GLENSIDE HOSPITAL MUSEUM
email: glenside_museum@hotmail.com web: www.glensidemuseum.org.uk Twitter: Glenside_museum
Trustees' Report and
Financial Statements for the year to 31[st] March 2022
Glenside Hospital Museum U.W.E. Glenside Campus Blackberry Hill Bristol BS16 1DD
Registered Charity No: 1170808
Glenside Hospital Museum CIO Charity No [E&W]: 1170808 Learning is the core purpose of our organisation. We are an educational community resource and we work to change negative attitudes and prejudice about mental illness by speaking out. Silence is the cause of stigma
GLENSIDE HOSPITAL MUSEUM C.I.O.
Trustees' Annual Report for the year to 31[st] March 2022
CONTENTS
Page
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Reference and Administrative Information
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Structure, Governance and Management
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Objects and Activities
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Achievements and Performance
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Statement of Responsibilities of Trustees
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Accountant's Report
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Statement of Financial Activities
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Balance Sheet
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Notes to the Accounts
Reference and Administrative Information
Charity name: Glenside Hospital Museum Charity registration number: 1170808 Registered Office and Operational Address: Glenside Hospital Museum, UWE Glenside Campus, Blackberry Hill, Bristol BS16 1DD
Trustees 2021-22
Anwyl Cooper-Wills (chair) Brian Kington John Pimm Claire Charlton (appointed 18/11/21) Anna Louise Bryant (appointed 18/11/21) Gwyn Birt (appointed 16/10/21)
Structure, Governance and Management
The Glenside Hospital Museum CIO is a Charitable Incorporated Organisation registered with the Charity Commissioners on 16 December 2016 (no. 1170808). Its principal office is at Glenside Hospital Museum, UWE Glenside Campus, Stapleton, Bristol BS16 1DD. The governing document is the Constitution dated 8 December 2016. The foundation trustees were Peter Carpenter, Brian Kington and John Pimm.
The CIO was created in order to continue the operations of the Friends of Glenside Museum (Charity number 1042422 ) under a more robust legal format. It has been recognised by the Charity Commissioners and HMRC as a continuation of the Friends
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GLENSIDE HOSPITAL MUSEUM C.I.O.
Charity. The transfer of assets however has been delayed and therefore the activity of the Museum has continued to be managed through the Friends of Glenside Hospital Museum.
The trustees are assisted in the operation of the charity by the Management Committee, which manages the day to day operation of the Museum for both charities, and by the volunteers. Our thanks go to the many volunteers who give their time to the museum.
Reserves Policy
As the charity is small and has no significant ongoing financial commitments the trustees do not consider it necessary at this stage to set aside any reserves. This position will be reviewed in the light of future developments.
Objects and Activities
Charitable Objects
The object of the CIO is to advance the education of the public in the subject of mental health care and learning difficulties by the establishment and maintenance of a museum.
Public Benefit
We aim to provide information on hospital care, mental illness and learning difficulties by using our collections from the Bristol Lunatic Asylum (1861-1994) and the Stoke Park Colony of Hospitals for people with learning disabilities (1909 - 2000). The museum’s collection is conserved and developed to provide a stimulating educational environment and give an insight into the help and care needed for people experiencing mental health problems.
Learning is the core purpose of our organisation, which is an educational community resource. We are determined to change negative attitudes and prejudice about mental illness and to speak out, as silence is the cause of stigma. The museum supports people's understanding of mental illness and incapacity through the history of mental health care.
The Trustees have read and had regard to the Charity Commission’s guidance on public benefit.
Achievements and Performance
A dedicated team of 30-40 volunteers ensure the work of the Museum is achieved and that it is open to the public on Wednesday mornings and Saturdays each week. We provide training and development, work experience and an outreach programme. Activities developed and delivered such as drawing classes, talks, pop-up-museum events, dementia and educational workshops and using the museum space for meetings halted from March 2020. Since then we have started to re-build our outreach programme and look at plans to increase the sustainability of the Museum. The year 2021-2022 has been one of recovery.
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GLENSIDE HOSPITAL MUSEUM C.I.O.
The museum was closed from October 2020 until June 2021 due to Covid19 restrictions, but we welcomed 1,773 visitors during the year. Through loans, exhibitions in other locations and social media, the museum attracted 50,000 visitors. We had a placement undertaking professional practice experience via an MA in Curatorial Practice at the University of Leicester. Two successful iterations of a course on Interrogating Collections for artists and a Curating Course instigated through Outside In (Charity No. 1171128) who gained funding from the National Heritage Lottery Fund as part of their ongoing work around raising the profile of artwork created by patients and supporting artists who have difficulties accessing the art world. The first course was delivered in April – May on Zoom the second, September – December, on site. We continued to deliver GHM workshops hinging on discussions prompted by items in our collection both online and in the museum for students at universities, colleges and schools.
Our thanks go to our volunteers who give their time to add to the museum and make sure it continues to be open to the public and online. The accounts have been scrutinized independently and approved as accurate with no matters to be called to attention.
GLENSIDE HOSPITAL MUSEUM C.I.O.
Statement of Responsibilities of the Trustees
Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charitable company for the year. In preparing those financial statements the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the applicable Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.
The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
Approved by the trustees on 12[th] November 2022 and signed on their behalf by:
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………………………………………………………… Gwyn Birt, Trustee
………………………………………………………… John Pimm, Trustee
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GLENSIDE HOSPITAL MUSEUM C.I.O.
Accountant's report to the trustees of Glenside Hospital Museum CIO
I have prepared the accounts on the following pages from the information and explanations supplied to me.
As the charity’s turnover is less than £25,000, I have not carried out an Independent Examination.
……………….................................................................................14[th] November 2022
Rupert Taylor Easton Business Centre Felix Road Bristol BS5 0HE
Glenside Hospital Museum CIO Statement of Financial Activities Year to 31st March 2022
| Total | Total | |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| (all unrestricted) | (all unrestricted) | |
| £ | £ | |
| Income: | ||
| Voluntary income | 357 | 805 |
| Charitable activity income | 124 | 164 |
| --------------- | --------------- | |
| Total Income | 482 | 969 |
| Expenditure: | ||
| Charitable activities | 90 | 563 |
| --------------- | --------------- | |
| Total Expenditure | 90 | 563 |
| --------------- | --------------- | |
| Net Income / (Expenditure) | 392 | 407 |
| Transfers between funds | - | - |
| --------------- | --------------- | |
| Net Movement in Funds | 392 | 407 |
| Total funds brought forward | 6,541 | 6,134 |
| --------------- | --------------- | |
| Total funds carried forward | 6,932 | 6,541 |
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Glenside Hospital Museum CIO Balance Sheet
As at 31st March 2022
Registered charity no: 1170808
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Fixed Assets | - | - |
| Current Assets | ||
| Cash at bank and on hand | 7,076 | 6,637 |
| Debtors and prepayments | - | - |
| --------------- | --------------- | |
| 7,076 | 6,637 | |
| Current Liabilities | ||
| Creditors and accruals | 144 | 96 |
| --------------- | --------------- | |
| Total Current Liabilities | 144 | 96 |
| --------------- | --------------- | |
| Net Current Assets | 6,932 | 6,541 |
| --------------- | --------------- | |
| Net Assets | 6,932 | 6,541 |
| Statement of funds | ||
| Unrestricted funds: | ||
| General funds | 6,932 | 6,541 |
| Restricted funds | - | - |
| --------------- | --------------- | |
| 6,932 | 6,541 | |
| Signed on behalf of the trustees: | ||
| ........................................... | ........................................... |
Gwyn Birt 12th November 2022
John Pimm 12th November 2022
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Glenside Hospital Museum CIO Notes to the Accounts Year to 31st March 2022
[1] Principal Accounting Policies
The principal accounting policies adopted in the preparation of the financial statements are set out below.
(a) Basis of preparation The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), as amended by Update Bulletin 1 issued on 2nd February 2016, and the Charities Act 2011. Glenside Hospital Museum meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). (b) Preparation of the accounts on a going concern basis The charity's balance sheet at 31st March 2021 is in surplus, and the charity has no ongoing contractual obligations such as staffing or premises costs. All expenditure is limited to funding already available. Therefore the trustees are satisfied that the charity is a going concern on an ongoing basis. (c) Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of activities is deferred until the criteria for income recognition have been met. (d) Donated services and facilities Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value. (e) Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. (f) Fund Accounting [i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. [ii] Designated funds are unrestricted funds set aside by the Management Committee for particular purposes. [iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. (g) Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. As the charity is not registered for VAT, all VAT on expenditure is charged as a cost against the activity for which the expenditure was incurred. Expenditure is classified under the following activity headings: [i] Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. There were no such costs during the year in question. [ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of an indirect nature necessary to support them. [iii] Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question.
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lenside Hospital Museum CIO otes to the Accounts (continued) ar to 31st March 2022
Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.
Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. Fixed Assets
Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method. Individual items costing less than £200 are not treated as fixed assets.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the account.
Creditors
Creditors are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
| Income from donations | 2022 | 2021 |
|---|---|---|
| Total | Total | |
| Unrestricted | Unrestricted | |
| £ | £ | |
| Individual donations | 25 | 805 |
| Gift Aid | 332 | - |
| --------------- | --------------- | |
| 357 | 805 | |
| Income from charitable activities | 2022 | 2021 |
| Total | Total | |
| £ | £ | |
| Sales | 124 | 164 |
| --------------- | --------------- | |
| 124 | 164 |
The charity received no government grants during the period in question.
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Glenside Hospital Museum CIO Notes to the Accounts (continued) Year to 31st March 2022
| [4] | Analysis of expenditure on charitable activities Total Total 2022 2021 Direct costs: £ £ Exhibition costs - - --------------- --------------- - - Support costs: Insurance and membership 42 467 Accountancy 48 96 --------------- --------------- Total Support Costs 90 563 --------------- --------------- Total Expenditure 90 563 |
|---|---|
As the charity only undertook one area of activity during the period, support costs have not been apportioned.
| [5] [6] [7] |
Tangible Fixed Assets 2022 2021 Equipment Equipment Cost £ £ Opening balance - - Additions during the year - - --------------- --------------- - - Depreciation Opening balance - - Charge for the year - - --------------- --------------- - - --------------- --------------- Net Book Value: - - Debtors and prepayments 2022 2021 £ £ Sundry debtors - - --------------- --------------- - - Creditors 2022 2021 Amounts due within 12 months: £ £ Accruals 144 96 --------------- --------------- 144 96 |
|---|---|
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Glenside Hospital Museum CIO Notes to the Accounts (continued) Year to 31st March 2022
| [8] | Movements in funds Balance at Transfers Balance at 01/04/2021 Income Expenditure between 31/03/2022 funds Unrestricted Funds: General Funds 6,541 482 (90) - 6,932 --------------- --------------- --------------- --------------- --------------- Total Unrestricted Funds: 6,541 482 (90) - 6,932 --------------- --------------- --------------- --------------- --------------- Total Funds: 6,541 482 (90) - 6,932 |
|---|---|
- [9] Payments to trustees and related party transactions No trustees received remuneration during the year. There were no payments to trustees during the year (2020 nil). There were no other related party transactions during the year.
[10] Staffing
The charity employed no staff during the year (2020 nil).
[11] Previous year comparisons
| Statement of Financial Activities | Restricted | Unrestricted | Total | ||
|---|---|---|---|---|---|
| Previous year comparison | funds | funds | funds | ||
| 2021 | 2021 | 2021 | |||
| £ | £ | £ | |||
| Income: | |||||
| Voluntary income | - | 805 | 805 | ||
| Charitable activity income | - | 164 | 164 | ||
| --------------- | --------------- | --------------- | |||
| Total Income | - | 969 | 969 | ||
| Expenditure: | |||||
| Charitable activities | - | 563 | 563 | ||
| --------------- | --------------- | --------------- | |||
| Total Expenditure | - | 563 | 563 | ||
| --------------- | --------------- | --------------- | |||
| Net Income / (Expenditure) | - | 407 | 407 | ||
| Transfers between funds | - | - | - | ||
| --------------- | --------------- | --------------- | |||
| Net Movement in Funds | - | 407 | 407 | ||
| Total funds brought forward | - | 6,134 | 6,134 | ||
| --------------- | --------------- | --------------- | |||
| Total funds carried forward | - | 6,541 | 6,541 | ||
| Movements in funds | Balance at | Transfers | Balance at | ||
| Previous year comparison | 01/04/2020 | Income | Expenditure | between | 31/03/2021 |
| funds | |||||
| Unrestricted Funds: | |||||
| General Funds | 6,134 | 969 | (563) | - | 6,541 |
| --------------- | --------------- | --------------- | --------------- | --------------- | |
| Total Unrestricted Funds: | 6,134 | 969 | (563) | - | 6,541 |
| --------------- | --------------- | --------------- | --------------- | --------------- | |
| Total Funds: | 6,134 | 969 | (563) | - | 6,541 |
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