## **The Manchester Community and Youth Project** **Annual Report and Accounts April 2023 to March 2024** 1 Dalt: 15A1112 THE MAN'CHESTIR COMIILTNrtY AND YOLrrH PROJECT I ropjrt on f(K ts plod Ol. April 20J? to 3J- March 2W_4. TIIL ilJJriiw 1I4Iw 4fL' alw IIK. JirLYluz¥ lur thL purpts¢ uf v)mpany lith) art reswnsibly ftr th¢ preparari ol. &£(pllLts. nK' cIL*nt>' s Ini&iees tbat att ttoi required forthis Peri￿ 43(2Tr of the LThariLi&% A<1 1993 ithe Acri) and ihai ald I￿￿penden1 exarniDaliQD i& reqllired. H*vith8 4u4fbed mysell thai the Lh*ily *wJii u*thr c￿MPanY taw atyj ig eligthle iAdepxle it is my respDftSibility t Exanwne the XiYJUmS under Section 43 of the 1993 ALX Ti> li)ll0￿ pTrxedures th>wn in CJef*Rt DirtLXiolls givert by the Chariiy Cthknmi$4i￿ lu Sel'uoth 4317)Ibl of tr 1993 kn1." arrtl My extsnli￿litsts 001 io a¢&()rdu￿¢ With the Getyerti DiTtL￿10￿¥ gilets by tbe Chttriiy Co¢wk¢4sitsii. Ao exwJiiilaliOO ittiludes a Jtview ot the tetord% kept by the tknrii) and a toiijparisots of the e& ekanU￿1il}￿. ￿ rnauer come tu my artemion.. thich 8ives rtte reas(MJthb]e tswse io btjieve thaL ill any reyw the to keep ￿cOuntr￿ ￿e￿rd￿. inxcordance Sethion 386 aNI.1117 of the Companies Acr 7(th.' and To prepare acLMMJni% whiih the &ii&uniin8 tti(Irdh. Ly>n)ply with XLY)uniin¥ re4uircrneM5 01 s￿1101￿% 394 arNI 395 uf CuthpaDies AL'I _llX76 ar￿1 with thethiwl4 atsl PritsLiple> of Slaieiiiew ol P￿.iLL￿.. AtCOUniin8 Rep)rtiD8 by ChaT5￿4. Have lloi been I￿. or 2. To Wh￿b. ith my (¥u¥ioTh thtioo be iomabk a ofthe*Lwn Ah & Als nwiefe4J Certifitt1 ALL4Wllant 3￿) NeIL￿len North London NWIO IIBT Tel.. 02084506623 ## **Trustees’ Annual Report for the period** **From 1[st] April 2023 To: 31[st] March 2024** **Charity name: The Manchester Community and Youth Project Charity registration number: 1170800** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To help and educate young people,
especially, but not exclusively through their
leisure time activities so to develop their
physical, mental, social, emotional, and
spiritual capacities that they may grow to
full maturity as individuals and members of
society
the prevention or relief of poverty by
providing: grants, items and services to
individuals in need and/or charities, or other
organisations working to prevent or relieve
poverty| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our charity is committed to fostering
confidence, leadership, communication, and
interpersonal skills through social action as
a form of experiential learning.
We provide opportunities for young people
and community members to volunteer,
regardless of their background or
circumstances, often for causes that they
themselves choose and vote on.
Our principal activities and services
included:
1.**Community Support and**
**Services**:
`o`
Providing social support,
grants, and other essential
services to the local
community in Manchester.
2.**Youth Engagement and Social**
**Events**:
`o`
Hosting youth clubs,
motivational lectures, and
various social events in local| 3 ||community spaces across| |---|---| ||Greater Manchester.| |3.**Spiritual Retreats – Arbaeen**|| |**Camps and Trips**:|| |`o`|Organised trips for over 50| ||delegates to participate in an| ||international spiritual retreat.| |`o`|Generous donations enabled| ||us to provide subsidised| ||travel and accommodation| ||and to fund motivational| ||speakers and workshop| ||leaders.| |4.**Orphan Support Programmes**:|| |`o`|Delivering education and| ||health support to orphans in| ||Iraq and Pakistan.| |5.**Water**|**Provision Projects**:| |`o`|Installing water pumps and| ||RO plants to provide clean| ||drinking water in rural areas| ||of Pakistan.| |6.**Food Basket Distribution**:|| |`o`|Distributing essential food| ||baskets to needy families,| ||ensuring access to basic| ||sustenance during| ||challenging times.| |7.**Taleef**|**Project**:| |`o`|Supporting the Christian| ||community in Pakistan| ||during Easter through| ||dedicated initiatives.| |8.**Heatwave Relief Efforts**:|| |`o`|Providing aid and resources| ||to vulnerable populations| ||affected by extreme heat.| |9.**Winter Appeal**:|| |`o`|Supporting homeless| ||individuals in Manchester| ||and vulnerable communities| ||in Pakistan during the harsh| ||winter months.| |**10. Orphan Eid Gift Programme:**|| |`o`|Providing special Eid gifts,| ||including clothing, toys and| ||sweets to orphans in need.| |This year marked a significant and|| |unprecedented milestone for our small|| |charity. We received overwhelming support|| |and contributions from our donors, enabling|| |us to expand the reach and impact of our|| |projects.|| 4 |||**Fundraising Initiatives**
To support these activities, we organised a
variety of events and challenges in
Manchester, including:
11. Fundraising events and social
gatherings.
12. Charity walks and fundraising
challenges.
Each activity was designed with a learning
objective, helping young people develop
practical skills and a deeper understanding
of social responsibility.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In compiling the charity’s annual business
plan and activities for the year we have kept
in mind the Charity Commission’s guidance
on public benefit in our planning workshops
and meetings.
Given the overwhelming support we
received for the welfare related and
emergency relief work, we had resolved to
hold a focus group in the coming year to
see if our charity objectives clause was
comprehensive enough to cover this and if
we need to modify to reflect our activities.
This year as a result of the
recommendations made by the focus and
with consent from the charities commission,
we modified our objects clause on 1stof
May 2024 to explicitly include the relief of
poverty and related activities as our stated
as a charitable organisation| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The main theme for our grant-making
decisions in the year 2023/24 was
addressing immediate and critical needs
related to health, education, hygiene,
economic crises, and food support.
Our focus was on supporting small-scale
cases where individuals and families faced
significant challenges, ensuring timely
assistance to those most in need.| 5 |Policy on social investment
including program related
investment|Para 1.38|**NA**| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Trustees and management team
generously gave their time voluntarily,
receiving no remuneration for their work as
Trustees. One member of the management
team later joined the Board of Trustees,
further strengthening our leadership.
Our work was made possible by the
invaluable support of volunteers, who
contributed in numerous ways. Many
volunteers donated in-kind items, such as
food and snacks for the youth club, while
others offered their skills, time, and effort to
ensure the smooth running of our events
and initiatives.
We were also deeply grateful for the
support of local institutions, including the
local church hall and several mosques,
which kindly allowed us to use their
community spaces, equipment, stationery,
and printing facilities.
This collective generosity played a crucial
role in enabling us to serve the community
effectively, and we extend our heartfelt
thanks to everyone involved.| |Other||| 6 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2023/24 the organisation continued to
provide youth activities to the local
community. It allowed local youth to
develop their leadership capacities by
participation in its social action and
development challenges, as well camps
and trips.
We developed and consolidated the
ManCom Leadership programme for the
local youth and energising the community
in responding to the cost-of-living crisis.
The Leadership Programme saw over 80
young people participate in the social
action challenges over a period of 3 weeks,
which provided much need development
for the community.
We arranged**a funeral workshop**to equip
community members with the necessary
skills and knowledge to assist and support
during funeral arrangements. This initiative
aimed to empower individuals within the
community to take an active role in
providing practical and emotional support
during such significant moments.
We continued some online activities using
Teams & Zoom for peer support and peer
networking. The organisation continued to
operate through online workshops,
seminars and check-ins. There was great
deal of focus on Youth and Mental Health,
to consider the impact of social isolation
and distancing.
Youth were provided coaching and
mentoring opportunities. Management
Tools such as Trello, MBTI, Conflict
Management Frameworks, workshops on
Emotional Intelligence, Communication
Skills were used to help the participants
reflect and develop. Much of this happened
in the online space through webinars
The main benefit was that many
participants used their skills to help at the
youth club, to assist the charity and other
local organisations in a voluntary capacity.
Food drives and grants for those in the
wider community who lost their jobs or
were impacted by the cost-of living crisis| 7 continued, as well as coordination of grocery deliveries to the elderly. The charity continued to issue grants, of both cash and in-kind, to help youth in poverty, or with health and social care needs, such as that for medical equipment’s or specialist therapies not funded through the NHS. The Boardman Appeal is donor directed project to help children in need in honour of an elderly local community member. This was again highly successful in helping and in acting as a general welfare fund to help children in need and those families at risk of breakdown with purchase of equipment, lessons, workshops or, therapies, as well as movie/takeaway nights as special respite elements for troubled young people and their families. Nearly £3,800 of help was given out to the community through this appeal. The charity also provided financial support to several able and talented young people, enabling them to access essential training and university courses. A notable example is the funding of a promising individual to study an MSC in Human-Computer interaction at the University of Tallinnn in Estonia. Our work is about enabling talented young people who are trapped in the circles of poverty in ways which create opportunities of growth and development. Additionally, by investing in the development of our youth, we not only help them achieve their personal and professional goals but also strengthen our organisation with their skills and dedication. This cycle of support and contribution exemplifies our commitment to fostering a thriving and resilient community. Young people looking for jobs and training opportunities were also assisted in meaningful travel through grants – such as funding travel to job interviews. Grants also support youth and families affected due to bereavement and funeral costs. We tried to arrange emotional and psychological support, drop-in sessions for youth as well as bereavement counselling input. 8 The Food Drive initiative to help homeless and families financially affected was a much more extensive and expanded affair with literally thousands of individual meals and food rations being provided over the course of the year In particular to help Muslim families during the month of Ramadan to help with Iftar. **Fund were** spent in this financial year, to help deliver emergency relief, food baskets, water pump, medicine, education, water drives and blankets to those impacted by the catastrophic flooding in Pakistan. The aid delivery happened mainly through support from a coalition of other charitable organisation both there in the UK and in Pakistan, (amongst others) organisations such as the Hope Appeal, The Lady Fatima Charitable Trust, Ifta Welfare UK, Ideas9 (Pakistan). Our trustee and young volunteers also personally travelled to Pakistan to oversee aid delivery personally, which was a lifechanging educational experience. We retained regular donations and built good relationships with the donors. Future plans include strengthening these relationships. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The charity had an objective to be self-
sufficient to cover its rents and bills, to
provide a regular service to the local youth
community and to expand and grow its
leadership network. These objectives were
achieved largely.
There were sufficient reserves there for this
purpose.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising targets was to be self-sufficient
and generate enough to cover regular
events and activities were all met, but in
future targets need to be revised to build in| 9 |||in contingency costs in the event there is
overspend due to emergencies.
Gift Aid donations were especially helpful in
helping cover the administrative costs and
wage related cost.
There were several unclaimed gift aid-ed
donations which would be deferred to the
next financial year due to limited admin
capacity. Trustee to investigate a platform
which manage gift aid claims.
A total of around £45K in gift aid was
claimed, through the electronic gift aid
declarations.
In the coming year the charity needs to put
in greater admin support in this area to
recoup much needed and unclaimed
income| |---|---|---| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||**Not applicable**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The balance sheet and income/expense
statement are attached below in the
appendix.
The
bank
account
transactions
were
reconciled using manually as well as through
QuickBooks,
and
the
accounts
were
prepared using the accounting software
QuickBooks which keep track of our banking
transactions and accounts.
In the year 23/24 the organisation had an
overall income of**£314,515.76**. The
organisation spent £280,158.89.
The net income was approximately
£34,356.
•
Income receipts included £269,245.97 in
donations to support the charities
appeals and campaigns and £45,269.79
in Gift Aid. Gift Aid was**restricted**
**income**to be spent on administration| |---|---|---| 10 costs, including the use of storage space, equipment hires, bills, cost of fundraising platforms, banking fees, as well as fees for using the online accounting software. To sustain its operations the organisation will continue to require full time office support and there is a possibility that administration costs may increase in the year to come. Around £60,000/year needs to be factored into this for the budget next year In terms of the expense, the organisation spent **£280,158.89** in the financial year 23/24. • The biggest expenditure was £115,525.88 which was in **Charitable Activities** . The delivery of aid was coordinated through a coalition of charities. This included the Hope Appeal, The Lady Fatimah Charitable Trust (LFT), IFTA Welfare UK and others. • Our **charitable activities** spending was just over £115,525.88. This included providing youth services. Water pump orders from the charity Sadaqah Foundation Nelson, Food parcel to families to help with the cost-of-living crisis and during Ramadan, Christian families support in Pakistan, Community Water Drive(Sabeel),Eid gifts for orphans, educational funds, medical cases, donations of Zakat and Qurbani given by Muslim donors. As well as children’s activities provided by the Boardman Appeal. • There was £72,249.3 spent on Travel and Accommodation across the year. The bulk of this was **Arbaeen Trip and Camps** , which received donations of £40,027.11. The spending on the Arbaeen Trips and Camps was £47,131.14. This was on overall deficit of nearly £7,104.03. There were sufficient funds in the reserve to cover this. The Arbaeen camps was highly subsidised. Other travel expenses include expense incurred by Volunteers and motivational speakers to travel to provide aid, assistance and workshops. 11 |•|Approximately £32,897.14 was| |---|---| ||spent on**Grants**, both in cash and| ||in kind, support of educational| ||endeavours, gifts, bereavement and| ||funeral cost support, food parcels.| ||Some of this was done in| ||conjunction with another UK| ||registered charity Kijana Kwanza -| ||Young People| |•|Nearly £1,692.90 was spent on| ||**‘Other Professional Services’**–| ||this included programme in the| ||Islamic months of Muharram and| ||Ramadan as well as fundraising| ||gala dinners, hall hires. Providing| ||Iftars and Lectures to the| ||community. A further £7,615.00 was| ||spent-on ‘Special Events’| |•|£2,151.00 was spent on**‘Storage’**| ||space and office space for events| ||and for holding meetings| |•|£400 was spent on a**training**| ||**course**| |•|£1,613.24 was spent on**the**| ||**advertising and marketing budget**| ||for the year. This was mainly for| ||designing promotional flyers,| ||Facebook boosting| |•|£18,836.14 Provide**emergency**| ||**relief**in Pakistan through housing,| ||toilet construction, and medical aid| ||for flood-affected communities| |•|£20,539.74 Office/General| ||Administrative Expense which| ||mainly included the rental cost of| ||our office space which were on a| ||two-year agreement.| ||The Trustees, mutually agreed to| ||consider alternative office space| ||and accommodation at the end of| ||the current contractual period, to| ||avoid any conflicts of interests since| ||the building owner had become one| ||of the Trustees during the year.| |•|£6,638.50 Purchases for new| ||merchandise for the organisation as| ||well as the use of vehicle for the| 12 |||team oversea to help coordinate aid
delivery| |---|---|---| |56,Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity shall maintain a minimum of
3000 GBP in reserves part of its
Administration Budget| |Amount of reserves held|Para 1.22|The charity held £20,000 in reserves in a
new Savings Account| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|NA| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s main sources of funding come
from the generous donations of the local
community and members of the public.
Funds are raised through various initiatives,
including social media campaigns to
promote our appeals and charity events
organised by the charity in collaboration
with other community members.
These efforts help provide consistent
support for our ongoing activities and
projects.
The expenditure of the charity is focused
on youth related activities, social action
campaigns, as well as grants and awards,
as well as other overheads.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Our financial risk is closely linked to our
fundraising activities, the impact of rising
costs on our budgets, and potential
fluctuations in donor contributions.
To address these risks, we maintain
adequate reserves, implement contingency| 13 plans, and actively diversify our funding sources to ensure financial stability. This financial year saw an expansion of our work in Pakistan, primarily driven case referrals being sent us. The Trustees recognised both the challenges and risk of international money transfers and the need of safeguarding the charity resources. The work in Pakistan required the signing of MOUs with reputable organisation on the ground. The Trustees also recognised the challenges in the lack of banking access for many in poverty, the exchange rate costs and transaction fees presented through conventional banking. The Trustees also recognise the important of end-to-end compliance in being able demonstrate the value being added. This is an area of development and focus for us in the coming year to mitigate any risks to charitable resource and our integrity as an organisation . Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Charity is governed through a
constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
(Foundation Structure)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Minimum of three trustees, appointed by
Board of Trustees, Chairman voted in.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The induction and training of trustees are
guided by a structured approach to ensure
they are well-equipped for their roles.
Trustees are encouraged to obtain a
**_Certificate in Corporate Governance and_**
**_Charity Law_ offered by CGI**. This| |---|---|---| 14 |||certification provides foundational
knowledge and practical insights into
governance and the legal obligations of
trustees.
Trustees are provided with training on
financial management tools. This ensures
they have a clear understanding of financial
management practices and reporting
Trustees are given access to a variety of
ongoing webinars_._These cover updates in
charity law, best practices in governance,
and emerging trends in the non-profit
sector, enabling continuous professional
development.
These policies ensure that trustees are not
only effectively inducted but also remain
well-informed and competent in fulfilling
their duties throughout their tenure.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity’s main activities are run by a
management teams with volunteers and
youth workers with oversight by the Board
of Trustees. This however is in the process
of being reviewed with a consideration for
formal appointment to paid roles| |Relationship with any
related parties|Para 1.51|**NA**| |Other||**NA**| ## **Reference and Administrative details** |Charity name|The Manchester Community and Youth Project| |---|---| |Other name the charity uses|CYP, MANCOM, Community Youth Project| |Registered charity number|1170800| |Charity’s principal address|61 Walmersley Rd
Bury
BL9 5AE| 15 ## **Names of the charity trustees who manage the charity** |1
3
4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr Syed
Mohammad Musa
Naqvi|Trustee||Board of Trustees| ||Mrs Shazia
Hussain|Trustee||Board of Trustees| ||Mr Mubbashar
Siddiqui|Trustee||Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 16 ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**NA**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** **NA** 17 ## **Declarations** The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **Signature:** **Full Name: Syed Mohammad Musa Naqvi** **Position: Chairman** ## **Date: 22[nd] Jan 2025** 18 Appendlx- A¢¢ounls Community Youth Project Financial Activities April 2023- March 2024 TOTAL Income Donations and legacS8s Gift Ai(J Tow Ir1￿m• 269.245.97 45,269.79 E314.515.76 £314,515.76 TOTAL Expendiiuros AdvertisinglPromotional ChariiablÈ Activiti8S Emergency Relief Grant ottiC8lG8neral AdminisiratlV8 Exp8ns8S Other Professional Services Purchases Special Events and Programmgs Storag8 Trwning Travel and ACCOMM￿allOn Tot￿ Expond￿r•S NET OPERATING INCOME 1,613.24 115,525.88 18.836.14 32.897.14 20.539.74 1,692.90 6,638.50 7.615.00 2,151.00 400.00 72.249.35 £280.158.89 ¢34356.87 Other Income Interest earned Tot￿ ¢Jh8r Inr>)m8 401.93 È401.93 NET OTHER INCOME e401.93 NET INCOMEIIEXPENDrruREI ¢34758.80 19 Community Youth Project Balance Shgel As of March 31. 2024 TOTAL Fii8d Assgl Tawibl£ assets ott￿8 E4uipm$ntCost TO1￿ Tonglbkn8B8*B F￿*Y A858t 4,194.69 e4.194.69 £4.194.69 Cash al bank and in hand ¢OMMUNITh129051 Savings Cash 8tbw*and h haTrJ 18,719.06 52,551.93 £71270.99 £71270.99 NET CURRENT ASSETS Cr6dil¢@". amounts falling duo *￿thIn Or￿ year Cutrenl Liabilities Payroll Liatsilthes HMRC TOW Payrrjl UthIM88 Payroll L18011th881461 HMRC Totd P8yrdl Uthll8$1461 VAT Control c4JrrpntUa￿lth 4,946.64 4ts46.64 0.00 D.00 948.64 ¢rndth.' amwn16f￿1ry due￿In one y•pr NET CURRENT ASSETS ILIABILITIESI TOTALASSETS LESS CURRENT LIA&ILITIES £4,948.64 e66M24.35 e70A19.04 t70￿19.04 TOTAL NET ASSETS ILIABILITIESI Charitytunds Opening Balance Equty Flekined EamirvJs 0.00 35,760.24 24,758.80 £70￿19.04 ¢hBrltyfiJrK 20