| The Manchester Community and Youth Project | |
|---|---|
| 31stMarch 2022 | 1170800 |
| Page 3 onwards | |
| 31stMarch 2022 |
25/01/2023 Tahier Kazmi, 10 Southleigh View, LS11 5SJ
{If any): Address: Sectlon B Dlsclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independenl examination of charity accounls.. directsons and guidance for examiners). Givo hore brief details of any Items that the examlnor wl8hè8 to dlscloso. IER Oct 2018
Trustees’ Annual Report for the period
From 1[st] April 2021 To: 31[st] March 2022
Charity name: The Manchester Community and Youth Project Charity registration number: 1170800
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To help and educate young people, especially, but not exclusively through their leisure time activities so to develop their physical, mental, social, emotional, and spiritual capacities that they may grow to full maturity as individuals and members of society |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our events and activities use social action as an experiential learning device to help young people and community members develop confidence, leadership, communication and other interpersonal, and social skills. We provide opportunities for young people and community members to become volunteers themselves, regardless of their personal background, or circumstances, and often for causes chosen by them. The main activities and services of the charity were: 1. Providing social support, grants and other community services to those of the community recovering from the coronavirus. 2. Limited youth club and other social events and activities hosted at local community buildings in and around |
| the Greater Manchester conurbation, but largely hampered by lockdown |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In compiling the charity’s annual business plan and activities for the year we have kept in mind the Charity Commission’s guidance on public benefit in our planning workshops and meetings. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The organisation issues Grants in cash and in-kind on specific health and/or social case needs, such as but exclusive to education, travel, sports, and any other developmental activity. Grants in kind include help for young people and youths from impoverished backgrounds with basic household items, utensils, and clothes such as winter wear. When COVID-19 began in Feb 2020, we made special considerations for GRANTS for those young people and their families affected by COVID, those were impacted by travel restrictions. As well as special considerations for social action and appeal run by our youth to help those affected by COVID-19. These activities came to a natural conclusion in this financial year as COVID restrictions were lifted and eventually came to an end. We dispensed any COVID related funds and donations on suitable cases still requiring support. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | Trustees and management team gave their time voluntarily and received no remuneration. Many volunteers donated in-kind, such as food and snacks at the youth club. This year we started to use an office space |
The local church hall and a couple of local mosques allowed us to use their community spaces, equipment, stationery and printing facilities. We thank them all. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2021/22 the organisation continued to provide youth activities to the local community. It allowed local youth to develop their leadership capacities by participation in its social action and development challenges, as well camps and trips. The main focus was the renewal of our Camps and Travel. The Annual Arbaeen camp for 2021 had renewed interest as COVID restrictions came to an end with over 30 people attending. The camp turned a tidy profit of £4200 which can be used to support next year’s activities. ManCom Leadership programme and the local youth club continued to energise the community. The Leadership Programme saw over 25 people participate in the social action challenges over a period of 2 weeks. This was less than last year, but still provided much need development for the community. The online activities using ZOOM for peer support and peer networking continued but with more frequent in person contacts. The organisation continued to operate through online workshops, seminars and check-ins. There was great deal of focus on Youth and Mental Health, to consider the impact of social isolation and distancing. Youth were provided coaching and mentoring opportunities. Management Tools |
such as MBTI, Conflict Management Frameworks, workshops on Emotional Intelligence, Communication Skills were used to help the participants reflect and develop.
The main benefit was that many participants used their skills to help at the youth club, to assist the charity and other local organisations in a voluntary capacity.
The charity heavily focussed on issuing grants, of both cash and in-kind , to help youth in poverty, or with health and social care needs, such as that for medical equipment’s or specialist therapies not funded through the NHS.
We worked with a number of organisations, individuals, and appeals.
Imam Organisation in Burnley and Nelson which provides a Madressa school received one of our grants to help them secure their building in Nelson Town centre for youth activities, and creche.
The Boardman Appeal to help children in need in honour of an elderly local community member. Over £5320 was in given in grants through Mrs Boardman’s appeal who is teacher providing workshops, food parcels, training session and fun retreats. The project was highly successful in helping and in acting as a general welfare fund to help children in need and those families at risk of breakdown with grants of £300 to £500, in purchase of equipment, lessons, therapies, as well as movie/takeaway night as special respite elements for troubled young people and their families.
We also partnered with a couple of churches and mosques to give out gifts and toys over Christmas and Eid. Nearly £5000 was spent.
The general welfare fund supported over 27 cases in Grants and emergency funding ranging from as little a £30 to a maximum of £2000. A total of £11,000 was spent. This included support in kind, purchase of training courses, language and communication workshops as well as cash grants.
The charity also supported a number of able and talented youth with financial support to gain access to training courses. Young people looking for jobs and training opportunities were also assisted in meaningful travel through grants – such as funding travel to job interviews. Grants also support youth and families affected due to bereavement from Covid-19. We tried to arrange emotional and psychological support, drop in sessions for youth as well as bereavement counselling input. The biggest grant in this section was the victims relief fund to a local young refugee in Manchester who lost his family in a terrible bombing in Afghanistan. The Food Drive initiative to help homeless and families financially affected by COVID19 was a much more extensive and expanded affair with literally thousands of individual meals and food rations being provided over the course of the year. Over £18,700 was donated to support our youth run Ramadan appeal to help needy Muslim families living in the area over the month of fasting, with food parcels. This was almost all spent in providing support to over 600 families. Our Water Pump appeal allowed to us to put over 100 water pumps on behalf of community members whilst working in partnership with Sadqah Foundation in Nelson. We also continued our relationship with IFTA UK, Lady Fatima Charitable Trust, Kijana Kwanza Young People, Anwar Najafia Global Orphans. We retained regular donations and built good relationships with the donors. Future plans include strengthening these relationships.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The charity had an objective to be self- sufficient to cover its rents and bills, to provide a regular service to the local youth community and to expand and grow its leadership network. These objectives were achieved largely. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising targets to be self-sufficient and generate enough to cover regular events and activities were all met, but in future targets need to be revised to build in in contingency costs in the event there is overspend due to emergencies. Gift Aid donations were especially helpful in helping cover the administrative costs and wage related cost. There are a number of unclaimed gift aid-ed donations. In the coming year the charity needs to put in greater admin support in this area to recoup much needed and unclaimed income |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other | Not applicable |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The organisation had on overall net income of £24,415. This was a health and much recovered figured from last year. Largely improved due to better internal management of our gift aid process and more effective appeals Administration costs included rent of office spaces, bills, cost of fundraising platforms, banking fees, as well as fees for using the online accounting software. To sustain the organisation will continue to require full time office support and there is a possibility that administration costs may increase in the year to come. Around £25,000/year needs to be factored into this. The balance sheet and income/expense statement are attached. The bank account transactions were reconciled using manually as well as through QuickBooks, and the accounts were prepared using the accounting software QuickBooks. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity shall maintain a minimum of 1000 GBP in reserves part of its Administration Budget. |
| Amount of reserves held | Para 1.22 | 20,000 GBP was held in the Admin Budget |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity is run on the generous donations from the local community and members of the public. We use social media platforms to raised awareness of our appeals. The |
| expenditure of the charity is focused on youth related activities, social action campaigns, as well as grants and awards, as well as other overheads. Switching fundraising platforms after the closure of BT MY Donate and Virgin Donate to using PayPal Giving allowed us to continue using digital platforms for our financial needs |
||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | Our financial risk is tied to our fundraising efforts. As well as escalation of cost impact on our budgets. This is mitigated through holding enough reserves, as well as contingency planning. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Charity is governed through a constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (Foundation Structure) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Minimum of three trustees, appointed by Board of Trustees, Chairman voted in. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Previous year to this one had seen the adoption of several new policies on induction, safeguarding, conduct, whistleblowing. The policies were fully embedded and are due for review next year. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity’s main activities are run by a management teams with volunteers and youth workers with oversight by the Board of Trustees. This however is in the process of being reviewed with a consideration for formal appointment to paid roles |
| Relationship with any related parties |
Para 1.51 | NA |
| Other | NA |
Reference and Administrative details
| Charity name | The Manchester Community and Youth Project |
|---|---|
| Other name the charity uses | CYP, MANCOM, Community Youth Project |
| Registered charity number | 1170800 |
Charity’s principal address 4 Davenport Street Bolton, BL1 2LT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Mohammed Al- Tayar |
Chairman | Board of Trustees | ||
| Mr Qasim Naqvi | Secretary | Board of Trustees | ||
| Mrs Shazia Hussain |
Treasurer | Board of Trustees | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not applicable |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not applicable |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| NA | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| Syed Naqvi is a senior staff member who looks after management affairs |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
NA
Declaratlons Th• trustso• dKlarn that th•y hav• approv•d th• tru8t•o•' report alM)V•. Slgn•d on b8haff ol the charlty's tr10 Signatur•¢BI Full Trame(s) Po•itlon {eg Secretary, Chalr, glc Mrs Shazia Hussain Treasurer 2oloflzoZI
Community Youth Project Balanc8 Sh88t As of March 31, 2022 TOTAL As$81 Cmfice EquitThnt Ctyt 3037.09 Cash ai bank aThJ in haTrJ COMMUNITY I5> 29.584.95 NET CURREKt ASSETS CrJitrK5'. arnwnts I11 ly thIrt y Curr&nt LlIrt Payr LkqbllO8S HMRC 4,946.64 Payrdl LkqbllJ8s1461 HMAC P•VolL(48I VAT CoNrol 0.00 NET CURRENT ASSEfs ILIABILITIESI TOTAL ASSETS LESS CUARENT LWBILITIES ew7&40 TOTAL NET ASSETS ILIABILITIESI Ch&rity lunds c&nirwJ Equty Retwned EamlnTh5 suL{DelI[l 4.oeo.29 24.415.11
Community Youth Project Financial kn'wties pril 2021- Marth 2022 TOTIL 133.449.89 39.071.38 Pl27 7W27 &ftA TOT 1.9$5.21 8nt 83262.03 C1k1G•Mr Adrninlstlr Ewso$ PB)f8ssional Payrt4 E4*nse8 Tax85 2.454.18 18.650.ty) Y)1.49 Ph C05 150.00 13.781.97 26.612.28 Travd Ae¢omn)oéab NET OPERATING INCC#AE 1&11 NET INCOMEIIEXPENDITUREI W1&11