SO15 2FE
Samatiran sSouthampton and Dcirtsi si ta ChatiraI elbncorporated Orgasinaiton trustees: Ged Donnelly, Ann Bradshaw, Wendy Birdsey, Julie Smith, Robert Douglas regtsieredni Enlgand and Wael11( s70928 .)Our regtsiered ociffol si ecated a11 t Cellog ePlacL ,eondon Road ,Southampton ,Hampsrih eSO1 52FE . Samaritans Southampton & District is a charitable incorporated organisation registered in England and Wales (1170928). Our registered office is located at 11 College Place, London Road, Southampton, Hampshire SO15 2FE.