Staunton Harold Sailability Trust
2021 AGM
Chair’s Report
My summary for 2020 would be that the Trust has overall had another terrific year despite the challenges of National Lockdown and covid-19, we have increased the number of assets owned year on year, we have had great publicity and feedback from various places including the RYA, our numbers of participants has not increased overall nor session on session but was good considering the limitations of our offering this year. The feedback from parents and carers has been positive and we continue to attract return and new visitors.
Our volunteers continue to be our greatest asset and where our future growth and success lays. We have recruited new volunteers in 2020 and we should aim to continue to grow that number and upskill existing volunteers in 2021 with vigour. We have lost the services of David and Janet Raines which will be a sad loss to the trust and we should record our gratitude for their support over a long period of time.
The Trustees as a group have been very supportive and have made significant contributions. One of the trustees are stepped down Richard Tivey completed his term in 2020, to date he has not been replaced, we have two vacancies currently however I would look to fill these gaps in 2021 once the intentions of the remaining trustees is known. I would like to record my thanks to Richard for his service, support and contribution.
Our relationship with the Sailing club is very good all previous difficulties and sensitivities put to bed. I remain keen to continue showing how we coexist with the club and the mutual benefits from this relationship, the access to Sailaibility memberships and them actively sailing is a big step forward and the supporter membership which a number of people took up and I’d encourage all our non-member volunteers and regular parents to take up again in 2021.
During the 2020 year we had planned 10 sessions and actually ran 5 sailability sessions
The sessions were in general were well supported and the social distancing measures and precautions allowed us to continue albeit in a reduced fashion. From this it has become clear that we can involve parents and carers more in helping at sessions and being more self sufficient reducing the burden on volunteers, with training on hoists etc we can further advance this.
The annual achievement evening not taking place was a massive disappointment, not being able to be with all our families enjoying the celebration of achievements, However we plan to continue to hold this event annually and will look t do something to welcome in the new season if we can .
We do still have a thriving social media scene thanks to Lisa and a website that is being developed all the time, we are looking at revamping the look and feel of the website to make it more modern looking and easier to navigate.
We have not grown our off-water activities and resources giving more for attendees to do between waterborne activity, we will revisit this for 2021.
We have benefitted from funding from The Rotary club 2019 Santa run, private donations, RYA foundation grants and the Masons. More recently Lemon and Lime Interiors from Melbourne donated £500 to the trust instead of buying presents in the office. This money is to be used to fund memberships to encourage participation on a more regular basis. We are in discussion with them sponsoring a fundraising event in the summer or to coincide with the achievement evening.
We now have superb facilities including the new pontoon arrangement, the one area we can do more is in car parking I have asked the club to look at creating some hard surfaced designated disabled parking bays in the car park.
For 2021 we need to continue to recruit more volunteers to enable more sessions to be undertaken and support given to those who may join the club but require help with the equipment set up etc. We need to continue with our efforts to raise funds to cover our operating costs which are about £2k annually but to also be able to repair as necessary our equipment but also for future purchases of big items such as a wheelchair friendly powerboat.
In 2021 carried over from last year I would also like to see us develop our training aspect so those with sponsored membership can achieve more independent sailing are well equipped to do so, we also need to push on and develop our powerability offering in line with the RYA scheme which we have discussed but not managed to move on yet.
I am hoping that 2021 carried over from 2020 will see us break into more adult provision leading to a more regular sailability core taking to the water in club events, I am actively publicising the availability of memberships including boat use.
I would like to record formally my thanks to all my fellow trustees, friends, family, and volunteers who continue to support the trust in its aims, we all know without this support none of this would have been possible.
Despite all the challenges of 2020 I believe we have been amongst the leading sailability organisations in being able to offer sessions safely and get those who benefit most out taking exercise and enjoying themselves away from lockdown, something that we should all be very proud of.
Mark Harden 14/01/21
Staunton Harold Sailability Trust AGM
Trust Secretary’s Report
Trustees:
The trustees for the year 2020 were:
Mark Harden, Lisa Woodward, Andrew Kennington, Richard Tivey, Jackie Tivey, Di Hooper & Jackie Tinkler.
Richard Tivey completed his trustee position in December 2020 – thank you so much for all your work and support.
Length of Trustee positions:
Mark Harden – 4 years from Dec 2016 - Extended by 4 years to Dec 2024 Richard Tivey – Completed in Dec 2020 Jackie Tivey – extended by another 2 years - December 2021 Andy Kennington - 3 years from Dec 2016 – Extended by 2 years to Dec 2021 Diane Hooper – 3 years from Nov 2017 – Extended by 1 year to Dec 2021 Lisa Woodward – 3 years from Nov 2017 – Extended by 3 years to Dec 2023 Jackie Tinkler – 3 years from Jan 2020
Banking:
The Trust banks with The Yorkshire Bank, we have a single account with three authorised signatories.
Auditors:
The trust does not have an appointed auditor currently, until we reach the threshold then we will appoint auditors.
Insurance:
The trust has full liability and asset insurance policies in place through AJG Group.
Committee Meetings
We have conducted all our meetings at per the CIO document and have all been recorded and distributed to the trustees.
General:
Well no one could have foreseen the year we were going to have due to covid-19. Thank to Mark’s hard work we were able to get back on the water in July with new restrictions in place, but it was fair to say a lot of families were glad to get out and enjoy some normality.
During the 2020 year we have successfully run 4 Sailability sessions and we have seen 4 new families. We have recruited 1 new volunteer in Clive Wood who is now our official photographer. 5 Sessions were cancelled due to covid-19 and 1 Session was cancelled due to high winds.
The sessions were in general well supported but we did find a number of people did not turn up and didn’t let us know either. Following the first session we did decide to push the start time back to 9:30am as we found we needed more time to prepare with the covid-19 restrictions.
Unfortunately, it was not viable to hold our annual achievement evening, but we do hope in 2021 that we can celebrate our successes but again this may be a different format, we will have to wait and see.
We arranged a spring working party in 2020, this was attended by a few volunteers, this was to set us up for the season ahead, little did we know a few weeks later we would be in the first lockdown.
We couldn’t have any of our own fundraising activities which would normally hold but we did receive 2 generous donations from Richard & Jackie Tivey and Di Hooper.
Di did set us up on Amazon Smile & Easy Fundraising and we need to keep publicising this.
We also received some fantastic donations from the Rotary Club 2019 Santa Run, RYA Foundation & the Masons again I would like thank Mark for his on-going drive and commitment as we wouldn’t have received the donations without him nor the fabulous new pontoon. It was also lovely to receive another donation from Lime & Lemon Interiors.
We have a good social media scene and with the help from Brian Davies we are now logged with several other volunteer organisations and support groups (Derbyshire Autism Services being a good example), we also plan to do more in this area in 2021. Rory Harden continues to do a great job on our website & is currently investigating the options of upgrading it.
We sent 2 postcards out from the trust, one during the first lockdown just to remind our Sailability families that we were here and then one in December just to wish everyone health and happiness for 2021 – thanks to Andy for the work he did on these.
This year we are launching our new fundraising venture called Mowability where we will maintain the boat plots for a donation to Sailability, we currently have 2 annual slots booked up and Rory has set up a separate booking page on the website.
Repton Scouts were due to be helping us in 2020 but due to covid-19 we had to put that on hold, we will see how this year goes with the latest guidelines etc.
We will have challenges in 2020 in delivering more funding, increasing our numbers of both participants and volunteers. We also want to encourage disabled adults to attend our sessions, so we want to do even more work with local support groups linked to disabled children and adults.
I would like to record formally my thanks to all my fellow trustees, friends, family and volunteers who continue to support the trust in its aims and this year in particular was a difficult one, we all know without this support none of this would have been possible.
I would also call out the support we have received from the Sailing Club to work with us in delivering our aims, the Commodore Howard Jones has been fully behind us.
Lisa Woodward 24/01/2021
Staunton Harold Sailability Trust
Income & Expenditure Report As at 31st December 2021
| Income & Expenditure Report As at 31st December 2021 |
|||||||
|---|---|---|---|---|---|---|---|
| Started the year with Income Sessions fees Gift Aid Donations Masonic Charitable Fund D Bridges Amazon Smile Lemon & Lime Interiors Other Donations (see below) Fundraising Mowability Achievement raffle BBQ Raffle Total Income Expenses Purchase of Boats Boat/safety equipment Pontoon & Dock Co Insurance SHSC membership Covid related expenses Other exps (internet/sessions) SHSC Subscription fees CAF/Paypal fees Total Expenses Bank balance at 6th Sept 2021 |
General Fund | Ring-fenced Pontoon |
Bank | 2020 | 2019 | 2018 | |
| 3,152 2,062 |
7,280 2,500 |
10,432 | 6,896 500 |
6,270 1,776 |
1,780 1,251 |
||
| 500 | 273 | 310 | 105 | ||||
| 8,032 | 5,053 | 2,682 | |||||
| 130 33 500 |
|||||||
| 1,081 | |||||||
| 4,135 | 5,186 | 5,220 | |||||
| 228 189 557 |
- | - | 4,010 | ||||
| 5,280 | 2,500 | 7,780 | 12,940 | 12,325 | 13,268 | ||
| (4,903) | |||||||
| (500) | (2,000) | (500) | (3,800) | ||||
| (3,346) - |
(2,609) | (4,170) | (1,145) | ||||
| (2,500) | (4,500) | ||||||
| (1,256) | (1,126) | (1,040) | (1,648) | ||||
| - - (1,318) |
(130) | - | (72) | ||||
| (173) | - | ||||||
| (579) | (597) | (1,515) | |||||
| (725) (134) |
(225) (62) |
(780) (112) |
(585) (13) |
||||
| (7,278) | (4,903) | (12,181) | (9,404) | (11,699) | (8,778) | ||
| 1,154 | 4,877 | 6,031 | |||||
| 10,432 | 6,896 | 6,270 |
Staunton Harold Sailabilty Trust Calke Road, Melbourne, Derbyshire, DE73 8DL Telephone: 01332 862067 Registered Charity Number 1170771
www.shsc.org.uk
Email: sailability@shsc.org.uk
Receipts to 31/12/2021
| Name | Donation | Gift Aid | Charges | |
|---|---|---|---|---|
| Dr Amanda Hancock | 30.00 | 2.50 | (1.17) | |
| Dr Keith Miller | 90.00 | 22.50 | (4.86) | |
| Dr Michael Gifford | 170.00 | 42.50 | (7.65) | |
| Miss Charmaine Whelan | 35.00 | - | (1.26) | |
| Miss Elizabeth Harris | 20.00 | 5.00 | (0.90) | |
| Miss Kirsty Rhodes | 20.00 | - | (0.72) | |
| Miss Liz Fardoe | 25.00 | 6.25 | (1.13) | |
| Miss pamela Mcconnachie | 10.00 | (0.36) | ||
| Miss Sharon Mcnorton | 75.00 | - | (2.70) | |
| Miss Sophie Fenton | 5.00 | (0.18) | ||
| Miss Tracy Parker | 15.00 | (0.54) | ||
| Mr Andy Foskett | 160.00 | 40.00 | (7.20) | |
| Mr Andy Kennington | 270.00 | 67.50 | (7.05) | |
| Mr Barry Chadwick | 10.00 | 2.50 | (0.45) | |
| Mr Daniel Motley | 30.00 | (1.08) | ||
| Mr Danny Motley | 65.00 | 16.25 | (2.94) | |
| Mr Heinrich Ball | 55.00 | 10.00 | (1.53) | |
| Mr James Dean | 91.99 | 20.00 | (6.28) | |
| Mr Justin Goddard | 170.00 | 22.50 | (6.93) | |
| Mr Kenny Upchurch | 10.00 | 2.50 | (0.54) | |
| Mr Kevin Needham | 100.00 | 25.00 | (4.50) | |
| Mr Kevin Pound | 107.99 | |||
| Mr Mark Stevens | 180.00 | (6.48) | ||
| Mr Matt Callingham | 50.00 | 12.50 | (2.25) | |
| Mr Paul Munro | 340.00 | 85.00 | (15.30) | |
| Mr Paul Williamson | 10.00 | 2.50 | (0.45) | |
| Mr Richard Bennett | 20.00 | (0.72) | ||
| Mr Simon Foskett | 110.00 | 20.00 | (4.68) | |
| Mr Stuart Windle | 50.00 | (1.80) | ||
| Mrs Alison Morgan | 10.00 | (0.36) | ||
| Mrs Caroline Davies | 40.00 | 10.00 | (1.80) | |
| Mrs Catherine Hudson | 105.00 | 11.25 | (4.78) | |
| Mrs Chris Finch | 25.00 | (0.90) | ||
| Mrs Elizabeth Stone | 20.00 | - | (0.72) | |
| Mrs Emily Goddard | 20.00 | (0.72) | ||
| Mrs Gaye Tomlinson | 90.00 | - | (3.24) | |
| Mrs Heather Hierons | 40.00 | (1.44) | ||
| Mrs Helen Cadden-Hyde | 90.00 | - | (3.60) | |
| Mrs Helena Hitchin | 130.00 | - | (4.68) | |
| Mrs Jackie Tinkler | 15.00 | 3.75 | (0.68) | |
| Mrs Jennie Johnson | 30.00 | (1.08) | ||
| Mrs Kirsten Richards | 35.00 | 8.75 | (1.59) | |
| Mrs Linda Johnson | 40.00 | - | (1.44) | |
| Mrs Lucy Sarna | 10.00 | (0.36) | ||
| Mrs Michelle Wainwright-H | 25.00 | (0.90) | ||
| Mrs Nicola Bate | 5.00 | 1.25 | (0.23) | |
| Mrs Rachel Owers-Jones | 45.00 | 11.25 | (2.03) | |
| Mrs Sue Norton | 85.00 | (3.06) | ||
| Ms Lisa Woodward | 230.00 | 48.75 | (7.75) | |
| Ms yvonne Dalby | 15.00 | (0.54) | ||
| 3,429.98 | 500.00 | (133.55) |
Expenses
| Paypal David Raines present | (35.00) | Repairs |
|---|---|---|
| Andy Kennington Christmas cards | (65.49) | Repairs |
| The Pontoon & Dock Co | (4,643.02) | Pontoon |
| Paypal - hi viz waistcoats | (6.99) | Repairs |
| Paypal - sail patches | (9.74) | Repairs |
| Paypal- water pump for boat draining | (10.72) | Repairs |
| Paypal - drill for toolbox | (32.95) | Repairs |
| Paypal Microsoft subscription | (59.99) | Repairs |
| ID Industrial Supllies Vests & Stickers | (332.50) | Repairs |
| Paypal - boundary marking cones | (6.50) | Repairs |
| Paypal - split pins | (1.80) | Repairs |
| Paypal - screws bolts | (3.97) | Repairs |
| Paypal- retaining clips | (6.49) | Repairs |
| Paypal - foot pump tire inflator | (9.99) | Repairs |
| Jumbo hand towel / paper wipes | (21.54) | |
| Anti bac sprays | (29.99) | |
| 6 Walkie Talkies | (46.99) | |
| Nottingham Badges - self adhesive badges | (165.00) | |
| ID Industrial Inv 171 Umbrellas/banner | (211.55) | |
| Shower Chair for shower room / accesible toile | (39.99) | |
| charmaine o'shaughnessy refund for session fe | (5.00) | Session fees |
| Ssmarine Ltd Invs 361/371 Trolley/trolley whee | (752.80) | |
| Tiller Extension universal joint for challenger | (7.90) | |
| mark Harden - repayment for Coat hangers , w | (85.42) | |
| Andy Kennington Buddy seats | (142.43) | Repairs |
| Anthony Woods bouyancy aids | (602.70) | Bouyancy aids |
| Kayak seat for challenger adaption | (18.28) | Repairs |
| Seat Harness for challenger adaption | (18.74) | Repairs |
| Lisa Woodward expenses | (50.00) | Session fees |
|---|---|---|
| 4 Point Car Racing Bucket Safety Seat Belt Harn | (18.74) | |
| Deluxe Kayak Seat Adjustable Sit On Top Canoe | (18.28) | |
| Floating Rope for Fat Rat | (21.10) | |
| Self tapping screws for Pontoon Security | (9.99) | |
| Life Jacket for challenger sailor | (20.58) | |
| Purchase bbq Tool sets | (19.71) | |
| New BBQ | (89.99) | |
| Chalk Paint spray for social distancing marking | (28.66) | |
| Purchase amount | 6.99 | |
| Velcro straps to secure Challenger harness | (9.61) | |
| Bungee cord hooks | (9.80) | |
| Meridian Zero Floating Rescue Knife x4 for chal | (43.79) | |
| Steel Wire Rope for Pontoon Security | (24.95) | |
| Steel Wire clamp for Pontoon Security | (11.82) | |
| Steel wire catenary for pontoon Security | (16.69) | |
| Refund | 1.45 | |
| Padlocks for Pontoon | (13.99) | |
| Horn for Sea Hog | (12.99) | |
| Hi viz vest for Gordon Fat Rat | (15.94) | |
| Steve Sawford - Hansa cover/trolley wheels etc | (298.70) | |
| Achievement evening kitty | (250.00) | Session |
| Balance return from achievement evening kitty | 40.00 | Session |
| Bird scarers for pontoon Paypal | (16.86) | Pontoon |
| Bird scrarer tape Paypal | (9.56) | Pontoon |
| Craft supplies for achievement evening Paypal | (34.78) | Session |
| Cuddly rats for achievement evening Paypal | (57.50) | Session |
| Grab rail for sea hog | (6.50) | Repairs |
| Laptop for secretary | (150.00) | Session |
| Main sheet rope for challengers | (35.48) | Repairs |
| Metal loops for pontoon Paypal | (20.25) | Pontoon |
| Metal loops for pontoon Paypal | (6.01) | Pontoon |
| Metal loops for pontoon Paypal | (12.64) | Pontoon |
| Metal loops for pontoon Paypal | (23.81) | Pontoon |
| New wheel for challenger trailer Paypal | (47.30) | Repairs |
| Pastries for working party Paypal | (5.00) | Session |
| Plastic mesh fence for pontoon Paypal | (27.99) | Pontoon |
| Seats for sea hog Paypal | (86.24) | Repairs |
| Self tapping bolts for pontoon Paypal | (9.01) | Pontoon |
| Socket set for Bosun Paypal | (14.99) | Repairs |
| Steel rope for pontoon Paypal | (34.95) | Pontoon |
| Trailer locks Paypal | (46.15) | Repairs |
| Transfer MOB, Id Industrial Supp, INV8646 Shst | (161.00) | Session |
| Transfer MOB, Lisa Woodward, SAILABILITY EX | (59.58) | Session |
| Water rat signs Paypal | (53.64) | Session |