ALFORD SPORTS HALL ASSOCIATION SPORT / RECREATION CHARITY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] DECEMBER 2020
Registered Charity Number: 1170819
ALFORD SPORTS HALL ASSOCIATION CHARITY TRUSTEES, MANAGEMENT COMMITTEE AND ADVISORS
TRUSTEES:
Bob Karley Paul Lock David Allen
MANAGEMENT COMMITTEE:
Rename account (Chairman) Doug Porter-Robinson (Alford Town Council rep.) David Allen (Treasurer) Paul Lock (Committee Member) Andrew Allen (Committee Member) David Willoughby (ELDC rep) (Sports Hall Manager) Robert Thornalley (JSTC rep) (Lincolnshire County Council)
INDEPENDENT EXAMINER:
J Hynes Tinn Criddle Solicitors 6 High Street Alford Lincs. LN13 9DX
BANKERS:
Barclays Bank plc
ALFORD SPORTS HALL ASSOCIATION CHARITY
ANNUAL REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Constitution & Objects
The Charity named Alford Sports Hall Association is regulated by a Chance to Share Agreement (the Agreement) made between Lincolnshire County Council, East Lindsey District Council (ELDC), the Charity and Alford Town Council, which was adopted on the 27[th] September 1993. The Charity was registered as a Charity on 27[th] January 1996 as Registered Charity No. 1052365. The Charity has a lease agreement for use of the sports facilities in John Spendluffe Technology College (the School).
Alford Town Council is the custodian trustee of the Charity in the Agreement, for the Lease of the premises. The Agreement requires the School and the Charity to associate together and share the Sports Hall.
The objects of the Charity are defined in the Constitution for the Charity, dated 27[th] September 1993, as:
“2. (a) to promote the benefit of the inhabitants of Alford and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; 2. (b) to establish, or procure the establishment of a Sports Hall and to maintain and manage same in furtherance of these objects.”
In 2016 The trustees resolved to reconstitute the Charity to form a Charitable Incorporated Organisation (CIO) which was duly registered with the Charity Commission on the 19[th] December 2016 under Registered Charity number 1170819. The objects of the CIO being largely the same as the Charity and defined as:
- 1) TO PROMOTE THE BENEFIT OF THE INHABITANTS OF ALFORD AND THE NEIGHBOURHOOD (HEREINAFATER CALLED "THE AREA OF BENEFIT") WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTEREST OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS; 2) TO SECURE THE ESTABLISHMENT OF A SPORTS HALL AND TO MAINTAIN AND MANAGE THE SAME (WHETHER ALONE OR IN CO-OPERATION WITH ANY LOCAL AUTHORITY OR OTHER PERSON OR BODY) IN FURTHERANCE OF THESE OBJECTS
Charity Commissioners’ Additional Reporting Requirements
Since the Charity’s 2013 Annual Report to its Trustees, additional annual reporting requirements have been specified by the Charity Commission, as follows:
-
The Charity provides public benefit for sports, physical recreation facilities and events and coaching to the community of Alford and its local hinterland in East Lindsey District of Lincolnshire.
-
The Charity has no contracts with any government body. It has had a Service Level Agreement (SLA) with ELDC which ceased on the 31[st] December 2014. It ceased when ELDC transferred its functions relevant to the Charity to the new Magna Vitae Trust for Leisure and Culture (MV) on 1[st] January 2015. The Charity are continuing discussions in relation to the agreed SLA
-
The Trustees for the Charity confirm they have complied with the duty to have regard to guidance published by the Charity Commission.
-
The Trustees confirm their agreement with the foregoing and other content of this report.
Trustees: Bob Karley Paul Lock Signed. ………………. ………………... ……………….. Date: ………………. ………………… ………………..
Financial
The Charity is able to continue to provide its objectives to the community whilst it receives financial support from East Lindsey District Council and Alford Town Council, and John Spendluffe Technical College (JSTC), which has contributed for the last two years. The support from JSTC includes rebates for business rates. Without this support this Charity would not be sustainable.
The following tables contain summary accounts figures for the last five years.
| Income-Expenses by Category | Income-Expenses by Category | Income-Expenses by Category | |||
|---|---|---|---|---|---|
| 2020 2019 |
2018 | 2017 | 2016 | 2015 |
| Income-Expenses by Category | Income-Expenses by Category | Income-Expenses by Category | Income-Expenses by Category | ||||
|---|---|---|---|---|---|---|---|
| 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | ||
| £ | £ | £ | £ | £ | £ | ||
| Income Categories | |||||||
| Grants – MV (was ELDC) | 25,000 3,500 587 1,992 627 |
8,500 2,000 587 16,937 3,867 652 514 |
8,500 | 8,500 | 8,888 | 8,500 | |
| Alford TC & JSTC | 3,500 | 2,500 | 3,000 | 3,000 | |||
| Other Grants | 2,000 | 2,200 | 350 | 3,412 | |||
| Hiring’s | 9,489 | 9,393 | 8,972 | 8,197 | |||
| Holiday Activities | 4,706 | 3,958 | 365 | 3,111 | |||
| MUGA | 1,277 | 1,392 | 1,009 | ||||
| Other Income | 382 | 147 | 45 | 928 | |||
| Total Income | 31,119 | 33,057 | 29,854 | 28,090 | 21,620 | 28,157 | |
| Expense Categories | |||||||
| Bank Charges | 51 | 66 | 57 | ||||
| Book Keeping | 547 | 435 | 413 | ||||
| Business Rates | 1,076 | 547 | 1,791 | 1,461 | |||
| Catering | 53 | 30 | 20 | ||||
| Computer Consumables | 336 1,670 |
1,254 407 |
8 | ||||
| HMRC | 1,045 | 749 | 619 | 480 | |||
| Insurance | 2,829 | 1,449 | 1,425 | 1,386 | |||
| Floor Replacement | |||||||
| Business Costs | 504 | 300 | 395 | 954 | 645 | ||
| Office Costs | 2,208 | 24,690 2,744 1,387 |
44 | 781 | 830 | ||
| Salaries | 18,169 | 18,806 | 16,756 | 17,716 | |||
| Coaching/Training | 2,057 | 776 | 192 | 494 | |||
| Sports Equipment | 116 | 512 | 3,721 | ||||
| Sports - Consumables | 799 | ||||||
| Staff Training | 15 521 |
858 39 561 |
383 | ||||
| Stationery | 5 | 39 | |||||
| Telephone & Comms | 525 | 496 | |||||
| Total Expenses | 5,305 | 33,586 | 26,388 | 24,415 | 22,664 | 26,883 | |
| Grand Total | 25,814 | 529 | 3,466 | 3,675 | (1,044) | 1,274 |
| 2020 | 2019 | 2018 | 2017 | 2016 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| End Year Balances | |||||
| Bank Accounts - Barclays | Total | Total | Total | Total | Total |
| Current account | 34,794 | 8,980 | 9,508 | 6,045 | 3,571 |
| Deposit account | 2 | 2 | 2 | 2 | 1 |
| Projects account | 1,206 | 1,205 | 1,203 | 1,200 | 1 |
| Total Assets | **£36,002 ** | £10,713 | £7,247 | £3,574 | £4,618 |
Treasurer’s Report
The Charity’s finances in 2020 have been dominated by the measures the government have put into place as a response to the COVID-19 pandemic. On the one hand, although income has all but ceased with the closure of the Sports Hall in March, the Business Support Grant has provided much needed funds that could, with the right investment, provide a huge a benefit to the facility.
The Charity expenses are noticeable reduced due to the Job Retention Scheme payments, which for the purposes of the accounts have been deducted from the salaries payments to give a net charge in the Profit and Loss account.
The bank balances at the year end reflect the COVID related financial support.
Future Funding
ELDC have confirmed their continued support with a stepped withdrawal of the grant over the next few years which is welcome while ASHA continues its strategy for the development of other local services and the adoption of the business plan implemented in 2019.
– Projects: Receipts Expenditure 2020
Understandably, there have been no programme of Projects.
Appointment of new Officers, Trustees and Management Staff
The pandemic has resulted in Nick Hogg (chairman) Michael Lithgow (manager) ceasing their involvement with ASHA. The committee will need to appoint a new Trustee/Committee member with Peter Milson formally retiring after many years of invaluable service.
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
ALFORD SPORTS HALL ASSOCIATION CHARITY FOR THE YEAR ENDED 31[ST] DECEMBER 2020
I report on the accounts of the Alford Sports Hall Association for the year ended 31[st] December 2020
Respective Responsibilities of Trustees and Examiner
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the audit of S43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under S43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiners’ Statement
In connection with my examination, no matter has come to my attention:-
-
which gives me reasonable cause to believe that, in any material respect, the requirements:-
-
to keep accounting records in accordance with S41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
J. Hynes Tinn Criddle Solicitors, Alford, Lincolnshire
SIGNED:
DATE:
ALFORD SPORTS HALL ASSOCIATION
AGM FEBRUARY 2021
Sports Hall Managers Report
The Year 2020
See treasurers report