Charity Registration Number: 1170915
Parkview Chapel, Botesdale
Receipts & Payments Account
Statement of Assets & Liabilities
For the period to 31 December 2023
Parkview Chapel, Botesdale
Index
Page 1: Legal & Administrative Details
Pages 2 to 5: Trustees Report
Page 6: Independent Examiner’s Report Page 7: Receipts and Payments Account Page 8: Statement of Assets & Liabilities Pages 9 to 11: Notes to the Accounts
Parkview Chapel, Botesdale
Legal & Administrative Details
Governing document:
Constitution dated 23 December 2016
Charity Registration Number
1170915
Trustees and Members
Mark Wallace (Chairman) Hendrik du Toit Matt Levett David Miles Ella Miles Philip Miles Matt Warnock Emma Denton (appointed 18 May 2023) Sarah Jane Harknett (appointed 18 May 2023)
Congregational leadership team
Kevin Gladwell Amanda Kirk Andrew Kirk Philip Miles Sarah Partridge
Address
The Street, Botesdale, Diss, Norfolk. IP22 1BX
Bankers
Cooperative Bank
Independent Examiner
Sarah Place Accountants Ltd, Unit 4B, Boldero Road, Bury St Edmunds, IP32 7BS
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Parkview Chapel, Botesdale
Trustees Report for the year ended 31 December 2023
The Trustees submit their annual report and financial statements for the year ended 31 December 2023.
Objects:
The objects of the Charity for the public benefit, as per the constitution, are to advance the Christian faith in Botesdale, nearby villages and in such other parts of the United Kingdom or the world as the Charity Trustees may from time to time think fit.
This can be summarised as:
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Providing a safe space for people to explore Bible’s message of God’s salvation through Jesus Christ.
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Encouraging those who respond to this message to grow as disciples.
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Providing support for those locally who are facing particular challenges in their lives.
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Encouraging each other to pray and worship both individually and together.
Structure, Governance and Management
The Charity is ultimately run by the Trustees. The Trustees have the authority to exercise their powers to further the objects of the Charity. The Trustees meet at least once a year but delegate the day-to-day decision making on the running of the Church to the Congregational Leadership Team, one of whom is also a Trustee. The Leadership Team meets monthly to consider the management and pastoral needs of the fellowship.
The Charity is established in the name of ‘Parkview Chapel, Botesdale (Reg.Charity No. 1170915) as a ‘Charitable Incorporated Organisation’.
The church: its aims and objectives:
Whilst Parkview Chapel describes a building, the essence of our church life is about ordinary people whose lives have been changed by Jesus Christ, the Son of God and who seek to live according to our understanding of the principles laid down in the New Testament for Christian living. We welcome opportunities to join with other Christians who share this same vision.
Parkview Chapel is a member of the ‘Evangelical Alliance’, ‘Rural Ministries’ and ‘Partnership’; organisations that links together a number of churches that are similar in nature to us.
The year: its objectives and achievements:
During the year ended 31 December 2023 the church sought to fulfil its objectives in the following ways, having had regard to the guidance given by the Commission on public benefit, and in particular, the specific guidance on charities for the advancement of religion. Below is a summary of how we achieved this in the past year.
Regular programme
- As reported in previous years’ trustees’ report, we have a regular programme of services and other events, with some occurring weekly, some monthly and some annually. The aim of our services and worship is to help those attending put faith into practise through prayer, scripture, music and communion.
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Parkview Chapel, Botesdale
Trustees Report for the year ended 31 December 2023
Regular programme (continued)
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During our Sunday morning services during January we looked at some ‘Major lessons from the Minor Prophets; in February and into March we worked through material under the title of ‘ The Prayer Course ’ based on a book by Pete Grieg. After Easter, the book of Ezekiel , then ’
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onto ‘ Your Life is not about you . In the Autumn we worked through studies in the books of Luke before looking at ‘Songs of Christmas’. Each week the message delivered on Sunday was linked to the material that we used in our mid week LIFE groups’.
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A ‘ Hope Explored’ course was run over 3 weeks in the spring giving those attending opportunity to consider the claims of the Christian faith.
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A baptism took place in the sea at Sizewell at the end of the church weekend at Sizewell Hall, the person concerned this was an outward demonstration of their Christian faith.
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Each Sunday evening a small group of young people meet for PYP with a varied programme of activities, from reflections on how the message of the Bible impacts lives to a variety of social events.
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The numbers of children and young people attending clubs on Friday evening increased as the year went on. A number of new games were sourced to provide a greater variety of activities. Following an application to the local parish councils we received £500 from both Botesdale and Rickinghall from their CIL funds as support for the ongoing work with the local youth.
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Each week, Kevin Gladwell, our Church and Community Pastor, visits the local primary school and takes an assembly
Building Relationships
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Since we believe that at the core of our faith is relationship, both heavenward to our heavenly Father and then with those around and both through our regular events and special occasions, we work to bring that about, notably through:
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‘Coffee on a Sunday’, ‘Coffee on the Corner’, as in previous years,
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Quiz night – In April teams gathered for quiz nights which were well attended.
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‘Comedy and Carols’ evening with a Christian comedian, Paul Kerensa. All tickets for this were sold.
Serving our community
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An increasing number of groups hire areas of the building to run their events and we are pleased to make it available to them in exchange for an appropriate donation.
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On Fridays during January and February volunteers from the 3 churches that serve these villages ran a Soup Group, a warm space and company during a period of rapidly rising costs for households. This was well received.
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The Mobile Post Office van has continued to use the chapel car park for what became a weekly visit
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Parkview Chapel, Botesdale
Trustees Report for the year ended 31 December 2023
Trustees
The Trustees met twice during the year, May and November, and were kept informed by circulation of the minutes of the monthly leadership team meetings in the intervening months.
Their continuing support and guidance are greatly valued by the congregational leadership team.
During the year two new trustees were appointed and on appointment was issued with a copy of the Charity’s constitution, the Charity Commission guidance – ‘ The essential trustee’ and the Trustees’ Report and Accounts for 2022
Leadership
The congregational leadership team meets monthly to consider matters relating to the life of the church. Each month financial updates are circulated so that finances can be monitored.
During the year 2 sub-groups of the team met, one to consider finance matters and the other safeguarding.
A rotating programme of reviewing key policies on an annual basis was instigated; by the end of the year this had been completed for GDPR and Safeguarding; the review of the Health and Safety policy was close to finalisation.
Beyond our villages
Contributions continue to be collected for the Waveney Foodbank and delivered to their premises. Gifts were passed to a number of bodies whose work has similar aims to Parkview Chapel, and details of these gifts can be found in Note 3 to the accounts on page 11
Premises
Six replacement LED lights were installed to replace the previous fluorescent lights. These will be more energy efficient and thereby reduce electricity consumption.
Four UPVC replacement windows have been installed during the year by skilled volunteers who willingly give of their time and skills to serve our community.
Volunteers
Although we have two paid employees, one full time and one part time, much of the work of the Charity is undergirded by generous giving of their time by many volunteers.
Health and Safety
Our safeguarding lead and her deputy have worked this year to continue to update DBS checks on trustees and volunteers as necessary and are looking to further review the safeguarding policy in the light of updated guidance.
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Parkview Chapel, Botesdale
Trustees Report for the year ended 31 December 2023
Public Benefit
The Trustees have taken account of the Charity Commission's guidance on Public Benefit where appropriate when exercising their powers and duties, planning and reviewing the aims, objectives and activities of Parkview Chapel. Throughout this report, Parkview Chapel has sought to demonstrate the ways that it delivers benefit to the public —whether they are members of our congregation, another church or have no church /religious affiliation.
Statement of Trustees Responsibilities
Charity law requires us as trustees to prepare financial statements for each accounting year which record the receipts and payments of the Charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the Charity and to take reasonable steps to prevent fraud or any other irregularities.
Serious Incidents
We are thankful to report that there were no serious incidents to be reported during 2023.
Financial Review
Church receipts into the Unrestricted Fund for the period came to £48,825. Much of this is given in a way that makes use of the government Gift Aid scheme to reclaim tax on the gifts as well as the Gift Aid on Small Donations Scheme.
Expenses from the Unrestricted Fund for the period came to £44,586. Overall, there was a surplus for the period of £4,239 on the Unrestricted fund.
Regular financial updates are produced for leadership group meetings.
Reserves Policy
It is our aim to maintain free reserves that equate between three and six months of normal expenditure, (£11,000 to £22,000) though there may be rare conditions under which we find that it will be necessary to go below this level. As of 31 December 2023, the level of unrestricted reserves was £30,513. This is above the level as per the reserves policy but with a building that is nearly 40 years old a programme of refurbishment is currently underway as described above which will impact expenditure.
A P Miles Date: 17.04.24
Signed for and on behalf of the Trustees of Parkview Chapel
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Parkview Chapel, Botesdale
Receipts and Payments Account for the year ended 31 December 2023
I report to the Trustees on my examination of the accounts of Parkview Chapel ('the Charity') for the year ended 31 December 2022 on pages 7 to 11 following.
Responsibilities and basis of report
As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in accordance with section 130 of the 2011 Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sarah Place Accountants Ltd Unit 4B, Boldero Road Bury St Edmunds, IP32 7BS
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Parkview Chapel, Botesdale
Receipts and Payments Account for the year ended 31 December 2023
RECEIPTS AND PAYMENTS ACCOUNT For the year ended 31[st] December 2023
| Notes | Restricted | Unrestricted |
Total 2023 Total 2022 |
|
|---|---|---|---|---|
| Funds | Funds | |||
| Receipts | £ | £ | £ £ |
|
| Donations and grants | 6,252 | 39,905 | 46,157 50,823 |
|
Bank interest |
247 | 1,075 | 1,322 276 |
|
| Dividends on investments | - | 1,154 | 1,154 1,148 |
|
| Rent for use of chapel | - | 3,685 | 3,685 2,062 |
|
Friday Club Tuck Shop |
- | 1,411 | 1,411 1,169 |
|
Other income |
- | 1,595 | 1,595 295 |
|
| 6,499 | 48,825 | 55,324 55,773 |
||
| Payments | ||||
| Grants and donations | 3 | - | 4,106 | 4,106 4,797 |
| Wages/salaries | 4 | 5,573 | 24,116 | 29,689 26,421 |
Pension contributions |
- | 2,020 | 2,020 2,052 |
|
| Repairs and maintenance | - | 83 | 83 886 |
|
Lighting and heating |
- | 2,396 | 2,396 3,233 |
|
Insurance |
- | 1,478 | 1,478 1,424 |
|
| Telephone and broadband | - | 719 | 719 794 |
|
Water and sewerage |
- | 291 | 291 322 |
|
Printing & stationery |
- | 185 | 185 197 |
|
Professional fees |
- | 337 | 337 720 |
|
| Employee expenses | - | 1,610 | 1,610 1,482 |
|
Cost of services |
- | 2,727 | 2,727 2,136 |
|
| Youth work | - | 1,298 | 1,298 1,356 |
|
| Miscellaneous | 5 | 556 | 1,287 | 1,843 1,229 |
| Friday Club Tuck Shop | - | 1,375 | 1,375 1,044 |
|
| 6,129 | 44,028 | 50,157 48,093 |
||
| Surplus/ (Deficit) for the year | 370 | 4,797 | 5,167 7,680 |
|
| Transfers | - | - | - - |
|
| Purchase of equipment | 6 | - | (558) | (558) (3,200) |
| Cash balance brought forward | 6,813 | 26,274 |
33,087 28,607 |
|
| Cash balance carried forward | £ 7,183 | £ 30,513 |
£ 37,696 £ 33,087 |
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Parkview Chapel, Botesdale
Statement of Assets & Liabilities As at 31 December 2023
Cash funds
| Current accounts Deposit accounts Friday club tuck shop Cash unbanked at year end |
2023 £ 5,357 31,470 572 296 £ 37,695 |
2022 £ 3,608 29,018 381 80 |
|---|---|---|
| £ 33,087 |
Other Monetary Assets
| Gift Aid due | 2023 2022 £ £ £ Restricted Unrestricted Total 1,113 2,729 5,761 |
|---|---|
| £1,113 £2,729 £5,761 |
Investment Assets
| Investment Assets | |
|---|---|
| Fund COIF Ethical Investment fund Legacy COIF Investment fund Designated |
2023 2022 £ £ Cost Value Value 12,000 16,348 14,886 21,273 25,028 22,922 |
| £33,273 £41,376 £37,808 |
Non-monetary Assets
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Property known as Parkview Chapel, its property was built in 1988 at a cost of £130,000 (approx.), and currently insured for £916,644.
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Furniture, equipment, piano, organ, books, etc. are additional items with detailed costs unknown, and combined are currently insured for £38,397.
Monetary Liabilities
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Pension contributions under auto enrolment of £171.66 were due at 31 December 2023.
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PAYE/NI contributions of £1,093.42 were due to HMRC in respect of the quarter to 31 December 2023
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Expenses of £257.29 incurred by Kevin Gladwell during December 2023 were unpaid at 31 December 2023
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The fee for Independent Examination of these accounts is expected to be around £340 Page 8
Parkview Chapel, Botesdale
Notes to the Accounts For the year ended 31 December 2023
1. Basis of accounts
The accounts have been prepared on a ‘receipts and payments’ basis with a statement of assets and liabilities
2. Funds
Restricted Funds
Employment Support is a fund to support those who lack confidence to build a sense of self-worth through employment.
Croatia Mission Trip- this is a restricted fund for the purpose of supporting young people to go on a mission trip to Croatia each summer. Any balance is carried forward to future years. Due to a variety of factors this has not taken place in recent years, but it is anticipated that it could at some future date.
Legacy - This is as a result of a legacy that came to Parkview Chapel in September 2017.
Designated Fund
Building – this was a fund established on transfer of assets to the CIO in 2019 when the decision was taken to apply the capital and income from this fund to support the ongoing need for building maintenance
Unrestricted Fund
This is an unrestricted fund, and its purpose is to meet the day to day running costs of the fellowship including local outreach and pastoral care. From time to time the leaders may choose to transfer some of the funds to support one of the other funds as necessary.
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Parkview Chapel, Botesdale
Notes to the Accounts For the year ended 31 December 2023
3. Mission Fund
During this year the following gifts have been made to both individuals and organisations with aims that compatible with this charity.
| Gifts made to individuals Bible Society Bury Christian Youth (BCY) Christians Against Poverty (CAP) Christian Blind Mission Counties Echoes International Fishermens’ Mission London Institute for Contemporary Christianity (LICC) Medical Missionary News (MMN) Premier Praise Rural Ministries Sizewell Hall Sporting ’87 Street Kids Direct Suffolk Christian Camps Tools with a Mission United Christian Broadcasters (UCB) Waveney Foodbank |
2023 £ 50 121 150 - - 150 150 100 - - - 150 150 - 200 150 100 - 680 2,151 |
2022 £ - 60 250 250 150 - 250 75 250 250 250 200 250 200 - - - 250 250 2,935 |
|---|---|---|
Included in the total of £4,106 of ‘Grants and Donations’ listed in the ‘Receipts and Payments Account’ are £1,955 of donations passed from funds raised at the monthly ‘Coffee on the Corner’.
£1,225 was paid to visiting speakers and is included under ‘Costs of Services’ in ‘Receipts and Payments Account’.
4. Employees
The Charity had two employees to whom the above employment costs refer
Payments were made to one of the trustees following their preaching at our services on a number of occasions. Apart from this no other trustee received any payment.
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Parkview Chapel, Botesdale
Notes to the Accounts For the year ended 31 December 2023
5. Miscellaneous
| TV licence Evangelical Alliance subscription Partnership subscription Thirtyoneeight payment Christian Copyright Ltd subscription Liberty Accounts Information Commissioners Office Bank charges Website hosting GLO subscription Other equipment |
TV licence Evangelical Alliance subscription Partnership subscription Thirtyoneeight payment Christian Copyright Ltd subscription Liberty Accounts Information Commissioners Office Bank charges Website hosting GLO subscription Other equipment |
TV licence Evangelical Alliance subscription Partnership subscription Thirtyoneeight payment Christian Copyright Ltd subscription Liberty Accounts Information Commissioners Office Bank charges Website hosting GLO subscription Other equipment |
TV licence Evangelical Alliance subscription Partnership subscription Thirtyoneeight payment Christian Copyright Ltd subscription Liberty Accounts Information Commissioners Office Bank charges Website hosting GLO subscription Other equipment |
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| 9 LED ceiling lights | - | 850 | |
| 4 UPVD replacement windows | - | 1,000 | |
| Sony ZV-1 Vlogging camera | - | 699 | |
| 2 x 6 lt water extinguishers | - | 144 | |
| Table tennis table; indoor football goals | - | 435 | |
| Fire Safety signs | - | 72 | |
| 6 lt water extinguisher | 81 | - | |
| Fire blanket | 30 | - | |
| 6 LED ceiling lights | 447 | - | |
| £558 | £3,200 |
6 New equipment
Movement of Funds
The restricted funds represent amounts received for specific purposes and the movements in the year are as follows:
| Restricted funds Employment Support Croatia Mission Trip Legacy Unrestricted Funds Designated – Building Unrestricted – General |
Balance at 01.01.23 Receipts Payments Transfers Balance at 31.12.23 £ £ £ £ £ 6,542 6,489 6,129 - 6,902 271 10 - - 281 - - - - - |
|---|---|
| 6,813 6,499 6,129 - 7,183 - 687 641 77 123 26,274 48,138 43,945 (77) 30,390 |
|
| 26,274 48,825 44,586 - 30,513 |
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