**From** ## **Trustees' Annual Report for the period** > Period start date **To**[Period end date ] 01 September 2024 31 August 2025 ## Section A Reference and administration details **Charity name** Elham CEP School PTA **Other names charity is known by** **Registered charity number (if any)** 1170927 **Charity's principal address** Elham CEP Primary School, Vicarage Lane, Elham, Canterbury, Kent **Postcode CT4 6TT** ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Rachelle Basford Chair 2 Saira Gendek Treasurer Until 31 March 2025 3 Jessica Woods Treasurer From 1 April 2025 4 Mary Robbins Secretary 5 Hannah Kemsley Secretary - 6 - 7 - 8 - 9 - 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** 1 > March **2012** **TAR** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Foundation CIO - (eg. trust, association, company) Unless prevented from being a trustee under the provisions of 9(2) of the Trustee selection methods constitution, all parents of children attending Elham Church of England (eg. appointed by, elected by) Primary School who request to be a trustee will be appointed. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures - adopted for the induction and training of trustees; - the charity’s organisational - structure and any wider network with which the charity works; - relationship with any related - parties; - trustees’ consideration of - major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The object of the CIO is to advance the education of pupils attending Elham Church of England Primary School by providing and assisting in the provision of facilities or equipment which support the school and advance **Summary of the objects of the** the education of the pupils. **charity set out in its governing document** 2 > March **2012** **TAR** The organisation carries out a range of fundraising activities in order to generate funds to pay for facilities and equipment that support the school and pupils. The vast majority of the fundraising activities have the dual benefit of being fun and beneficial in themselves for pupils and their parents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** PTA events and activities are reliant on volunteers, most of whom are parents of pupils at the school. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers. 3 > March **2012** **TAR** Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** In the year 1st September 2024 to 31st August 2025, Elham School PTA raised funds by holding the following fundraising events: Christmas Fair and raffle Summer fair (Friday fiesta) Ice cream sales School uniform sales Passive fundraising Cake sales Sports day refreshments Our fundraising efforts during 24/25 academic year provided the necessary finances to: Pay for various learning resources and events to enhance education opportunities for the pupils, for example: Coaches for various trips including the Panto, KIC theatre for the whole school, Library books, early years playground refurbishment, SEN support. 4 > March **2012** **TAR** **Section E Financial review** The charity maintains low running costs and aims to retain sufficient **Brief statement of the** funds to support planned activities and future expenditure. The charity **charity’s policy on reserves** will ring-fence certain levels of funding for planned activities but does not keep a specific amount in reserve. **Brief statement of the** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Jessica Woods **Full name(s)** Jessica Woods **Position (eg Secretary, Chair, etc)** Treasurer **Date** 18/05/2026 > March **2012** 5 **TAR** ||
**Charity Name**|
**Charity Name**|
**Charity Name**|**No (if any)**|**CC16a**| |---|---|---|---|---|---| ||**Receipts and payments accounts**||||| ||**For the period**
**from**|Period start date
01/09/2024|**To**|31/08/2025
Period end date|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|| ||**-**
**697**
**1,638**
**926**
**-**
**861**
**-**
**595**
**-**
**-**
**-**
**178**
**886**
**225**
|**-**|**-**|**-**|**-**| |Cake sales & Uniform Sales||**-**|**-**|**697**|**377**| |Christmas Fair||**-**|**-**|**1,638**|**2,020**| |Colour run||**-**|**-**|**-**|**-**| |Disco||**-**|**-**|**-**|**-**| |Donations||**-**|**-**|**926**|**4,647**| |Gift Aid||**-**|**-**|**-**|**73**| |Grants||**-**|**-**|**861**|**2,550**| |Partyhire kit||**-**|**-**|**-**|**5**| |Passive fundraising||**-**|**-**|**595**|**89**| |Quiz||**-**|**-**|**-**|**286**| |Spare change challenge||**-**|**-**|**-**|**250**| |Sponsored bounce||||**-**|**1,123**| |Sports day||**-**|**-**|**178**|**122**| |Summer Fair||**-**|**-**|**886**|**3,819**| |Uniform sales||**-**|**-**|**-**|**-**| |Leavers Party
||**-**|**-**|**225**|**-**| |~~**_Sub total(Gross income for_**~~
**_AR)_**|
**6,006**|**-**|**-**|**6,006**|**15,361**| ||**-**
**-**||||| |~~**A2 Asset and investment sales,**~~
**(see table).**|||||| |||**-**|**-**|**-**|| |||**-**|**-**|**-**|**-**| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_ **
**A3 Payments**|||||| ||**6,006**|**-**|**-**|**6,006**|**15,361**| ||||||| |
Fundraisingexpenses|**294**
**182**
**13**
**5,749**
**-**
**-**|**-**|**-**|**294**|**2,134**| |Committee expenses||**-**|**-**|**182**|**156**| |bank charges||**-**|**-**|**13**|**40**| |Schoolpurchases inc workshops||||**5,749**|**12,450**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**-**|**-**| |**_Sub total_ **|**6,237**|**-**|**-**|**6,237**|**14,780**| ||||||| |**A4 Asset and investment**
~~**purchases (see table)**~~|**-**
**-**||||| |~~**,**~~||**-**|**-**|**-**|| |||**-**|**-**|**-**|| |**_Sub total_ **|**-**|**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||**6,237**|**-**|**-**|**6,237**|**14,780**| ||||||| ||**- 231**|**-**|
**-**|
**- 231**|**581**| ||**-**
**-**|**-**|**-**|**-**|**-**| |||**-**|**-**|**-**|**-**| ||**- 231**|**-**|
**-**|**- 231**|**581**| ` CCXX R1 accounts (SS) 18/05/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**_Total cash funds_**
Signature
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Petty Cash
Bank Balance
Jessica Woods
_2024/25 figures updated to reconcile_
~~_with submitted Charity Commission_~~
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**5,041**|**-**|**-**| |||**721**|**-**|**-**| |||**-**|**-**|**-**| |||**5,762**|**-**|**-**| |||Agreement Error
**Unrestricted**
**funds**
**to nearest £**|OK|OK| ||||**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| |||||| |||||Date of
approval| |||Jessica Woods||18/05/2026| |||||| CCXX R2 accounts (SS) 18/05/2026 2