## **Trustees’ Annual Report for the period**
## **From 15/9/2023 Period start date to Period end date 14/9/2024**
## **Charity name: Okehampton Primary School PTFA**
## **Charity registration number: 1170874**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the PTFA is to advance**
**the education of pupils in the school in**
**particular by:**
**Develop effective relationships between**
**staff, parents and others associated**
**with the school.**
**Engaging in activities of providing**
**facilities and enrichment activities**
**which support the school and advance**
**the education of pupils**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The following fundraising events take**
**place regularly throughout the year in**
**order to achieve our purpose.**
**-Cake sales are held monthly and**
**seasonally**
**-Christmas, Fathers and Mothers day**
**gift sales**
**- Book fair**
**-Wider community events have been**
**held. Coffee morning, bingo, circus,**
**Halloween trail, santa breakfast, santa**
**run and fireworks display.**
**- Cashback initiatives, bag2school,**
**teatowel sales and Christmas cards**
**- school discos**
**- Refreshments for various school**
**events**
**These activities have been agreed and**
**considered by the trustees**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees understand that the charity**
**purpose is beneficial to the public and**
**people it serves**|
**Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Na**|
|Policy on social investment
including program related
investment|Para 1.38|**Na**|
|Contribution made by
volunteers|Para 1.38|**Trustees are grateful for the**
**contribution of our volunteers in**
**ensuring that our fundraising is**
**successful**|
|Other||**Na**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In planning our contributions to pupils**
**for this year, utilising the funds raised**
**by our events, we considered the**
**charities purpose and chose to**
**contribute and fund the following:**
**-**
**An educational visit from the**
**Space odyssey LTD**
**-**
**A educational trip for year 3 to**
**Royal Cornwall show**
**-**
**Providing coach transport for**
**year 5 school trip**
**-**
**Year 3 education visit to Paignton**
**zoo**
**-**
**Contribution towards year 3 and**
**4 swimming lessons**
**-**
**Early years school trip to RHS**
**Rosemoor**
**-**
**In school resources to enhance**
**learning such as Insectlore**
**butterfly kit, sensory equipment**
**for SEND unit, Role play**
**resources for early years**
**These activities and resources have**
**enhanced, enjoyment and educational**
**provision.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**Na**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Na**|
|Investment performance
against objectives|Para 1.41|**Na**|
|Other||**Na**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Balance in accounts at the year end**
**stands at £25855.15**
**The main source of income this year**
**was from fundraising and grants.**
**This year has seen an increase in profit**
**and decrease in spending, due to a lack**
**of requests from the school.**
**The trustees have agreed to circulate**
**the PTFA aims and funds request form**
**to all staff through the head teacher.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**£5000 has been agreed to be kept in**
**reserve for events booked to be paid for**
**in the next financial year. For year end**
**25 this will be for the fireworks display.**|
|Amount of reserves held|Para 1.22|**5000**|
|Reasons for holding zero
reserves|Para 1.22|**na**|
|Details of fund materially in
deficit|Para 1.24|**na**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No concerns**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
**na** The charity’s principal sources of funds (including Para 1.47 any fundraising) **na** Investment policy and objectives including any Para 1.46 social investment policy adopted **na** A description of the principal Para 1.46 risks facing the charity **na** Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated volunteer led charitable**
**organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Committee members are trustees of the**
**charity and are elected at the AGM.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Okehampton Primary School PTFA|
|---|---|
|Other name the charity uses|na|
|Registered charity number|1170874|
|Charity’s principal address|Glendale Road
Okehampton EX20 1JB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
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15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Christine Read|Chairperson|||
||Lita Vallance|Vice Chair|||
||Michelle Tucker||||
||Fiona Willis||||
||Greta Button||||
||Natalie Uglow|Treasurer|||
||Sophie Bailey||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets na held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signedon behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
## **OKEHAMPTON PRIMARY SCHOOL PTFA**
## **ACCOUNTS FOR THE YEAR ENDED**
## **14 SEPTEMBER 2024**
## **Charity Number 1170874**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 14 SEPTEMBER 2024**
## **Income**
Fundraising income £28,705.72 Uniform income £3,341.67 Grant £6,594.58 **Total £38,641.97**
## **Expenditure**
Costs / purchases £15,637.45 Insurance £153.00 School purchases £7,852.92 Sundries £205.52 Uniform cost £3647.03 **Total £27,495.92 Surplus for the year £11,146.05**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examlner's Report
Report to the
trusteesldirectorsl
members of
Lh3(Ily N:
ri/kn
SoL..I fj F4
On accounts for the year
ended
Charity no.:
117087Lk
Company no.:
Set out on pages
i r(&inert)L¢,' to Inf•lLI(Je tilr r).912 D,Un I
-ddthoral sb,eets'
I report to the charity trustees on my examination of the accounts of the
Company for the year ended I 1+109 /ioilfr
As the charity's trustees of the Company (who are also the directors of the
company for the purposes of company law), you are responsible for the
preparation of the accounts in accordance with the requirements of the
Companies Act 2006 ("the 2006 Act").
Responsibilities and
basis of report
Having satisfied myself that the accounts of the Company are not required
to be audited for this year under Part 16 of the 2006 Act and are eligible for
independent examination, I report in respect of my examination of your
charity's accounts as carried out under section 145 of the Charities Act 2011
("the 2011 Act"). In carrying out my examination, I have followed the
Directions given by the Charity Commission (under section 145(5)(b) of the
2011 Act.
Independent
examiner's statement und@rtexa
dto
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below") which gives me
cause to believe that:
accounting records were not kept in accordance with section 386 of the
Companies Act 2006. or
the accounts do not accord with such records. or
the accounts do not comply with relevant accounting requirements under
section 396 of the Companies Act 2006 other than any requirement that the
accounts give a 'true and fair, view which is not a matter considered as part
of an independent examination. or
.the accounts have not been prepared in accordance with the Charities
SORP (FRS102).
IER
October 2018
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Crf4NMIAJ}
Relevant professional
qualrfication(s) or body
(if any):
Address:
6 S CLof/-
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018