Annual Report and Financial Statements
For the year ended 31st March 2022
Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
| Page | ||
|---|---|---|
| Trustees and Advisors | 1 | |
| Report of the Trustees | 2 - | 4 |
| Independent Examiner’s Report | 5 | |
| Receipts and Payments Account | 6 | |
| Statement of Assets and Liabilities | 7 | |
| Notes to the Financial Statements | 8 |
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
Trustees Mrs Barbara Ann Denyer Mr Nicholas John Tuggey Mrs Katherine Veronica Parsons Mr John David Williams Mr James David Reid Principal Office Hope Cottage 2 Mount Pleasant Bracknell Berkshire RG12 9AD Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Independent Examiners Mr. M. T. Harrison 1 Cheshire Park Warfield Bracknell RG42 3XA
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
1 Status and Administration
- Samaritans of Bracknell, Wokingham, Ascot & Districts is a registered charity. The registered number is 1170901.
Trustees
The following persons acted as trustees during the accounting period.
Name
Mr Nicholas John Tuggey Mr John David Williams
Mrs Katherine Veronica Parsons Mrs Barbara Ann Denyer
Mr James David Reid (Appointed 30 November 2021)
2 Structure, governance and management
The charity, Samaritans of Bracknell, Wokingham, Ascot and Districts, is a branch of a national organisation called Samaritans, a company limited by guarantee and incorporated under the Companies Act 1948 on 11th April 1963, whose registered office is at The Upper Mill, Kingston Road, Ewell, Surrey, KT17 2AF.
The governing document of the charity is the Samaritan branch model constitution amended in December 2016 and adopted by the members on 14th June 2018. Trustees are elected by members of the charity.
3 Objects and Activities
The objects of the charity, as set out in the constitution, are to work for the assistance of persons who are suicidal, despairing or in distress.
In order to further the above objectives, the charity provides a service primarily intended for the benefit of persons in Bracknell, Wokingham, Ascot and the surrounding area (but without specific limitations as to area) to enable such persons to receive immediate help, compassion and befriending from members of the charity selected and prepared for the purpose working under direction; and also where appropriate in accordance with Samaritan procedure, referral to persons having specialist skills; and to support Samaritans (i.e. the national charity) and aid in the establishment and support of probationary branches and the support of recognised branches of Samaritans.
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
4. Achievements and performance
The branch received 15,561contacts (by telephone, email, face to face and letter) during the year. As usual three recruitment and training courses for new Samaritans were run. At the end of the year there were 76 listening volunteers and 27 support volunteers.
The branch leadership team met regularly through the year to agree on necessary maintenance of the building, and the purchase of new equipment. The team uses regular financial reports to inform these decisions and to respond to other requests for funds, for example, for publicity materials and for training courses. It continually reviewed health and safety matters.
This year saw the early signs of a return to slightly more normal times but our key fund rasing events were still severely restricted due to the pandemic.
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
This continues to have a negative impact on our key fund raising events, such as the annual Samaritans Run and the Wokingham Theatre event, which are both opportunities to promote the work carried out by our volunteers as well as helping to raise the profile of the overall Samaritans service. So this has meant that once again we have fallen significantly short of our budgeted annual fund raising target of £25,000.
However, during the year, we were able to raise some funds thanks to the generosity of some highly valued external partners who have sensitively understood the difficulties that the pandemic has presented our charity .
We are hopeful that the continued easing of Covid restrictions will present us with an opportunity to return to our core activities over the next 12 months.
5. Financial Review
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a) Unrestricted Funds: Details of the breakdown of expenditure are given in the accounts. All of the funds have been applied for the purpose of the day to day running of a Samaritans branch. The main sources of income are the fund raising events when permitted, grants, donations, collections and various initiatives by the volunteers. The fund stands at £97,300.
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b) Restricted fund: This is a grant from central office. The balance at the start of the year was £3,073 which has been expended during the year.
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c) Availability of funds: Apart from the Premises Capital Reserve, which is held in the form of freehold property revalued at £225,000 at the end of 2000, all other funds are held in cash or cash equivalents. The trustees consider that the charity has sufficient funds to carry out its objectives.
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d) Policy on reserves: All surplus funds are invested in bank accounts principally with the Charities Aid Foundation.
6. Trustees Responsibilities
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The charity’s trustees are responsible for preparing a receipts and payments account and a statement of assets and liabilities for each financial year that properly present the charity’s receipts and payments during the year and its assets and liabilities at the end of the year. In preparing those statements, the trustees are required to:
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Select suitable accounting policies and apply them consistently
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Make judgements that are reasonable and prudent
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records which enable them to ensure that the receipts and payments account and statement of assets and liabilities comply with the Charities Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved on behalf of the Trustees on 23rd November 2022
J D Williams N J Tuggey Trustee Trustee
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
Independent Examiner’s Report to the Trustees of Samaritans of Bracknell, Wokingham, Ascot and Districts.
I report on the accounts of the charity for the period end 31 March 2022 which are set out on the following pages.
Respective responsibilities of trustee and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
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State whether particular matters come to my attention
Basis of Independent Examiner’s Report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that, in any material respect, the requirements: To keep accounting records in accordance with section 130 of the 2011 Act: and To prepare accounts which accord with the accounting records
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...............................................
Mike Harrison 1 Cheshire Park, Warfield, Bracknell, Berkshire RG42 3XA Date:- 24 November 2022
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
Receipts and Payments Account
| Receipts and Payments Account | ||
|---|---|---|
| Receipts Donations Collections Grant from head office National Lottery Sams Run Wokingham Theatre Other Interest |
Unrestricted Restricted Total 13,087 13,087 991 991 - - - - - - 3,750 3,750 345 345 134 134 39 39 18,346 - 18,346 31/03/2022 |
31/03/2021 16,894 121 4,046 26,310 - 196 82 94 |
| 47,743 |
Payments
| Direct charitable expenditure Fund raising expenses 329 329 Telephone/Internet 1,129 1,129 Meetings and training 556 556 Domestic and welfare 147 147 Publicity 75 75 Printing and stationery 477 477 2,713 - 2,713 Management and administration expenses Water, Gas and electricity 1,521 1,521 Building Maintenance 1,021 3,073 4,094 Travel Expenses 54 54 Cleaning 3,369 3,369 Insurance 968 968 Valuation fee 900 900 Furniture and equipment 438 438 BAD Contribution 913 913 Miscellaneous 473 473 Bank Charges 96 96 9,753 3,073 12,826 Total Payments 12,466 3,073 15,539 Surplus (Deficit) for the year 5,880 (3,073) 2,807 Funds at 1 April 2021 97,300 3,073 100,373 Funds at 31 March 2022 103,180 - 103,180 |
172 1,061 187 237 332 263 |
|---|---|
| 2,252 2,143 1,321 273 3,379 893 46,033 8,270 233 69 |
|
| 62,614 64,866 (17,123) 117,496 |
|
| 100,373 |
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
Statement of Assets and Liabilities
| Fixed asset Freehold property Cash Funds Current and deposit accounts Represented by: Funds Unrestricted funds Restricted Funds Property revaluation fund |
2022 £ 225,000 103,180 _ 328,180 _ 103,180 - 225,000 _ 328,180 _ |
2021 £ 225,000 100,373 _ 325,373 |
|---|---|---|
| _ 97,300 3,073 225,000 _ 325,373 _ |
The attached notes form part of the financial statements.
The financial statements were approved on 23 November 2022
J D Williams N J Tuggey Trustee Trustee
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Samaritans of Bracknell, Wokingham, Ascot & Districts
Annual Report & Financial Statements
For the Year Ended 31[st] March 2022
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The financial statements are prepared on a Receipts and Payments basis. The financial statements have been prepared in accordance with those aspects of the SORP: Accounting and Reporting by Charities 2005, and other accounting standards, which apply to accounts following a Receipts and Payments format.
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Voluntary income relating to donations, grants and legacies is included when received.
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Freehold premises were re-valued at £225,000 on 20th December 2000. Subsequent expenditure has been written off as incurred. In accordance with the constitution, title to the branch premises is registered in the name of The Samaritans (Company Registration Number 757372).
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Equipment expenditure is written off as incurred during the year.
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Gift Aid and covenanted income received excludes the associated tax repayment due to the charity. The tax repayment is shown in the year in which it is received.
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