## **Trustees’ Annual Report for the period** **From 6[th] April 2023 Period start date To 5[th] April 2024 Period end date** **Charity name: Kirby Muxloe Library & Community Hub** **Charity registration number: 1170870** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17
1. The provision of a public library in Kirby
Muxloe.|1. The provision of a public library in Kirby
Muxloe.
2. To promote for the benefit of the
residents of Kirby Muxloe and
surrounding areas the provision of a
public library for recreation and/or other
leisure time occupation of individuals who
have need of such facilities by reason of
their youth, age, infirmity or disablement,
financial hardship or social and economic
circumstances, or for the public at large in
the interests of social welfare and with
the object of improving the condition of
life of the said residents.
3. To advance the education of the public in
Kirby Muxloe and surrounding areas by
operating and managing a lending library.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1. Had it not been for the efforts of a small
group of local people, the Library would
have closed 9 years ago, when
Leicestershire County Council faced
significant cuts in funding and created
Community-Managed Libraries
throughout the county. This local group
became the first Trustees of KML&CH.
2. We make an impact on issues of social
isolation for both children and adults.
Thanks largely to the provision of the café
and community room hirings, our financial
position is currently secure. Our project
to improve the garden is aimed explicitly
at improving the welfare and condition of
life of residents.| 1 |||3. The development of a Toddlers’ Tales
group is aimed at introducing young
children to the joys of books, stories and
songs and most of these children and
their families have now joined the Library.
We encourage use of the Community
Room for after-school tuition and study,
and we are developing closer links with
the village Primary School.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable.| |Policy on social investment
including program related
investment|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|All those who work for the Library and
provide the various services are volunteers,
including all the Trustees. We are totally
dependent on their willingness to give their
time, without which we could not function
and the Library would be forced to close.
We are grateful beyond words to them.| |Other||Not applicable.| ## **Achievements and Performance** 2 ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We remain open for 22 hours a week.
There has been an increase in the number
of families using the Library for reading and
playing board games, as well as for
refreshments.
Tribute must be paid to our many loyal
volunteers. We have maintained a core of
some approximately 45 volunteers, with a
significant number of new recruits during
the year.
Our main activity is of course the provision
of a public library, using books and
equipment provided by Leicestershire
County Council. Our book stock is
supplemented on a regular basis by LCC
and books are rotated between libraries in
the county. We have a particularly good
section of children’s books which are well-
used.
We have 4 computers for public use at no
charge to users, with a range of software
installed. Library users can access various
sites, such as Ancestry, at no cost to
themselves.
In order to raise funds, we provide a café
service, with drinks and light refreshments
during our opening hours. This has
resulted in groups of friends meeting in the
Library on a regular basis. These are often
older people using the facility to maintain
friendships, create new friendships and
engage in social interaction. In addition,
we have a Community Room that we hire
out at very cheap rates to social clubs, after
school tuition, craft groups and the like.
Our Toddlers’ Tales group provides a story
and singing activities for very young
children once a week during term time.
This has been particularly important for
children born during the pandemic and who
have therefore missed out on social
interaction with other children. Parents,
carers and grandparents are meeting
informally afterwards, making new
friendships. We continue to be engaged in
cultural activities such as Chinese New
Year craft sessions. We engage with
activities promoted by LCC and the
Reading Agency such as the Summer
Reading Challenge.| 3 We are proud of working with and supporting local voluntary groups in organising village events such as the Christmas Light Switch-On event and the village Scarecrow Festival. We act as a recycling centre for items such as printer cartridges, pens and stamps and promote litter-picking around the village. We are spending time developing our garden for the benefit of village residents, particularly the older and more vulnerable. Plans are underway but this is long-term project. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fund raising objectives are set realistically
to break even, cover our operating costs
and add to our reserves for when we
become a self-funding CML.| |Investment performance
against objectives|Para 1.41|Not applicable.| |Other||Not applicable.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is solvent and a profit has been
made in the year to supplement the
reserves brought forward.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Funds are held in reserve to ensure the
future operating costs of the Library. The
current funding by LCC is expected to end
and it is estimated that an additional
£13,000 to £15,000 will be needed annually
to maintain the current level of service. We
aim to keep at least two year’s operating
costs in reserve.
In addition, a further £15,000 is held in| 4 |||reserve for capital expenditure to enable us
to expand the café. This is expected to
happen when new terms of our lease are
agreed.
Specific fund-raising activities are
ringfenced for particular projects, for
example the development of the garden.| |---|---|---| |Amount of reserves held|Para 1.22|£48,611| |Reasons for holding zero
reserves|Para 1.22|Not applicable.| |Details of fund materially in
deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is some uncertainty about the future
of our lease which, if unresolved, could
result in LCC removing its support of the
building. However, our reserves should
enable us to continue operating for a
further three years, without any capital
expenditure, which may give us time to
build up further funds.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The bulk of our income is from fund-raising
activities, in particular the sale of teas,
coffees and cakes in our café, and the
hiring out of rooms for community use.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable.| |A description of the principal
risks facing the charity|Para 1.46|The uncertainty over the lease and our
status as a Community managed Library is
our biggest challenge. There are current
negotiations between LCC and KMPC to
resolve this.| |Other||**None.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Not applicable.| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Not applicable| |How is the charity|Para 1.25|Incorporated Charitable Organisation| 5 |constituted?
(e.g unincorporated
association, CIO)||(CIO).| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|We operate with a maximum of 12
Trustees, plus the occasional non-voting
member. When Trustees retire or resign,
positions are advertised amongst our
volunteer community, advertisements
placed in local publications, our Facebook
page, our website and by word of mouth.
Applications are invited and these are
considered by all Trustees at a Steering
Group Meeting. Decisions are made as to
which of the applicants best suit our
requirements. Successful applicants are
asked to meet with the Secretary, where
the role is described in more detail. If
applicants accept the offer, the necessary
paperwork is completed and the Trustees
are given a copy of the Constitution and
The Essential Trustee. A formal resolution
is made at the next Steering Group meeting
to appoint the successful applicants. New
Trustees are invited to raise any issues or
questions they may have with the Chair or
Secretary.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We do not have an explicit policy, and the
procedures are as described above.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We operate with a Steering Group of 12
Trustees plus the occasional non-voting
member. Meetings are also attended by a
Parish Councillor who has a liaison role
between ourselves and the Parish Council.
We have formal roles of Chair, Secretary
and Treasurer. In addition, we have
recently identified particular roles and
responsibilities, viz. Health & Safety Co-
ordinator, Maintenance Co-ordinator,
Website Co-ordinator and Volunteer Co-
ordinator.
We have a number of working groups
which take responsibility for particular
aspects of our functioning. Each group
makes a formal report in writing to the
monthly Steering Group meetings, where
they are discussed and actions agreed.
These groups are: Liaison with LCC and
KMPC re lease negotiations, Liaison with| 6 |||LCC re Library Matters, Library Operations,
Library-Based IT Maintenance, Room Hire,
Garden Project, Fund-Raising, Purchasing
Supplies, Publicity and Publications,
Community Engagement and attendance at
Cluster Group Meetings.
We aim to meet annually with our
volunteers with a social/working agenda,
where the Annual Report and End-of-Year
accounts are presented and discussed, and
new ideas encouraged and discussed.
We work closely with Leicestershire County
Council, Kirby Muxloe Parish Council, the
Recreation Ground Charity Trust and
various charitable and voluntary groups in
Kirby Muxloe.
We have no employed staff. All roles are
undertaken voluntarily and there is no
payment awarded, other than legitimate
expenses for which receipts must be
presented.| |---|---|---| |Relationship with any
related parties|Para 1.51|We work in close co-operation with
Leicestershire County Council (LCC), Kirby
Muxloe Parish Council (KMPC), the
Recreation Ground Charity Trust (RGCT),
and we meet regularly with other
Community-Managed Libraries (Cluster
Group) within the area| |Other||The long-standing issues surrounding our
lease situation are still not resolved. Hence
we are still not yet a full CML and are
dependent on LCC for our maintenance
costs. This has been a cause of
considerable frustration over the years, as
it limits our ability to make decisions.| ## **Reference and Administrative details** |Charity name|Kirby Muxloe Library & Community Hub| |---|---| |Other name the charity uses|None| |Registered charity number|1170870| |Charity’s principal address|Kirby Muxloe Library & Community Hub
Station Road
Kirby Muxloe
Leicestershire
LE9 2EN| 7 ## **Names of the charity trustees who manage the charity** |1
2
3
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5
6
7
8
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10
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12
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12
13
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helena June
Abbey|Treasurer|Whole Year|KML&CH| ||Susan Elizabeth
Clodd|Chair|Whole Year|KML&CH| ||Karen Pugh||30.01.24 – 6.4.24|KML&CH| ||AnthonyDeakin||Whole Year|KML&CH| ||Barbara Ann
Hodson|Volunteer Co-
ordinator|Whole Year|KML&CH| ||Leigh Picciano-
Moss||Whole Year|KML&CH| ||Shilpa Modi||6.4.23 – 31.01.24|KML&CH| ||Thomas Richard
Wright|Health &
Safety/Maintenance
Co-ordinator|Whole Year|KML&CH| ||Roger Stead||Whole Year|KML&CH| ||Rosemary Anne
Stead|Cluster Group
Representative
Secretary (from
24.1.23)|Whole Year|KML&CH| ||Patricia Christine
Wollen||Whole Year|KML&CH| ||Penelope Ann
Wright|Publicity|Whole Year|KML&CH| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not Applicable||| |||| |||| |||| |||| 8 ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Not
applicable||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** None 10 ## Declarations The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees AsaE Gedd. Susan Elizabeth Clodd ~~a~~ Chair ~~es~~ Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date 18/09/2024 ~~|~~ 11 **Charity Name No (if any) Kirby Muxloe Library & Community Hub 1170870 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 4/1/2023 3/31/2024 ~~ee ee ee ee~~ **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds** ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Grants|||**-**||**-**||**-**||**2,505**| |Room Hire|**2,075**||||||**2,075**||**2,031**| |Donations|**1,924**||**-**||**-**||**1,924**||**925**| |Café Sales|**8,427**||**-**||**-**||**8,427**||**7,650**| |LCC LibraryFines/Holds|**464**||**-**||**-**||**464**||**578**| |Printing, books, Cards|**1,905**||**-**||**-**||**1,905**||**1,769**| |Fund Raising|**1,713**||**-**||**-**||**1,713**||**2,828**| |Sundry|**508**||**-**||**-**||**508**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|_(Gross income for AR)_|**17,016**
_(Gross income for AR)_||**-**||**-**||**17,016**||**18,286**| |---|---|---|---|---|---|---|---|---|---|---|---| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 17,016**
**-**
**-**
**17,016**
**18,286**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~|||||||||||| |**A3 Payments**|||||||||||| |Grant Expenditure|||||**-**||**-**||**-**||**2,505**| |Equipment & Maintenance|||**1,283**||**-**||**-**||**1,283**||**503**| |Insurance|||**579**||**-**||**-**||**579**||**445**| |I T Costs|||**2,133**||**-**||**-**||**2,133**||**997**| |Stationery& SundryExpenses|||**459**||**-**||**-**||**459**||**577**| |LCC libraryFines/Holds|||**232**||**-**||**-**||**232**||**401**| |Café Purchases|||**3,104**||**-**||**-**||**3,104**||**3,161**| |Fund RaisingCosts|||**511**||**-**||**-**||**511**||**139**| |Gardening|||**1,056**||||||**1,056**||**1,417**| |Sundry|||**-**||**-**||**-**||**-**||| |**_Sub total_ **|||**9,357**||**-**||**-**||**9,357**||**10,145**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 9,357**
**-**
**-**
**9,357**
**10,145**
**A4 Asset and investment**
**purchases, (see table)**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|
|**7,659**
**-**
**-**
**7,659**
**8,141**
**-**
**-**
**-**
**-**
**-**
**40,952**
**-**
**-**
**40,952**
**32,811**
**48,611**
**-**
**-**
**48,611**
**40,952**
~~===>~~|||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current Account
Petty Cash
Float
**Details**
**Details**
**Details**
**Details**
Signature
HA
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Helena Abbey
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||HA|Helena Abbey|9/18/2024| |||||