**T** r **ustees’ Annual** R **epo** r **t fo** r **the pe** r **io** d **F** r **om 6[th] Ap** r **il 2021 Pe** r **io** d **sta** r **t** d **ate To 5[th] Ap** r **il 2022 Pe** r **io** d **en** d d **ate Cha** r **ity name: Ki** r **by** M **uxloe Lib** r **a** r **y & Community Hub Cha** r **ity** r **egist** r **ation numbe** r **: 1170870**
## **Objectives an** d **Activities**
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SORP
reference
Summary of the Para 1 17 . T1. The rp ovision of a public library in
purposes of the charity Kirby
as set out in its Muxloe.
governing document
2. To p romote for the beneft of the
residents of Kirby Muxloe and
surrounding a reas the p rovision of a
public library for recreation and/or
other leisure time occupation of
individuals who have need of such
facilities by reason of their youth,
age, infrmity o r disablement,
fnancial hardship o r social and
economic circumstances, o r for the
public at large in the interests of
social welfare and with the object of
improving the condition of life of the
said residents.
3. To a dvance the e ducation of the
public in Kirby Muxloe and
surrounding a reas by operating and
managing a lending library.
Summary of the main Para 1 17 an . d 1. Had it not been for our the eforts of a
1 19.
activities in relation to small g roup of local people, the
those purposes for the Library would have closed 6 years
public beneft, in ago, when Leicestershire County
particular, the activities, Council faced signifcant cuts in
projects o r services funding and rc eated Community-
identifed in the Managed Libraries throughout the
accounts. county. This local g roup became the
frst T rustees of K ML&CH.
2. In 2020/2021, the Library was closed
for long periods due to the Covid
lockdown, 2021/2022 has been a
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1
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period of recovery, and over the
course of the year we have now fully
recovered our position. Initially, our
older users and volunteers were
understandably very cautious, but as
time has p rogressed activity has
increased to p re-Covid levels. It has
been a focus of our approach to
increase confdence by strict
application of measures such as
distancing, mask-wearing, hand
sanitising and good ventilation, in
order that the more vulnerable
members of our community would
feel as safe as possible. As footfall
has increased, so we a re making an
impact on issues of social isolation
for both children and da ults. Many of
our older customers have now
returned and we have an increase in
families using the Library together.
Our fnancial position is recovering,
thanks largely to the p rovision of the
café and community room hirings.
Our rp oject to develop a sensory
garden (see below) is aimed
explicitly at improving the welfare
and condition of life of residents.
3. The development of a Toddlers’ Tales
group is aimed at introducing young
children to the joys of books, stories
and songs and most of these children
have now joined the Library. We
encourage use of the Community
Room for after-school tuition, and we
are developing closer links with the
village P rimary School. We hope
next year to p rovide individualised
tuition for GCSE and A Level students
based on their needs. We have
resumed rp oviding placements for
the Voluntary component of the Duke
of E dinburgh Awards schemes.
Statement confrming Para 1 18 . The T rustees have regard to the
whether the t rustees guidance issued by the Charity
have had regard to the Commission on public beneft.
guidance issued by the
Charity Commission on
public beneft
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## **A** dd **itional info** r **mation (optional)** You may choose to include further statements where relevant about: SORP reference
Not applicable. Para 1 38 . Policy on g rant making
2
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Not applicable.
Para 1 38 .
Policy on social
investment including
program related
investment
All those who work for the Library and
Para 1 38 . provide the various services a re
Contribution made by volunteers, including all the T rustees.
volunteers We a re totally dependent on their
willingness to give their time, without
which we could not function and the
Library would be forced to close. We
are g rateful beyond words to them.
Not applicable.
Other
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## **Achievements an** d **Pe** r **fo** r **mance**
SORP reference Following the restrictions imposed by Covid and the periods of lockdown, we re-opened the Library on 12[th] April, Summary of the main with many safety p recautions in place. Para 1 20 . achievements of the We restricted our shifts to 2 hours per charity, i dentifying the shift, as many of our volunteers diference the charity’s experienced difculties in being work has made to the masked for a longer period of time. In circumstances of its December, we were able to increase benefciaries and any our opening hours f rom 20 to 22 per wider benefts to society week. Initially members of the public as a whole. were cautious about engaging with others, but over the period of the year, confdence has g rown and we a re now back to the position we were in before restrictions were imposed. There has been an increase in the number of families using the Library for reading and playing, as well as for refreshments. Tribute must be paid to our many loyal volunteers. Despite the majority being older people, and therefore more likely to be cautious, we have maintained a core of some 35-40, with a signifcant number of new recruits.
3
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Our main activity is of course the
provision of a public library, using
books and equipment p rovided by
Leicestershire County Council. Our
book stock is supplemented on a
regular basis by LCC and books a re
rotated between libraries in the
county. We have a particularly good
section of children’s books which a re
well-used. During the year we have
also built up a wider selection of toys
and have improved the look of the
children’s a rea.
We have 4 computers for public use at
no charge to users, with a range of
software installed. Library users can
access various sited, such as Ancestry,
at no cost to themselves.
In o rder to raise funds, we p rovide a
café service, with drinks and light
refreshments during our opening
hours. This has resulted in g roups of
friends meeting in the Library on a
regular basis. These a re often older
people using the facility to maintain
friendships, c reate new f riendships and
engage in social interaction,
particularly important following the
isolation during the Covid pandemic.
In a ddition, we have a Community
Room that we hire out at very cheap
rates to social clubs, after school
tuition, c raft g roups and the like.
We have a Toddlers’ Tales g roup
providing activities for very young
children once a week during term time.
This has been particularly important
for children born during the pandemic
and who have therefore missed out on
social interaction with other children.
We p rovide regular children’s c raft
activities during Saturday cofee
mornings. We have become more
engaged this year in cultural activities
such as theatre performances for
children, a summer Story T rail and a
children’s joke-telling event as part of
the Leicester Comedy Festival. We
engage with activities p romoted by
LCC and the Reading Agency such as
the Summer Reading Challenge.
Voluntary g roups in the village have
come to the fore during the pandemic
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4
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## **A** dd **itional info** r **mation (optional)**
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You may choose to include further statements where relevant about:
We a re engaged in a more active
relationship with the local p rimary
Achievements against Para 1 41 . School and visits to the Library by
objectives set younger children a re planned. As a
consequence of this, more children a re
joining the Library as members.
Volunteers have also been into the
School to help all the children plant
sunfowers as part of the Summer
Sunfower Spectacular.
Recently volunteers have cleared an
overgrown strip of g rass outside the
Library and rc eated a fower garden to
improve the appearance and to make
the entrance a rea more welcoming to
our customers.
In a ddition to the recycling point for ink
cartr di ges, we have collection points
for other items such as pens/pencils
and stamps, that support the work of
other community g roups.
Fund raising objectives during this year
were set realistically to refect the
Performance of efects of the post-Covid lockdown.
Para 1 41 .
fundraising activities We aimed to b reak even and cover our
against objectives set operating costs. We exceeded these
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5
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expectations by making a small p roft
to a dd to our reserves to cover
increased overheads.
Not applicable.
Investment performance Para 1 41 .
against objectives
Not applicable.
Other
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## **Financial** R **eview**
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Review of the charity’s Para 1 21 . The charity is solvent and a small p roft
fnancial position at the has been made in the year to
end of the period supplement the reserves b rought
forward.
Statement explaining the Para 1 22 . Funds a re held in reserve to ensure the
policy for holding future operating costs of the Library.
reserves stating why The current funding by LCC is expected
they a re held to end and it is estimated that an
additional £12,000 to £15,000 will be
needed annually to maintain the
current level of service. We aim to
keep at least one year’s operating
costs in reserve.
In a ddition, a further £15,000 is held in
reserve for capital expenditure to
enable us to expand the café. This is
expected to happen when new terms
of our lease a re agreed.
Specifc fund-raising activities a re
ringfenced for particular rp ojects, for
example the development of a
Sensory Garden.
Amount of reserves held Para 1 22 . £32,811.
Reasons for holding zero Para 1 22 . Not applicable.
reserves
Details of fund materially Para 1 24 . Not applicable.
in defcit
Explanation of any Para 1 23 . There is some uncertainty about the
uncertainties about the future of our lease which, if
charity continuing as a unresolved, could result in LCC
going concern removing its support of the building.
However, our reserves should enable
us to continue operating for a further
two years, without any capital
expenditure, which may give us time
to build up further funds.
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**A** dd **itional info** r **mation (optional)** You may choose to include further statements where relevant about:
6
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The bulk of our income is f rom fund-
raising activities, in particular the sale
The charity’s p rincipal of teas, cofees and cakes in our café,
Para 1 47 .
sources of funds and the hiring out of rooms for
(including any community use.
fundraising)
Not applicable.
Investment policy and
objectives including any Para 1 46 .
social investment policy
adopted
The uncertainty over the lease and our
status as a Community managed
A description of the Para 1 46 . Library is our biggest challenge. We
principal risks facing the are actively involved in negotiations
charity with LCC and MK PC to resolve this.
None .
Other
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## **St** r **uctu** r **e, Gove** r **nance an** d M **anagement**
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Description of charity’s Not applicable.
trusts:
Type of governing Para 1 25 . Not applicable
document
(trust deed, royal charter)
How is the charity Para 1 25 . Incorporated Charitable O rganisation
constituted? (CIO).
(e g uninco. rporated
association, CIO)
Trustee selection Para 1 25 . We operate with a maximum of 12
methods including details Trustees, plus the occasional non-
of any constitutional voting member. When T rustees retire
provisions e g . . election to or resign, positions a re a dvertised
post o r name of any amongst our volunteer community,
person o r body entitled to advertisements placed in local
appoint one o r more publications, our Facebook page, our
trustees website and by word of mouth.
Applications a re invited and these a re
considered by all T rustees at a Steering
Group Meeting. Decision a re made as
to which of the applicants best suit our
requirements. Successful applicants
are asked to meet with the Secretary,
where the role is described in more
detail. If applicants accept the ofer,
the necessary paperwork is completed
and the T rustees a re given a copy of
the Constitution and The Essential
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7
Trustee. A formal resolution is made at the next Steering G roup meeting to appoint the successful applicants. New T rustees a re invited to raise any issues o r questions they may have with the Chair r o Secretary.
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A dd itional info r mation (optional)
You may choose to include further statements where relevant about:
We do not have an explicit policy, and
the p rocedures a re as described above.
Policies and rp ocedures
Para 1 51 .
adopted for the induction
and rt aining of t rustees
We operate with a Steering G roup of
12 T rustees plus the occasional non-
The charity’s voting member. Meetings a re also
Para 1 51 .
organisational structure attended by a Parish Councillor who
and any wider network has a liaison role between ourselves
with which the charity and the Parish Council.
works
We have formal roles of Chair,
Secretary and rT easurer, and ra e in the
process of appointing deputies to each
of these roles. In a ddition, we have
recently i dentifed particular roles and
responsibilities, viz. Health & Safety
Co-ordinator, Maintenance Co-
ordinator,
Website Co-ordinator and Volunteer
Co-ordinator.
We have a number of working g roups
which take responsibility for particular
aspects of our functioning. Each g roup
makes a formal report in writing to the
monthly Steering G roup meetings,
where they a re discussed and actions
agreed. These g roups a re: Liaison with
LCC and MK PC re lease negotiations,
Liaison with LCC re Library Matters,
Library Operations, Library-Based IT
Maintenance, Room Hire, Garden
Project, Fund-Raising, Purchasing
Supplies, Publicity and Publications,
Community Engagement and
attendance at Cluster rG oup Meetings.
We meet annually with our volunteers
with a social/working agenda, where
the Annual Report and End-of-Year
accounts a re p resented and discussed,
and new i deas encouraged and
discussed.
We work closely with Leicestershire
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8
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County Council, Kirby Muxloe Parish
Council, the Recreation G round Charity
Trust and various charitable and
voluntary g roups in Kirby Muxloe.
We have no employed staf. All roles
are undertaken voluntarily and there is
no payment awarded, other than
legitimate expenses for which receipts
must be p resented.
We work in close co-operation with
Leicestershire County Council (LCC),
Relationship with any Para 1 51 . Kirby Muxloe Parish Council (KMPC),
related parties the Recreation G round Charity T rust
(RGCT), and we meet regularly with
other Community-Managed Libraries
(Cluster rG oup) within the a rea
Note that the long-standing issues
Other surrounding our lease situation is still
not resolved, though some p rogress
has been made recently. Hence we
are still not yet a full C ML and ra e
dependent on LCC for ra g ant towards
our maintenance costs. This has been
a cause of considerable f rustration
over the years, as it limits our ability to
make decisions.
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## R **efe** r **ence an** d **A** d **minist** r **ative** d **etails**
**----- Start of picture text -----**
Charity name Kirby Muxloe Library & Community Hub
Other name the charity None
uses
Registered charity 1170870
number
Charity’s p rincipal a ddress Kirby Muxloe Library & Community Hub
Station Road
Kirby Muxloe
Leicestershire
LE9 2EN
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9
**Names of the cha** r **ity** r **t ustees who manage the cha** r **ity**
**----- Start of picture text -----**
Name of pe r son (o r bo d y)
D ates acte d if not fo r
T r ustee name Ofce (if any) entitle d to appoint r t ustee
whole yea r
(if any)
Helena June Treasurer Whole Year KML&CH
1
Abbey
David Joseph Chair(until 06 04 21 – 15 12 22. . . . KML&CH
2
Boon 15 12 21). .
3 Peter Boyd Butt 06 04 21 – 15 02 22. . . . KML&CH
Susan Elizabeth Chair r(f om Whole Year
4
Clodd 11 01 22). .
Elizabeth Secretary Whole Year KML&CH
5 Rosemary
Collinson
6 Anthony Deakin 31 03 22 – 05 04 22. . . . KML&CH
Stephen IT Co-ordinator 06 04 21 – 26 10 21. . . . KML&CH
7
Haywood
Barbara Ann Volunteer Co- Whole Year KML&CH
8
Hodson ordinator
9 Shilpa Modi 31 03 22 – 05 04 22. . . . KML&CH
Lindsay Medland Whole Year KML&CH
10
Prince
Mark F raser Riley Website Co- Whole Year KML&CH
11
ordinator
Rosemary Anne Cluster rG oup Whole Year KML&CH
12
Stead Representative
Patricia Christine 31 03 22 – 05 04 22. . . . KML&CH
13
Wollen
Penelope Ann Whole Year KML&CH
14
Wright
Thomas Richard Health & Whole Year KML&CH
15 Wright Safety/Maintenan
ce Co-ordinator
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Corporate t rustees – names of the d ri ectors at the date the report was approved D **i** r **ecto** r **name** None
Name of t rustees holding title to p roperty belonging to the charity
**----- Start of picture text -----**
T r ustee name D ates acte d if not fo r whole
yea r
Not Applicable
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10
## **Fun** d **s hel** d **as custo** d **ian** r **t ustees on behalf of othe** r **s**
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets a re held and how this falls within the custodian charity’s objects Details of a rrangements Not applicable for safe custody and segregation of such assets f rom the charity’s own assets
## **A** dd **itional info** r **mation (optional)**
## **Names an** d ddr **a esses of** d **a vise** r **s (Optional info** r **mation)**
**Type of Name A** ddr **ess a** d **vise** r Not applicabl e
**Name of chief executive** r **o names of senio** r **staf membe** r **s (Optional info** r **mation)**
## **Exemptions** r **f om** d **isclosu** r **e**
Reason for non-disclosure of key personnel details
Not applicable
## **Othe** r **optional info** r **mation**
None
12
## Declarations
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
Susan Elizabeth Clodd Chair
Signature(s)
Full name(s) Position (eg Secretary, Chair, etc) Date 2022
13
CHARITY COMMISSION
FOR ENGIAND AND WALES
KIRBY MUXLOE UBRARY AND COMIAUNITY HUB
1170870
Receipts and payments accounts
CC16a
For th• rIOd
from
01A)4r2021
3110Y2022
Section A Receipts and payments
Unr•strict•d
funds
Ro8tri¢ted
fund•
Endowm•nt
fund•
Total fund•
Lait y•ar
k• th• n•w••t £ kn th• n•w••t t ts> th• th• n••rn•t £
A1 R•c•l
Grants
Dona#0
Cdo S*••
LCC Ljbfa
Fln•wTrlc&ts otc
Prtntrn . BOO Cw
Fund R
Sund
1801
3n
669
19
372
Sub total(Gffjss income for
AR)
A2 A•s•t and Inv•s*m•nt •al•s.
9,194
9.194
1144
Sub total
9,194
9,194
2,144
A3Pa
t Exp•rthiM
Equlpm•rrt
In8ui•nc•
l.T Co•ts
St8bon•ry & Sundry Exprn•
LCC ry Fin•*Hol
Cala PUh•S
Fund R•gng Co•1•
Gard•nlng
Sundry
103
1,191
202
1.141
202
72
Sub total
355
1419
A4 As8•t and Inv•stm•nt
purcha•e•, (s•• tabl•)
Sub total
5,$98
2A19
Net of rncdpiAI(paym•nt•)
A5 Transf•rn b•twn funds
A6 Cash funds la•t ymr •nd
Cash fun(ts this year end
3.696
a£££z
3,596
3.596
CCXX Rl accounts (ss)
Section 8 Statement of assets and liabilities at the end of the period
Unrestrlct•d
fund•
R•stricted
funds
EndoThnt
fund•
n••i•st£
C&tagorAeG
B1 Cash fund8
31717
Total cash fvnds
J&811
fvnd•
funds
Dt.tai15
Det•lls
B4 A•8ats r•taln•d for th•
Details
Fund du•
86 Uabllltla8
SkJn•d lry ono or trte c
bohall ol all tho
SbJnatix•
Lknte of
roval
CCXX R2 acMurt• (SS)