THE HEREFORD FOOD BANK
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
REGISTERED CHARITY NUMBER: 1170826
No. 2 Rydell Mount, 37 Bodenham Road, Hereford HR1 2TP Telephone: 07792 417333 Email: enquiries@anchorage-accountants.co.uk
THE HEREFORD FOOD BANK
YEAR ENDED 31 DECEMBER 2021
CONTENTS
Page 1 - Contents - Page 2 Legal and administrative information - Pages 3 to 15 Trustees' report Page 16 - Statement of financial activities Page 17 - Balance sheet Pages 18 to 28 - Notes to the accounts - Page 29 Independent Examiner's report
Page 1
THE HEREFORD FOOD BANK
LEGAL AND ADMINISTRATIVE INFORMATION
2021
Trustees Lucy Hurds Fiona Jones Michael Wilkinson Marie Rosenthal Philip King Secretary Not appointed Principal office 41 Monkmoor Street Hereford HR1 2DX Telephone number 01432 607011 Website https://herefordfoodbank.co.uk Email address manager@herefordfoodbank.co.uk Accountants Anchorage No. 2 Rydell Mount 37 Bodenham Road Hereford HR1 2TP Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Monmouthshire Building Society John Frost Square Newport NP20 1PX
Page 2
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees present their report and the unaudited accounts for the year ended 31 December 2021.
Reference and administration details
Charity name and number
The registered charity name of the charity is The Hereford Food Bank; its charity registration number is 1170826.
Principal office
The address of the principal office of the charity is: 41 Monkmoor Street, Hereford, HR1 2DX.
Charity trustees
The trustees of the charity who served during and since the year ended 31 December 2021, were as follows:
| Name Chris Chappell Lucy Hurds Fiona Jones Michael Wilkinson Marie Rosenthal Michael Tavinor Philip King |
Position Chair |
Date appointed 22-03-21 18-10-21 |
Date resigned |
|---|---|---|---|
18-10-21 22-03-21 |
The trustees are appointed annually by rotation in general meeting by the board of trustees.
Structure, governance and management
Structure
The charity was established as a Charitable Incorporated Organisation (CIO) on 13 December 2016 and is governed by its constitution (amended 22 October 2019).
Appointment of trustees
Appointment of trustees is by majority election of the board of trustees in general session. New trustees undergo a formal induction process during which they are given a broad outline of the charity's policies and procedures. They are also given a copy of the charity's constitution (and any amendments made to it), and a copy of its latest annual report and statement of accounts. They are expected to familiarise themselves with the details of formal trustee responsibilities as laid down in charity law. Under the charity's constitutional provisions, trustees serve for a maximum period of three years, after which time they cease to hold office, but may be reappointed by the board of trustees at a subsequent general meeting.
Page 3
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Liability of members
In the event that the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
Management of the charity
The trustees exercise overall control of the organisation through attendance at regular management team meetings. Day-to-day running of the CIO is controlled by a manager and a deputy manager.
Risk management
The trustees carry out a regular annual review of the major risks to which the CIO is exposed, and implement changes or adjust policies to mitigate those risks.
Objectives and activities
Objects of the charity
The objects of the CIO - as set out in its governing document - are as follows:-
- The relief of poverty in Herefordshire and the surrounding area through the provision of emergency food parcels containing basic nutritional foods and other basic amenities, founded on the Christian principle that humanity should "love your neighbour as yourself".
The property of the CIO shall not be applied for purposes which are not charitable.
Public benefit statement
The charity is a public benefit entity. The trustees have complied with their statutory duty to have due regard to the guidance on public benefit published by the Charity Commission in deciding what activities the charity should undertake, and how those activities are made available to the public.
Activities undertaken for the public benefit
The charity's main activity undertaken for the public benefit in relation to its charitable objects during the year, was the provision of emergency food parcels.
These services - in accordance with the charity's objects - are typically restricted to those located within the county of Herefordshire and surrounding areas. This is largely for logistical reasons, but also because the trustees believe that the charity is meeting a particular demand for such services, which is not met by other organisations in the area.
The services are free at the point of need, although certain services are funded by a recharge to the local authority, in order to cover the costs of providing the service, and to maintain quality.
Page 4
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Foreword to the annual report
Now that the severe effects on health from the pandemic have lessened, the economic effects appear to have become more severe. For much of 2021 many people were protected by furlough provisions and the inability of landlords to evict tenants for non-payment of rent, but which has now ceased, leaving a lot of debt. The uplift on Universal Credit also ceased towards the end of 2021 and these factors appear to have been severely impacting many people in our area, with food parcels being sent out in increasing numbers.
We owe huge thanks to our managers who have been putting in some very long hours to ensure that wellfilled food parcels continue to be supplied to the people who need them in a safe and timely manner. Likewise our Team Leaders and volunteers, who during 2021 have packed over 2,100 food parcels, much of the time made more difficult by wearing masks and clocking up an incredible 7,500 voluntary hours.
This year marked the final year of office for our Treasurer, Phil King, who has finally retired and handed over to Fiona Jones, who is one of our Trustees. Phil has been managing our accounts since well before the charity was established in 2016, and the past two years have been exceptionally busy for him, and I would like to mention the fantastic support he has provided.
Finally, I would like to acknowledge all the wonderful people who have donated food and money to us, from Herefordshire and further away. Without their help there would be no Food Bank and we recognise and appreciate the support that we have had over the past year and hope that they know how much of a difference they have made to so many people.
Marie Rosenthal 7 June 2022 (Chair)
Executive summary
The Hereford Food Bank is committed to the relief of poverty in Herefordshire and the surrounding area through the provision of emergency food parcels containing basic nutritional foods and other basic amenities.
The Food Bank operates principally through referrals from agencies, churches and certain individuals who are aware of the needs of the people they are supporting and believe that a food parcel is appropriate.
2021 was another exceptional year, again affected by the Covid-19 pandemic, where the Food Bank supplied 2,107 food parcels supporting 4,750 individuals, including 1,848 children, which represents almost 100,000 meals. In terms of individuals assisted, this was an increase of 17% on 2020. During the Christmas period, 50 hampers containing fresh food and gifts provided by the local community were supplied to 145 adults and 67 children.
What the organisation does
Our vision
The provision of food parcels to those recipients deemed to be in emergency need arising from, for example, homelessness, psychiatric breakdown or delayed benefit payments. In 2020 this was extended to people experiencing particular hardship due to the pandemic, and which has remained in place for 2021. We do not wish to create dependence and we work on the premise that the Food Bank is intended to help individuals or families over the crisis until they can support themselves.
Page 5
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
What the organisation does (continued)
Our activities
A food parcel for up to a maximum of 7 days is supplied according to need.
Referrals come from case workers, social workers, NHS staff and other agencies and individuals and an appropriate food parcel is prepared. Due to the current economic circumstances, the Trustees have continued to allow individuals who have been experiencing hardship to obtain an initial food parcel without the need for a referral.
The Food Bank also provides information to the residents of Herefordshire and the surrounding areas to improve understanding of the concept and impact of poverty.
The Food Bank maintains good working relationships with referring agencies and other food providers by attending meetings and distributing information about its operation on a regular basis.
Achievements and performance
Background
Hereford Food Bank has been functioning in one form or another since 2008. Originally it took the shape of a Community Larder established by the Churches in Hereford Diocese Action Team, where individuals having obtained a voucher from a recognised Agency could attend the Larder and receive a bag of food which would enable them to cope with their current problem.
In February 2013 the Food Bank opened in Aubrey Street and the voucher system was abolished, being replaced by a system of referrals from agencies and recognised individuals. At the end of 2016, the Food Bank became an independent registered charity, replacing the previous operation under the auspices of the Hereford Diocesan Church of England Council for Social Aid.
Following a sustained increase in the requests for food support, the premises at Aubrey Street became too small and a move was made to a larger unit in Monkmoor Street in 2019.
The Food Bank has transformed itself over the past two years in response to the Covid-19 pandemic and is now able to effectively utilise remote working and can swiftly change its operating teams to minimise the effect of an outbreak of illness. During the pandemic, no shifts were closed due to health issues and all legitimate requests for food were fulfilled.
Summary of the year's activities
The core activity of the Food Bank is to supply emergency food parcels – and in 2021 an impressive number of 2,107 were picked, packed, and provided to a total of 4,750 people.
But during the past year we also have managed to introduce several new initiatives – we have worked with the Rapid Relief team to provide 3-day emergency food boxes supplying basic nutrition for a family of four and have extended this to produce our own boxes which have been provided to schools and local welfare groups throughout the county. This has been very well received, and we will continue to produce these throughout the coming year.
Page 6
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Achievements and performance (continued)
Summary of the year's activities (continued)
In certain circumstances we have been able to provide food vouchers, which can be used to purchase food and other items at supermarkets to supplement food parcels which allows us more flexibility in helping reduce food poverty. We have been working on this method of support with a national affiliation of food banks and continue to look carefully at the methods in use by other food banks and establishing what works well in Hereford. We have also been partnering with another charity who are able to supply vouchers for energy, which allows some of our clients to switch on the cooker and have a hot meal.
The Food Bank van continued to be an essential element of the service in 2021: delivering food parcels to people who did not have transport, or who were isolating, and where necessary, collecting some of the larger donations.
We have also worked with several local groups who provide food aid within the Hereford community and have helped them by supplying them with basic food items such as pasta, beans, soup, and tinned tomatoes from our own stores. In addition, we have approached different agencies and neighbourhood groups to try to find ways to ensure that people in need of food are aware of our service and can get it from us. One project which was established was to provide primary school children in some Hereford schools with a bag containing pasta, a recipe card, and leaflets about how to get help from us, or donate to us, so that awareness of our presence reached many more families.
Distribution: the decision was made to limit the collection of food parcels from the Monkmoor Street premises by agencies and clients, and local taxi firms collected parcels from the Food Bank and delivered it to client's homes. Later in the year this was supplemented by the purchase of a Food Bank van which was used to collect food from supermarkets and deliver to clients.
Sources of funding
Since the charity was established as an independent entity in 2016, the level of monetary donations from individuals, groups and local businesses has increased steadily, but in 2020, in response to the pandemic, this soared to £186,256. In 2021, this reduced to £109,995 but which continued to reflect the generosity of local people and businesses and their strong support for the Food Bank.
In addition, funding from local churches remained relatively high, at £7,482, which does not include the value of the significant amount of food donations which are regularly received.
Due to the exceptional level of support in 2020, the Trustees recommended that grants were not actively sought in 2021. However, several grants were very gratefully received, including the Mumford Memorial Trust, Herefordshire County Council, and Sainsbury’s, which allowed the purchase of fresh food items and supported the local ‘Healthy Living’ initiative.
Page 7
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Achievements and performance (continued)
Volunteers and staff
A large part of the Food Bank’s operation is conducted by volunteers who generously give their time to prepare food parcels, receive and sort donations, collect food from supermarkets and distribute food to clients. These people are the real stalwarts of our organisation – our volunteers, led by our team leaders. There are so many people who work for us who are always prepared to turn out, to take on the difficult jobs and to stay for as long as it needs to finish. During 2021 these volunteers recorded over 7,500 hours of work, with certainly many more hours unrecorded.
Volunteer number remain high at just over 100, and although many people returned to work at the end of the furlough period, they have been replaced by new volunteers and we are very pleased to see so many new faces in our organisation.
An operation of this scale, supporting so many people and fulfilling a role within the community requires a very competent Food Bank Manager to ensure that both clients and referring agencies can be assured of regular opening hours and an efficient service. A Deputy Manager, recruited in 2020, continues in post and supports the manager, and organises the volunteer rotas. In 2021 the Food Bank continued to operate with a team leader in charge of each shift.
An off-site donation centre was regularly used in 2021, but as premises re-opened for normal business it became increasingly difficult to acquire suitable locations in the city.
Food donations
We are extremely grateful for the support received from the staff and customers at Morrison’s, Lidl, Asda, Sainsbury’s, Cooperative Stores, Waitrose, Tesco Bewell Street, Wellington & Ewyas Harold Post Office and Stores and many others in the area. Many of the stores have their own Community Champions and we would like to mention how well they have worked with us to increase donations and acquire grants.
The Hereford community is amazingly generous and during 2021 has donated a very substantial quantity of food. But the unprecedented demand throughout the year rapidly reduced our food stocks and which at times appeared to be very low. The Harvest and Christmas periods of 2021 were not quite as plentiful as in previous years, however, the level of financial support allowed us to purchase additional food to supplement any deficiencies.
In 2021 it was calculated that the value of food donated was approximately £110,000 and an additional £27,000 was purchased.
Page 8
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Plans for the future
In the next year (2022)
-
To continue to provide food to people in need
-
To continue to develop the model to become self-sustaining from donations
-
To increase the role of the Team Leader to allow the Manager to spend more time in developing community relationships
-
To monitor staffing and ensure that we can manage the increasing demand on services
-
To continue to develop the relationships with other agencies and bodies to ensure that we reach a wider client base (especially the elderly)
-
• To establish the role of ‘Ambassador’ who will assist in communicating information inwardly and outwardly
-
Provide training to Team Leaders, especially in the area of food handling
-
Provide training to Managers to develop skills
In the next 2-3 years
-
To continue to provide food to people in need
-
To reach more people who may be experiencing hardship by working with schools and community groups
-
To provide a sustainable source of income through grant applications and fundraising activities
-
To work with other agencies and bodies to try and alleviate food poverty at source and reduce the need for emergency aid
Recipients of food in 2021
In 2021 the Food bank supplied 2,107 food parcels supporting 4,750 individuals, including 1,848 children, which represents nearly 100,000 meals. In terms of individuals assisted, this was an increase of 17% on 2020 (the number of children helped increased by 22%). During the Christmas period, 50 hampers containing fresh food and gifts provided by the local community were supplied to a further 143 adults and 73 children.
The graph below demonstrates a pattern of demand where there is the greatest need during the winter months when heating costs are high and seasonal work is limited, and influenced by outbreaks of Covid-19.
Page 9
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Recipients of food in 2021 (continued)
To put this into perspective, the graph below illustrates the past five years: numbers of food parcels supplied are in blue, the number of adults supported in red, and children supported in green, and the dotted line shows the trend. This really demonstrates the unpredictability of the demand for our services but illustrates that the trend remains on a rapid increase.
It is difficult to make comparisons with previous years – but there remains an underlying trend of increased food poverty with the greatest spikes being caused by difficulties being experienced in the most severe waves of the pandemic.
The reasons why people need help from the Food Bank continued to be monitored. This shows that the most significant issue continues to be problems with debt, budgeting or employment.
Page 10
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Recipients of food in 2021 (continued)
The final graph below indicates the people and agencies who refer clients to the Food Bank. There is a marked difference between 2020 and 2021, where in 2021 a pale blue division represents people who are self-referring for a food parcel. In 2021 the Trustees temporarily allowed the Food Bank to accept referrals from individuals on a one-off basis, rather than via the normal route of agencies. The reason for this was because many people had not found themselves in food poverty before and were reluctant to seek help until they were desperate, and rather than ask them to get a referral via an agency which could delay getting help to them and their families, a food parcel was provided immediately. They were then asked to seek advice from the appropriate agency.
----- Start of picture text -----
----- End of picture text -----*
Page 11
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Recipients of food in 2021 (continued)
These statistics have helped contribute to the national picture and demonstrate the significant level of food poverty and assist those lobbying the government for more welfare assistance. The statistics are updated monthly to show emerging trends and to try to predict the future demand for the service.
During 2021, an initiative commenced where in certain circumstances food vouchers were provided, which could be used to purchase food and other items at supermarkets to supplement food parcels, allowing more flexibility in helping to reduce food poverty. The Food Bank has been working on this method of support with a national affiliation of food banks and has looked carefully at the methods in use by other food banks to establish what could work well in Hereford. We have also partnered with another charity who supply vouchers for energy, allowing some of the Food Bank’s clients to switch on the cooker and have a hot meal.
The Food Bank has worked with several local groups who have been providing food aid within Hereford and have helped them by supplying basic food items such as pasta, beans, soup, and tinned tomatoes from our stores for them to distribute to their clients. These groups are community based and make a very valuable contribution by providing a direct channel from the short-life dated food from supermarkets to the public.
A new project was started with the aim of ensuring that more people in need of food would be better aware of how to get help from the Food Bank: the Food Bank provided primary school children in several Hereford schools with a bag containing pasta, a recipe card, and some leaflets about the Food Bank, so that this message reached many more families. This will continue in 2022.
Grants and donations received in 2021
Grants and donations
The Food Bank has always been well supported by the local community but from the onset of the pandemic the response from individuals, churches and local organisations was truly magnificent and this year again, cash to the value of £109,086 was donated (£180,825 in 2020 and £32,132 in 2019). This is in addition to donations of fresh produce and tinned goods. The Food Bank was so very grateful to receive these gifts and to pass them on to the people in our community who were less fortunate.
A large number of donations were received anonymously, some for significant amounts, and the Food Bank would like to take this opportunity to thank all those people who silently support its work. This included donations via Facebook where we received £7,327, with £408 from Amazon Smile, and £1,400 via Give as you Live.
It is also very pleasing that a number of our donors are registered for Gift Aid, which added £8,391 in 2021.
The Trustees would like to acknowledge and to thank the following organisations for their support in 2021:
-
Herefordshire Council Emergency Assistance Grant • Amcor Flexibles
-
• Mumford Memorial Trust • The Jerusalem Trust • Sainsbury’s Community Grants • Seventh Day Adventists • Asda Foundation • Platform Housing • The Barrels Beer Festival • Ned Potter
-
The Dean and Chapter, Hereford Cathedral
Page 12
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Managing Risk
A range of policy documents and procedures have been produced that are intended to manage and minimise risk.
The following Policies & Procedures are in place. (The date following each title is the date of the latest revision.)
-
Staff and Volunteer Handbook (Jan 2021)
-
Volunteer Policy (Feb 2020)
-
Health and Safety Policy including Fire Safety Management Procedures (Jan 2021/June 2019)
-
Lone Worker Policy (Jan 2021)
-
Grievance and Disciplinary Procedure (January 2021)
-
Equal Opportunities Policy (January 2021)
-
Code of Practice on Harassment, Bullying and Victimisation (January 2021)
-
Data Protection Policy (August 2020)
-
Privacy & Confidentiality Policy (August 2020)
-
Safeguarding Vulnerable Adults (April 2020)
-
Food Handling (Dec 2019)
-
Manual Handling Policy and Procedure (2 docs) (January 2021)
-
Guidelines for Requesting food parcels (February 2022)
Financial review
The Hereford Food Bank again benefitted from the outstanding generosity from the public and this enabled it to provide food to people in need throughout the year. The level of donations dropped from the previous year, however this had been unprecedently high due to the pandemic. The Food Bank had also discouraged grants because of the amount of cash available, with the hope that it would be distributed to other causes.
At the start of the year, there was an opening balance of £161,920 held in an account with the Charities Aid Foundation.
Due to a very high level of demand, even though the donation of food by the public had an estimated value of £110k, expenditure on food reached just over £20k, allowing us to supply food to 4,750 people, which was an increase of 17%. Nevertheless, the total expenditure for the 2021 year increased by £64k to £214k, up from £149.9k in 2020 (with the pre-pandemic level being £65.8k in 2019). Administrative and management staff costs were significant at £45.8k, however an operation supplying food parcels to this number of people and managing 100 volunteers requires a significant amount of supervision and coordination.
Income decreased in 2021 to £238.6k, but the amount donated in 2020 of £339.9k had been incredibly high, compared to a level of £69.4k in 2019. The generosity of the local community remained outstanding: the income figure for 2021 included an estimated value for donated food of £109.7k.
In consequence, the Food Bank had cash reserves at the end of the year of £179.9k, which represented an increase of £17.9k on 2020, which was a very satisfactory position. Of this, the trustees set aside £20k as a general reserve, and at the end of the year there were no restricted funds, £23.9k having been disbursed in 2021. Overall, this placed the Food Bank in a very good position for supporting people in need throughout the subsequent year.
Page 13
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Financial review (continued)
Summary Financial Statement
| Year ended 31 December 2021 Income Individual Donations Church Donations Other Donations Fund-raising Grants LWP payments Gifts in kind Gift Aid Investment income Total income for the year Expenditure Food Purchases (net of stock movement) Delivery Food vouchers Operational staff costs Office Expenses Telephone/Broadband Rent Electricity Water Administration-management - Workplace pensions Bank charges Repairs, equipment, maintenance Insurance Fund-raising expenses Van - operating costs Depreciation charges Accountancy and independent examiner's fees Meeting costs Charitable donations Other Total expenditure for the year Surplus for the year |
£ 64,066 7,482 37,538 88 6,750 4,278 109,720 8,391 320 |
|---|---|
| 238,633 | |
| - £ 120,052 660 2,945 39,147 2,007 615 13,784 2,208 159 14,186 400 264 1,291 1,177 43 2,321 5,440 1,600 144 4,050 1,482 |
|
| 213,975 | |
| - 24,658 |
Page 14
THE HEREFORD FOOD BANK
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
Financial review (continued)
Reserves policy
The trustees review the reserves policy annually, in the light of future plans, and on the basis of the most recent accounts information. They aim to maintain a level of reserves sufficient to enable the charity to take advantage of new opportunities, and to cover the expected and unexpected costs of pursuing its objectives during periods of reduced funding. Due to the current economic uncertainties, the trustees consider that the required reserves level should be between 6 and 9 months of normal expenditure. In addition to this, the trustees aim to maintain a reserve of £20,000 to cover the charity's liabilities that would arise if it were to cease to operate.
At 31 December 2021, the charity's reserves stood at £231,352, which was equivalent to 13.6 months of normal expenditure. This is in excess of the required level, and the trustees will take steps to reduce the amount during the next financial year.
Basis of accounts
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Trustees and staff
The trustees on 31 December 2021 were:
-
Marie Rosenthal (Chairman)
-
Mike Wilkinson
-
• Lucy Hurds
-
Fiona Jones
-
• Phil King
The Dean of Hereford resigned in March 2021, and Marie Rosenthal joined the board of trustees and accepted the position of chair.
The trustees employ a Manager and a Deputy Manager for the Food Bank, who control the day-to-day operations. A management team, which includes four of the Trustees, meet regularly throughout the year.
Approved by order of the board of trustees, and signed on its behalf by:
23 June 2022 …………………………………......…….. ……………………………………….. (Marie Rosenthal - Trustee) (Date)
Page 15
THE HEREFORD FOOD BANK
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Income and endowments from Donations and legacies 4 Charitable activities 5 Other trading activities 6 Investments 7 Total income Expenditure on Raising funds 8 Charitable activities 9 Total expenditure Net income for the year and net movement in funds 12 Reconciliation of funds: Total funds brought forward 20 Total funds carried forward |
Unrestricted funds 227,447 4,278 88 320 232,133 43 190,056 190,099 42,034 208,283 250,317 |
Restricted funds 6,500 - - - 6,500 - 23,876 23,876 (17,376) 17,376 - |
2021 £ £ 233,947 333,371 4,278 5,548 88 1,034 320 - 238,633 339,953 - - 43 35 213,932 149,864 213,975 149,899 24,658 inco 190,054 225,659 35,605 250,317 Prof 225,659 2020 Total Funds |
|---|---|---|---|
The notes on pages 18 to 28 form part of these accounts.
Page 16
THE HEREFORD FOOD BANK
BALANCE SHEET
AS AT 31 DECEMBER 2021
| 2020 | |||||
|---|---|---|---|---|---|
| Note | £ | £ | |||
| Fixed assets | |||||
| Tangible assets | Total fixed assets | 17 | 18,965 | 18,053 | |
| Current assets | |||||
| Stocks | 43,200 | 33,500 | |||
| Debtors | 18 | 11,136 | 15,309 | ||
| Cash at bank and in hand | 180,126 | 163,190 | |||
| Total current assets | 234,462 | 211,999 | |||
| Liabilities | |||||
| Creditors: amounts falling due within one year | 19 | (3,110) | (4,393) | ||
| Net current assets | assets | 231,352 assets | 207,606 | ||
| Total assets less current liabilities | 250,317 | 225,659 | |||
| Total net assets | assets | £ 250,317 assets | £ 225,659 | ||
| The funds of the charity | |||||
| Unrestricted funds | Total unrestricted funds | 20 | - | 250,317 | 196,283 |
| Restricted income funds | Total restricted funds | 20 | - | - | 17,376 |
| Total charity funds | £ 250,317 | £ 225,659 |
The financial statements were approved by the board of trustees and authorised for issue on the date given below, and were signed on its behalf by:
23 June 2022 ……………………………………......….. ……………………………………….. (Marie Rosenthal - Trustee) (Date)
Page 17
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
1. Charity information
Hereford Food Bank is a Charitable Incorporated Organisation (CIO), established under an 'association model constitution' on 13 December 2016 in England and Wales, and registered as a charity with the charity registration number 1170826. A CIO is a charity registered as a body corporate under Part 11 of the Charities Act 2011.
The charity's principal office is 41 Monkmoor Street, Hereford HR1 2DX.
2. Basis of preparation
Accounting basis
The accounts (financial statements) have been prepared in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. Although the Covid-19 pandemic increased demand for the charity's services, it also led to a large increase in donations that more than covered the additional service costs. As a result, the pandemic did not affect the charity’s ability to continue as a going concern. There are no material uncertainties affecting the current year’s accounts.
Hereford Food Bank meets the definition of a Public Benefit Entity under FRS 102.
The financial statements have been prepared on the historical cost basis, unless otherwise stated in the relevant accounting policy notes.
These financial statements are presented in Sterling.
Page 18
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
3. Principal accounting policies
The principal accounting policies adopted in the preparation of these financial statements are set out below, and have been consistently applied.
Incoming resources
Incoming resources comprise the invoiced value of services provided during the year, excluding value added tax, and net of trade discounts. The charity's policy is to recognise a sale when substantively all the risks and rewards in connection with the services have passed to the buyer. Incoming resources also reflect the value of unbilled work at the year end, where a right to consideration exists. Incoming resources include the value of services provided under contracts, to the extent that there is a right to consideration, and is recorded at the value of the consideration due. Where payments or donations are received in advance of services provided, those amounts are recorded as deferred income and included as part of 'Creditors due within one year'.
Income is included in the SOFA when a right to entitlement exists, when its receipt is virtually certain, and when the monetary value can be measured with sufficient reliability.
Where income and expenditure are related, both are reported gross in the SOFA.
Grants which are conditional upon the delivery of a specific performance by the charity, are only included in the SOFA when the charity has obtained unconditional entitlement to the income. Grants which are related to specific performance are included in the SOFA as the charity earns the right to consideration from its performance. Government grants are treated in accordance with the accruals model of FRS 102. Where they relate to revenue expenditure, they are credited to the SOFA as they are received; where they relate to capital expenditure, the grant is deferred, and subsequently released to the SOFA over the useful life of the related asset.
Grants which are subject to a condition which allows for the recovery by the donor of any unexpended part of a grant, are recognised in full when receivable. Any related liability for repayment is included when repayment is probable.
Incoming resources are deferred when the charity receives income that is subject to a condition that prohibits expenditure until a future specified event or accounting period, or when it receives contractual income in advance of the provision of services to which the income relates. In such circumstances, the relevant amount is accounted for as deferred income, and recognised as a liability until the accounting period in which the charity is allowed to expend the resource, or provides the related services.
Grants are classified in the SOFA according to their nature. Grants of a general nature, or for the purposes of core funding, are included in 'Voluntary income'; grants relating to the provision of goods or services - either to beneficiaries, or as a part of charitable activities - are included in 'Incoming resources from charitable activities'.
Where the charity receives incoming resources specifically to provide a fixed asset, or if a fixed asset is donated, the relevant amount or valuation is recognised in the SOFA in full, when receivable. Where the use of the asset is unrestricted, a designated fund is established (where material) to reflect the book value of the asset, and is reduced over the asset's useful economic life by the amount of the depreciation applied in each accounting period.
Tax reclaims are included in the SOFA at the same time (and in the same category) as the gift to which they relate. Where receipt occurs after the year end, there is a corresponding entry to debtors.
Page 19
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
3. Principal accounting policies (continued)
Incoming resources (continued)
Gifts in kind are included at a reasonable estimate of their value to the charity, or the amount realised. They are included in the SOFA when receivable.
Donated services and facilities are included in incoming resources (with an equivalent entry to resources expended), where the benefit to the charity is reasonably quantifiable, measurable, and material. The amount recorded is the estimated value to the charity of the service or facility received.
The value of volunteer help received is not included in the accounts, but is described in the trustees' annual report, where material.
Investment income is included in the SOFA when receivable.
Gains or losses arising on disposal, revaluation or impairment of fixed assets - whether held for the charity's own use, or for investment purposes - will be included in the fund which held the related asset prior to the disposal, revaluation or impairment.
Impairment losses, or losses on disposal, of assets held for the charity's own use (i.e. not investment assets), will be treated as additional depreciation of the relevant asset, and charged appropriately to the resources expended section of the SOFA.
Gains on the disposal of fixed assets held for the charity's own use, will be included in the SOFA under the heading 'other incoming resources'.
Exceptional items are those which fall within the charity's ordinary activities, but which are material in terms of their size or incidence. They are included within the income category to which they relate, but are disclosed on a separate line in order to provide a true and fair view. A full explanation of the nature of such items will be provided in the notes to the accounts.
Resources expended and liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Expenditure is recorded in the SOFA at cost, net of trade discounts. Irrecoverable VAT is included with the expenditure to which it relates.
Expenditure is classified under the following activity headings:
-
Raising funds - These comprise the costs of fundraising activities.
-
Charitable activities - These comprise all costs associated with furthering the charity's objects.
Support costs include governance costs (the costs of preparing and examining the annual accounts, the costs of trustee meetings, and the costs of any legal advice to trustees on governance or constitutional matters), as well as IT costs and finance costs. Support costs are apportioned between expenses relating to charitable activities, and those relating to fundraising activities on the basis disclosed in the notes to these accounts.
Grants payable are included in the SOFA when a commitment has been made, and there are no conditions (within the control of the charity) that are still to be met, relating to the grant.
Page 20
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
3. Principal accounting policies (continued)
Funds accounting
The charity's income, expenditure, and net assets are analysed between the following funds (where applicable):
-
Unrestricted funds: those which are freely available to the trustees, and which can be applied to any of the charity's purposes, without restriction.
-
Designated funds: legally defined as unrestricted funds, but reserved for a particular purpose by the trustees.
-
Restricted funds: those which are typically subject to an external restriction, and which the trustees may only apply to specific purposes of the charity.
Tangible fixed assets
Fixed assets are initially recorded at cost, and capitalised where cost exceeds £100 and the asset is expected to provide an economic benefit beyond one accounting period.
Fixed assets (other than those held for investment purposes), are shown after making deductions for accumulated depreciation and impairment provisions. Residual values are assessed at the end of each accounting period, and assets are reviewed on an annual basis for any indicators of impairment.
Depreciation is calculated so as to write off the cost of an asset (less its estimated residual value), over the useful economic life of the asset. No depreciation is charged in the year of disposal. The rates used were as follows:-
-
Leasehold property - equal instalments over the period of the lease.
-
Motor vehicle - 25% reducing balance.
-
Plant and machinery - 20% straight line.
-
Computer equipment - 33% straight line.
Leased assets
Leases are classified as finance leases when substantially all the risks and rewards of ownership of the asset have transferred to the charity; all other leases are classified as operating leases. Operating lease rentals are charged to the SOFA in equal annual amounts over the period of the lease.
Debtors
Trade and other debtors are recognised at the settlement amount due after any discounts offered, and after any provision for doubtful debts. Prepayments are valued at the amount that relates to future accounting periods.
Cash at bank and in hand
This includes cash, vouchers and any short-term highly liquid investments, with a maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 21
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
3. Principal accounting policies (continued)
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Stock
Purchased stock is valued at cost, after making due allowance for obsolete and slow-moving items. Cost is calculated using the first-in, first-out basis of valuation.
Donated stock is grouped according to product type, and valued at an estimate of the average unit cost that would have been incurred by the organisation if it had purchased those goods itself.
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. Contributions are charged to the statement of financial activities as they become payable, in accordance with the rules of the scheme.
Page 22
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
| 4. 5. 6. 7. 8. 9. |
Donations and legacies Grants and donations Gift aid General-purpose and core-funding grants (Included £40,000 of government grant funding in 2020) Gifts in kind Income from charitable activities Food parcel fees Income from other trading activities Fundraising activities Income from investments Interest received Expenditure on raising funds Storage expenses Sundry Expenditure on charitable activities Direct costs Stock movement Purchases Packaging and consumables Protective equipment Delivery charges Operational staff fees Food vouchers Overhead expenses Establishment expenses Motor and equipment expenses Administrative expenses Governance costs Advertising and marketing costs |
2021 109,086 8,391 6,750 109,720 233,947 - 4,278 - 88 - 320 - - 43 43 - £ (9,700) 129,752 - - 660 39,147 2,945 18,789 7,721 22,306 1,744 568 213,932 - £ |
180,825 15,571 71,000 65,975 2020 £ |
|---|---|---|---|
| 333,371 | |||
| - 5,548 |
|||
| - 1,034 |
|||
| - - |
|||
| - 35 - |
|||
| 35 | |||
| - £ (33,500) 105,590 301 1,425 7,842 34,787 - 18,041 3,016 11,061 1,200 101 |
|||
| 149,864 | |||
| - |
Page 23
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
10. Analysis of expenditure by charitable activity
| Programme Provision of emergency food parcels |
Activities undertaken directly £ 212,188 |
Support costs £ 1,744 |
Grant funding of activities £ - |
Total £ 213,932 |
||
|---|---|---|---|---|---|---|
11. Analysis of support costs
Governance and other support costs are identified by the charity and then apportioned between the cost centres of expenditure for 'raising funds', and expenditure on 'charitable activities'. For the year ended 31 December 2021 the charity apportioned its costs on the following basis:
| **12. ** | Raising Charitable funds activities Total Support cost £ £ £ Governance - 1,744 1,744 - - - Net income for the year Fees relating to independent examination of the accounts Accountancy fees relating to the preparation of the annual accounts This is stated after charging: |
Basis of allocation Nature of the expense 2021 2020 £ £ 500 500 1,100 700 1,600 1,200 |
Basis of allocation Nature of the expense 2021 2020 £ £ 500 500 1,100 700 1,600 1,200 |
|---|---|---|---|
| 1,200 |
13. Trustee expenses
No expenses were paid to, or on behalf of, the trustees during the year (2020: £Nil).
| **14. ** | Staff costs Gross wages and salaries Include description: 'and benefits in kind' 52,474 Employer's national insurance costs () Employer's contributions to a defined contribution pension scheme ## |
Staff costs Gross wages and salaries Include description: 'and benefits in kind' 52,474 Employer's national insurance costs () Employer's contributions to a defined contribution pension scheme ## |
2021 £ 52,474 - 1,259 53,733 |
£ 38,637 3,204 585 2020 |
|---|---|---|---|---|
| 42,426 |
No employee received emoluments in excess of £60,000. No remuneration or benefits were payable to the trustees during the year (2020: £Nil). Remuneration and benefits payable to the charity's other key management personnel are given at note 23.
Page 24
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
15. Staff numbers
The average head count of staff employed during the year (analysed by area of activity) was as follows:
| Charitable activities Administrative and support services |
2021 No. 3 1 4 |
No. 2 1 2020 |
|
|---|---|---|---|
| 3 |
Volunteer staff
Volunteers regularly contribute towards the provision of the charity's food parcel service and the day-today administration of the charity, but those costs are not included in these accounts.
16. Corporation tax
The charity's income and gains are exempt from corporation tax as they are applied for charitable purposes.
| **17. ** | Tangible fixed assets £ Cost At 1 January 2021 Additions Disposals At 31 December 2021 Depreciation At 1 January 2021 Charge for the year Disposals At 31 December 2021 Net book value At 31 December 2021 At 1 January 2021 |
Leasehold property £ - 4,805 - 4,805 - 695 - 695 4,110 - |
Motor vehicle £ 11,994 - - 11,994 562 2,858 - 3,420 8,574 11,432 |
Plant and machinery £ 6,787 727 - 7,514 563 1,475 - 2,038 5,476 6,224 |
Computer equipment £ 469 820 (190) 1,099 72 282 (60) 294 805 397 |
Total £ 19,250 6,352 (190) |
|
|---|---|---|---|---|---|---|---|
| 25,412 | |||||||
| 1,197 5,310 (60) |
|||||||
| 6,447 | |||||||
| 18,965 | |||||||
| 18,053 |
Page 25
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
| 18. 19. **20. ** |
Debtors Amounts falling due within one year Trade debtors Prepayments and accrued income Other debtors Other debtors comprise reclaimable National Insurance payments. Creditors : amounts falling due within one year Trade creditors Accruals Funds of the charity B/fwd at Analysis of movements in funds 01-01-21 £ Unrestricted funds Undesignated funds 208,283 - Restricted funds Food purchases 17,376 - Total funds 225,659 |
Incoming resources £ 232,133 - 6,500 - 238,633 |
|
|---|---|---|---|
Page 26
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
20. Funds of the charity (continued)
| Comparative Analysis of movements in funds Unrestricted funds Undesignated funds Restricted funds Food purchases Rent Running costs Covid-19 emergency food purchases Total funds Covid-19 emergency food purchases and deputy manager |
B/fwd at 01-01-20 £ 30,980 - 4,625 - - - 4,625 - 35,605 |
Incoming resources £ 278,953 21,000 - 5,000 10,000 25,000 61,000 - 339,953 |
Resources expended £ (101,650) (3,624) (4,625) (5,000) (10,000) (25,000) (48,249) - (149,899) |
C/fwd at 31-12-20 £ 208,283 |
||
|---|---|---|---|---|---|---|
| - 17,376 - - - - - |
||||||
| 17,376 | ||||||
| - 225,659 |
Description of undesignated funds
Fund name Purpose General fund The 'free reserves' after allowing for any designated funds.
Description of restricted funds
Fund name
Food purchases
Rent
Running costs
Covid-19 emergency food purchases and deputy manager
Covid-19 emergency food purchases
Purpose
To help fund the charity's food purchases.To be applied to the charity's food purchase costs, after which the restriction ceases.
To help to fund the charity's cost of renting property.To be applied to the charity's property rental costs, after which the restriction ceases.
To help to fund the charity's general running costs.To be applied to the charity's general running costs, after which the restriction ceases.
To assist in meeting the costs of food purchases and managerial staff during the Covid-19 pandemic.To be applied to the charity's food purchase costs and managerial expenses during the pandemic, after which the restriction ceases.
To assist in meeting the costs of food purchases during the Covid-19 pandemic.To be applied to the charity's food purchase costs during the pandemic, after which the restriction ceases.
Page 27
THE HEREFORD FOOD BANK
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
(continued)
20. Funds of the charity (continued)
Net assets between funds as at 31 December 2021
| Fund type Unrestricted funds Undesignated funds Restricted funds Total funds |
Fixed asset Investments £ - - - - |
Long-term liabilities £ - - - - |
Tangible Fixed assets £ 18,965 - - 18,965 |
Net current assets £ 231,352 - - 231,352 |
Total £ 250,317 |
|---|---|---|---|---|---|
| - - |
|||||
| - 250,317 |
21. Leasing commitments
At the balance sheet date, the charity had the following total commitments under non-cancellable operating leases:
| Later than one year and not later than five years Included above are the following commitments in respect of leases of land and buildings: Lease payments recognised as an expense |
2021 £ 24,500 ~~-~~ 24,500 13,784 |
2020 £ 35,000 |
|
|---|---|---|---|
| ~~-~~ 35,000 |
|||
| 13,810 |
22. Pensions
During the year, the charity operated a defined contribution scheme for its officers and employees. The cost for the year (recognised in the SOFA) was £1,259 (2020: £585). The outstanding contributions at the balance sheet date amounted to £Nil (2020: £Nil)., and are included within 'creditors due within one year'.
The pension costs are allocated to the relevant fund and activity cost centre, in accordance with the nature of the work undertaken by the employee or officer to whom the benefit accrued. In the year under review, all costs were allocated to unrestricted funds, and to expenditure on charitable activities.
23. Related party transactions
Key management personnel
During the year, remuneration and benefits totalling £14,586 were paid to the charity's key administrative staff (2020: £7,639). The trustees received no remuneration or benefits.
25. Going concern
There are no material uncertainties about the charity's ability to continue as a going concern.
Page 28
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE HEREFORD FOOD BANK ('THE CHARITY')
I report to the charity's trustees on my examination of the unaudited accounts of the charity for the year ended 31 December 2021, which are set out on pages 16 to 28.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). You are satisfied that the accounts of the charity are not required by charity law to be audited and have chosen instead to have an independent examination.
I report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act') and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is to drawn to the fact that the charity has prepared the accounts (financial statements) in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act 2011; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
24 June 2022
Vaughan Barnacle FCA (Relevant professional body: ICAEW) (Anchorage- 2 Rydel Mount, 37 Bodenham Road, Hereford, HR1 2TP.)
(Date signed)
Page 29