||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**||||| |---|---|---|---|---|---|---|---|---|---|---| ||**From**|Period start date||||**To**|Period end date|||| |||06|04||2020||05|04|2021|| |||||||||||| |Section A|Reference and administration details|||||||||| |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**||||||||||| |||||Kirby Muxloe Library and Community Hub||||||| |||||||||||| |||||None||||||| |||||1170870||||||| |||||Kirby Muxloe Library and Community Hub||||||| |||||Station Road||||||| |||||Kirby Muxloe, Leicestershire||||||| |||||**LE9 2EN**||||||| ## **Names of the charity trustees who manage the charity** |1
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12|**Trustee name**|**Office (if any)**|**Dates**
**acted if not**
**for whole**
**year**|**Name of person**
**(or body)**
**entitled to**
**appoint trustee**
**(if any)**| |---|---|---|---|---| ||Helena June Abbey|Treasurer|10.12.2020|N/A| ||David Joseph Boon|Chair|Whole year|N/A| ||Peter Boyd Butt||Whole year|N/A| ||Susan Elizabeth Clodd|Liaison with Leicestershire County Council|Whole year|N/A| ||Elizabeth Rosemary Collinson|Secretary|Whole year|N/A| ||Stephen Haywood|IT Co-ordinator|Whole year|N/A| ||Barbara Ann Hodson|Volunteer Co-ordinator|Whole year|N/A| ||Lindsay Medland Prince||10.12.2020|N/A| ||Mark Fraser|Website Co-ordinator|Whole year|N/A| ||Rosemary Anne Stead|Children’s activities Co-ordinator|Whole year|N/A| ||Penelope Ann Wright||Whole year|N/A| ||Thomas Richard Wright|Maintenance/Health & Safety Co-ordinator|Whole year|N/A| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole**
**year**| |---|---|---| ||None|N/A| **Names and addresses of advisers (Optional information)** TAR March 2012 1 **Type of adviser None** **Address** **Name** ## **Name of chief executive or names of senior staff members (Optional information)** ## N/A ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CIO Foundation Constitution Type of governing document (eg. trust deed, constitution) BY virtue of its CIO Foundation Constitution How the charity is constituted (eg. trust, association, company) Selected from the membership and appointed by formal resolution at a Steering Trustee selection methods Group meeting. Advertising where necessary. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The charity has a full range of policies and procedures. They are kept in a file at the Library and volunteers are encouraged to refer to them as necessary. 2020-2021 has been a challenging year in many respects, dominated of course by the Covid crisis. We have acted at all times in strict accordance with Leicestershire County Council instructions about the measures to be taken, which has meant that we have had to be closed during lockdown periods, with limited opening as activity resumed. It was still closed by the end of the financial year, re-opening on a limited basis on 13[[th]] April 2021. Full re-opening is planned to occur on 1[[st]] November 2021. Inevitably these restrictions have had a significant impact. Our sources of income have been non-existent and our volunteers and customers have shown understandable caution in returning. At the same time, expenditure has also virtually ceased and hence we remain financially secure. The Steering Group has continued to meet on a regular basis, conducting its meetings by Zoom. We have been able to retain full managerial control, with all necessary Covid security precautions in place. Two of our founder Trustees resigned, including the Treasurer, and we are fortunate to have found replacements. A full handover of Treasurer duties has taken place and the transition has been seamless. 2020-2021 saw no progress in the lease situation that we have been faced with, for several years, although latterly there are some sings of progress. It seems likely that we will achieve full CML status in 2021-2022. We have maintained our good working relationships with Leicestershire County Council, Kirby Muxloe Parish Council and the Recreation Ground Charity Trust. The charity has a full range of policies and procedures. They are kept in a file at You **may choose** to include the Library and volunteers are encouraged to refer to them as necessary. additional information, where relevant, about: 2020-2021 has been a challenging year in many respects, dominated of course • policies and procedures adopted by the Covid crisis. We have acted at all times in strict accordance with for the induction and training of Leicestershire County Council instructions about the measures to be taken, trustees; which has meant that we have had to be closed during lockdown periods, with • the charity’s organisational limited opening as activity resumed. It was still closed by the end of the financial structure and any wider network year, re-opening on a limited basis on 13[[th]] April 2021. Full re-opening is planned to occur on 1[[st]] November 2021. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. TAR March 2012 2 ## **Section C Objectives and activities** 1. The provision of a public Library in Kirby Muxloe 2. To promote for the benefit of residents of Kirby Muxloe and surrounding areas the provision of a public Library for recreation and/or other leisure time occupation of individuals who have need of such facilities by reason of **Summary of the objects of the** their youth, age, infirmity or disablement, financial hardship or social and **charity set out in its governing** economic circumstances, or for the public at large, in the interests of social **document** welfare and with the object of improving the condition of life of the said residents. 3. To advance the education of the public in Kirby Muxloe and surrounding areas by6 operating and managing a lending Library. The Covid situation has resulted in no additional activities being mounted and indeed a contraction in what we have been able to do. The Library has been closed for much of the time, though its fabric has been maintained. During the open periods, full Covid restrictions have been in place, including social distancing, no refreshments, the wearing of face masks, the use of screens etc. We introduced a Click and Collect system, which was not successful. The demographic profile of Kirby Muxloe has meant that many of our volunteers and Library customers are older. Hence there has been a reluctance to resume normal activity. The Steering Group has been particularly strong, staffing the Library and making it Covid secure. We are working hard to build up our body of volunteers again and are confident that we will be able to **Summary of the main activities** resume full activity as and when conditions allow. **undertaken for the public benefit in relation to these objects** In all activities, the Trustees have regard to the guidance issued by the Charity **(include within this section the** Commission on public benefit **statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** TAR March 2012 3 **Additional details of objectives and activities (Optional information)** Due to restricted activity in 2020-2021, we have nothing further to report under this heading. You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance We take as our main achievement the continuation of a Library service to Kirby **Summary of the main** Muxloe residents and residents of surrounding areas. Clearly this has been **achievements of the charity during** difficult in this year, but we are pleased that we have been able to offer a **the year** secure environment during the limited re-opening periods. We are also pleased that we have maintained a full complement of Trustees and that the Steering Group has been active and supportive in difficult circumstances. We are planning for increased activity in 2021-2022, including achievement of full CML status, and an expansion of our café facilities. E We plan to engage with various cultural and theatre activities We are also actively planning a major project to develop our garden area into a garden with sensory features and expanded seating and refreshments areas. This will be done in full consultation with the community. ## **Section E Financial review** We do not hold reserves. **Brief statement of the charity’s policy on reserves** TAR March 2012 4 **Details of any funds materially in** Not applicable. **deficit** **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Not applicable. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Nothing further to report. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**gne** **on ea o te cartys truste**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**|**s**
Elizabeth Rosemary Collinson
David Joseph Boon|**s**
Elizabeth Rosemary Collinson
David Joseph Boon| |---|---|---| |||| ||Elizabeth Rosemary Collinson|David Joseph Boon| ||Secretary|Chair| ||25thOctober 2021|| TAR March 2012 5 CHARITY COMMISSION FOR ENGLAND AND WAIES Receipts and Payments Accounts Charity fvame ALUE LiOEao lir Chaiity number (il any) nllnEYUmEY For the peiiod fvom {stsit dale> EEIEEEI Section A Recetpts andyrymen Unre5tiicied Ivnds ¢0 the rwest Resiricted fjjnds to the Thearesi Endowment lunds 10 the nearest Total funds Last yeor neaiest lo the wfesl Al Rrf¢ipts 0￿1 Sub total 9. i oiz A4 Asset and investment p￿baSe$. et¢ rololpfjyments Nel ol le￿iP1s/(POy￿enlsj A5 Tiansleis bElween fund5 fvJIL -J7i A6 (ash f¥nd$18st year end Cosh lunds thi5 yeo¥ end 19 CC16a M•i When due (oplion31) Details 85 Liabilities Signed by one or two trustees on behall ol all the irustees 5igvatuie Print name Oale ol approval IAarch X11k new fom)•lJanuary 2017 ct16 KM H Finan ial 021 Recei Pa ments Grdnts Room hire Donations Café sales Fines and hokjs Books OVDS Printin Greetin cafds Sl Bart's refund £0.00 £0.00 £2.058.78 £19.52 £0.00 £5.50 £2.50 £0.00 £18.05 £40.00 Equipment Insurdn( Bft)adband etc Café purchases LCC stat￿ne Sund Three rin Greetin Quiz n £103.57 £438.60 £1.190.92 £51.90 £0.00 £22.97 £354.85 £184_80 £0.00 £72.00 f%rTJs hl refund Totsl Rtcei £2,144.35 £2,419.61 cei total Pa 275.26 Sund nni Face Shiekjs dium disposable Dettol wpes e disposable 51 hand sanrtiser so0￿ hand san5tiser Dettol wpes er toweLs Bin liners Bacterial handsrdsh Imndow deanin Fa￿ masks Battei*s for hand el dispenser £49.58 £25.98 £36.00 £12.99 £33.99 £19.98 £24.14 £18.99 £9.48 £20 89 £80.00 £16.99 £5.84 Current account In Hand {Pelty cash) Float Balance ejfd at end of the year £29,256.83 £193.97 £40.00 £29.490.80 loves k)ves Balance cjfd this ar. £29 215.54 Consisti Cufrent ac￿Unt In Hand cash Fbal Total Canied for4rdryJ £29 128.82 £46.72 £40.00 £29 215.54 Donatsons include £354.85 LCC running cosl tsnl 3b Lotte MPC donath)n for toilet cost £1,285.78 £623.00 £150.00 £2.058.78