Trustees’ Annual Report for the period
From 01/01/2021 Period start date To 31/12/2021 Period end date
Charity name: The City of Lichfield Concert Band
Charity registration number: 1170801
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 To advance the education of the public
of the charity as set out in the arts and science of music
in its governing through the provision and promotion of
document a concert band in Lichfield and
surrounding areas.
Summary of the main Para 1.17 and We are a community concert band
1.19
activities in relation to providing opportunities for local
those purposes for the players to develop their skills through
public benefit, in weekly rehearsals leading to regular
particular, the activities, concerts for the wider community.
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The trustees are aware of the Charity
whether the trustees Commission information regarding
have had regard to the public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers
N/A Other
Achievements and Performance
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SORP reference
• The City of Lichfield Concert Band
has sadly, like all music societies, been
widely affected by the Covid-19
Summary of the main Para 1.20 pandemic and during the first 6
achievements of the months of 2021 was unable to operate.
charity, identifying the We resumed rehearsals in June 2021
difference the charity’s and worked hard to establish a safe
work has made to the environment for our members working
circumstances of its towards our first concert for nearly 2
beneficiaries and any years in October 2021. This was a sell-
wider benefits to society out and a great occasion for both the
as a whole. charity's members and the local
community after a long time of live
music being silenced.
• Despite the pandemic, membership
of the band remained stable at around
45 involving a wide age range.
Rehearsals continued weekly in the
later part of 2021, and a working
committee met regularly to plan
activities for the band to move forward
post pandemic, in addition to the
trustees who oversaw the
administrative work.
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N/A
Achievements against Para 1.41
objectives set
N/A
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
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Other
Financial Review
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Review of the charity’s Para 1.21 See attached accounts for the period.
financial position at the Healthy financial position with assets
end of the period of approx £15,913 in a current and
deposit account.
Statement explaining the Para 1.22 We have a reserves policy defined to
policy for holding financially cover a period of 12 months
reserves stating why they expenditure. The current reserve
are held amount necessary is £7,500, which
would be the amount required for the
band to function for a year assuming
no income.
Amount of reserves held Para 1.22 £7,500
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 No concern
uncertainties about the
charity continuing as a
going concern
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are voted in by the
methods including details membership at the AGM following a
of any constitutional proposal and seconded nomination.
provisions e.g. election to Chair, secretary and treasurer
post or name of any appointed internally by the trustees.
person or body entitled
to appoint one or more
trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name The City of Lichfield Concert Band
Other name the charity N/A
uses
Registered charity 1170801
number
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Charity’s principal c/o 53 Broad Lane
address Lichfield
Staffs
WS14 9SU
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Samantha Chair
1
Tranchant
2 John Wharton Treasurer
3 Liz Athey Secretary
4 Carol Bache
5 Stephen Smith
6 Alison Trimmer
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements None for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees S J Tranchant Signature(s) S C Smith Samantha Tranchant Full name(s) Stephen Christopher Smith Position (eg Trustee Chair Secretary, Chair, etc)
Date 05/10/2022
City Of Lichfield Concert Band - Accounts year end Dec 2021
| INCOME | Current | Dep 2021 | Dep 2020 |
|---|---|---|---|
| account | |||
| £ | £ | ||
| Subs | £120.00 | ||
| LCC Grant | £500.00 | ||
| HSBC | |||
| Community Fund | |||
| HMRC-Gift aid | £116.39 | ||
| Concerts | £2,240.00 | ||
| Bucket collections | |||
| ^Carolling | £299.31 | ||
| Guildhall hire refund | |||
| Rafe | |||
| Refunds | £20.00 | ||
| other-Friends of band | |||
| donations | £360.00 | ||
| TOTAL | 3,655.70 | 0.60 | £6.06 |
| EXPENDITURE | |||
| HONORARIUM | £1,170.00 | ||
| GUILDHALL REHEARSALS | £567.00 | ||
| CONCERTS VENUE HIRE | £696.23 | ||
| WADE STREET CHURCH REHEARSALS | £27.00 | ||
| DEPS | £150.00 | ||
| INSURANCE/making music | £235.00 | ||
| PRS | £122.06 | ||
| MUSIC | £1,072.64 | ||
| Donation | |||
| OTHER- | £186.76 | ||
| PRINTING | £113.70 | ||
| %OTHER-website, | £204.12 | ||
| Buxton refunds | £660.00 | ||
| REFUNDS | £140.00 | ||
| equipment- | £523.99 | ||
| 5,868.50 | £0.00 | ||
| Cashbook balance at start of year | £12,159.03 | £5,966.76 | £5,960.70 |
| plus receipts since then | £3,655.70 | £0.60 | £6.06 |
| less total payments | £5,868.50 | ||
| Cashbook balance at end of year | 9,946.23 | 5,967.36 | £5,966.76 |
| Bank balance at end of year | £9,946.23 | £5,967.36 | £5,966.76 |
| minus payments not yet cleared | |||
| adjusted balance at end of year | 9,946.23 | 5,967.36 |
john wharton Jan 2022
^
Current A 2020
£ 380.00 500.00
94.00 300.00 660.00 30.00 1,964.00
858.00 120.36 100.00 108.00 341.00 262.85 57.20 21.12 24.80 110.00 561.92 2,565.25
12,760.28 1,964.00 2,565.25 12,159.03 12,159.03