Trustees’ Annual Report for the period
From 29/JANUARY 2022 Period start date To Period end date 30/JANUARY 2023
Charity name: Reaching Out Community Fellowship
Charity registration number: 1170765
Objectives and Activities
| SORP reference | ||
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| Summary of the purposes of the charity as set out in its governing document |
The objects of Reaching Out Community Fellowship are such charitable purposes for the public beneft as are exclusively charitable according to the laws of England and Wales as the trustees may from time totime determine. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
• Group members meet every last Sunday of the month discussing missions’ projects and planning strategies to grow and achieving Charitable expectations. • Rocf Fellowships organise and hold productive seminars including inviting specialists to talk on specifc subject matters that can beneft members, for example, fnancial awareness, budgeting, Christian living, etc. • We encourage goodwill by helping and giving fnancial support to group members in times of need or loss of a close relation. • We organise Fundraising activities and events to support upcoming missions projects the group embarked upon. • We organised excursions, summer outings, and seasonal activities, such as breakfast meetings, dinner and Christmas party and invite our community people to share with them. • Wefostera good community spirit |
and reduce loneliness by visiting people in care homes, hospitals, prisons and help the less fortunate in our societies/Neighbourhoods. • We regularly carry out charitable activities in our local communities including making donations to our foodbanks, clothing banks, and other charitable organisations. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| LAST YEAR PROJECT UGANDA 2022. Project term “ SUPPORT KAMATARISI PRIMARY SCHOOL” by renovating a classroom building, Erected toilet facilities and providing them with recreational equipments. |
SORP reference |
We also donated a selection of food items and clothes to two inspired Orphanages in Ghana: The Royal Seed Home in Kasoa and Rising Star Orphanage in Dodowa. ROCF Charity has also provided funding support to a Primary School inGhana andhelpedto |
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| improve the lifestyle of 2 children who have sufered from a disadvantaged household due to a change in their fnancial wellbeing. Over the last 2 period, We donated and erected a Clean Borehole Water for an entire Community village called Aboah in the Eastern Region, Ghana. Were clean water reaching out over 380 people in that community. We also donated Educational and Essential Materials to a Village Primary School called Asitey Presbyterian School in MANYA KROBO Municipality in Ghana and over 198 children beneftted. This was recorded as one the successful Missions project we did. Last 2 years around the Covid-19 pandemic situations , we donated an essential items such as Veronica buckets Bowls and stools, Hand Sanitisers , Antiseptic Soups and Hand paper Towels to an entire General Teaching Hospital in Koforidua, eastern region of Ghana. This was estimated to beneft over 500 visitors in the hospital including the Doctors, Nurses, Patients and many others. We have Successfully Donated to the AKROPONG School of Blind in Ghana. ROCF Charityembarked upon this Project term “ HELP AKROPONG SCHOOL OF BLIND” to mitigate their present needs and challenges. In view of this, our organisation supply an essential equipment and material to support the institutions. We therefore gave 10 Laptops with Assistive Software packages to help those who are having problems and difficulties using the Perkins Braillewriter and hand frames to enhance their learning. We also included 2000, Braille sheets – this is two types the A4 Size which is |
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used by the hand frames and Perkins Braillers 5,000 Continues Braille Papers – which are use by the embosser, specifically to prepare test books and examination materials for the students. Packages of Hand frames Stylus Lawnmowers – this is to help the school to keep their environment clean at all times. Essential items and food stuffs to supplement what the government provides the school. It was a great Mission for us to put a smile on the face of the Children. Para 1.20
Additional information (optional) You may choose to include further statements where relevant about:
ROCF END PROJECTS REPORT Achievements against Para 1.41 COMMUNITY REACH PROJECT objectives set This project has been focused on working with families, individuals and the youth in PROJECTS EVALUATION the borough of Enfield and Waltham Cross to help them with any household and Through our projects our personal issues as a result of the community have expressed pandemic. We recruited a Volunteer that they feel that there is an Manager in order to further develop our increase in the wellness of projects and support our volunteers. She the community as a result of has been aided with training through one to the projects by Reaching one sessions, and a platform which Out Community Fellowship contains training sessions and resources and are appreciative. which have also been shared with our volunteers.
| Our volunteers have fed back that they feel well supported, and they have enjoyed the volunteering experience, and have benefitted themselves through improved confidence, skills, employability, and they have felt they are part of a community with a strong sense of belonging and supporting each other. PROJECT IMPROVEMENT Going forward, we are planning to develop and improve our projects in order to positively impact our community further. We have identified and recognised physical health challenges some of the youth are experiencing and in response to this situation, we are planning to organise more activities, projects where the youth in the community can get supported by organising, cycling events, table tennis club and gym membership to help the youth against their mental health issues which certainly will boosts their confidence as well as feeling good by themselves. |
THE DIFFERENCE OUR PROJECT HAS MADE. One thing our volunteers supported with is a number of individuals sleeping rough in our community. We went to supply them with food, bedding and first aid. We have also attempted to support their needs related to their mental stability such as support with their addictions. We then signposted them to local organisations such as rehousing organisations so they would have a roof over their heads. Testimonies: Beneficiary’s It’s a difficult life being homeless. I’ve been sitting near the bus station for over 1 years and up to now only one group of people actually tried to help me get my life back. [ROCF] helped me with my alcohol addiction which is what led me onto the streets in the first place, and gave me food, Beddings and a support for getting a place to stay. For that I feel excited to get myself back on track and do better as a person. We recognised the needs of the youth within our community were high as a result of covid, and therefore needed support in a number of areas. Covid was causing anxiety, confusion, isolation, and and a decline in their mental health. We organised a Zoom Community Reach Youth Programme in order to address such needs. Our guest speaker Patricia Obichukwu is a youth mental health specialist, and was able to address the audience with questions on what the youth were going through, what their challenges were. Through their answers she was able to give advice and coping strategies through activities and examples. We produced a flyer and put the meeting on social media in order to attract the youth in our community to this session. This was attended by 15 youth and 4 parents, and the feedback was very positive; those who attended were very grateful to us for putting on the session. Feedback: From DS There was a talk about our future aspirations and what are main goals are for the future. This program really helped me with where I should keep my head at in terms of what to do and think whilst |
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focusing on my journey towards my final goal and how I should understand the obstacles that I might have to face on the way. For example, we talked about how important school is and how how to act as a youth to society. We learnt about how we need to consider our mental well being as it is vital for the output of out daily lives. It was incredibly helpful and really benefited me as a youth to acknowledge how to spend each day and what to prioritise in order to reach the goal we all aim for. Resulting from this, I also learnt how to keep away from temptations and procrastination, I understood how important it is to prioritise my time over unnecessary wants, which has made a huge impact , especially for my school work. Following this session our Volunteer Manager organised a number of one to one sessions with 8 of the youth in our community who were struggling with different issues, many of these Covid related. These sessions addressed such issues as transition to university, low school attendance and attainment, anxiety through the unknown of Covid, lack of inspiration and low self esteem, lack of equipment needed in order to support their education. Through these sessions our volunteers were able to address these issues and support their needs. As a result we have:• Supported a 6th form student with equipment needed in order to transition to university • Encouraged a student and supported them with counselling as a result of their lack of motivation and discouragement of their worth. Through support he became more positive about his future and selfimage, and more engaged with school. • Supported one student in his decision of what subjects to study at A Levels: We were able to advise him and support him in making the right choices for his future, taking account for his enjoyment and what he plans to do post education. • Supported with the challenges and fears some students had by discussing them and developing coping strategies where needed. Our volunteers were well supported with the resources we had access to via the training platform.
| Feedback: From one of our volunteer; The sessions and materials are all very informative and it has helped me settle in as a volunteer superbly. When I first joined as a volunteer, I was confused as to what I could do to do my part in this organisation. The platform gave me the chance to inform myself of all the plans, methods and strategies that were put in place to help others. One thing I’d say could be an improvement is if we were able to have a place to post ideas in order to have a more collaborative feel, but I think the knowledge and support to be attained is good. We have also worked with our local foodbank who provided us with a list of items which are needed. Our members use this as a reference and give generous donations which are collected and taken to The foodbanks |
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| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
1. Rocf Charity’s principal sources of funds is members making a minimum of £10 monthly Contribution towards our mission projects. 2. A Welfare Contribution of £20 towards members support as when the needs arises. 3. ROCF Organise Fundraising Events to Raise Money for all our Plan Project’s. 4. Grants bidding towards planning project herein uk and Africa |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by Board of trustees and core leaders |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational Structure Samuel Twum President (Trustee) Adeline Osei Vice Present Safoa Bamfo Secretary Janet Attah Treasurer (Trustee) Samantha Yeboah Organiser Tina Anderson Safeguarding Officer (Trustee) The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no payment or other financial benefits. The trustees meet as and when needed and are responsible for all decisions taken in relation to running the charity missions and activities. Trustee member can chair the Trustees Meetings taking into consideration skills that each trustee member can bring to the |
meeting regarding the Agenda. To assist in the smooth running of the charity the trustees have set up Core leaders that help them oversee certain aspects of the charity’s work; and report back with their recommendations to the full meeting of the trustees. The Trustee and the Core Leaders and Fellow Members meet once a month to deliberate issues arising within group Meetings. The President chairs the monthly Meeting, the Vice President Chair meeting in absence of President. The Organising Committee: They are responsible for the organisation of all activities; internally or externally. Welfare Committee: They are responsible for the Welfare of the members of the Charity. Safeguarding Officers: They are responsible for ensuring the Safety and Wellbeing of our Children and Youth within the group. Recruitment and Appointment of Trustees . The existing trustees are responsible for the recruitment of new trustees but in so doing the trustees seek the views and recommendations of the core leaders. The trustees believe this approach ensures that new trustees are respected and trustworthy fellows. In selecting new trustees, we ensure to identify people who regularly attend meetings, events and functions organised by the charity and are willing to volunteer to help in our broader community works. Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities and, if all agree, they are then proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills. During the Annual General Meeting, a members of the trustees can retired and new trustee member added.
| Risk management The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. Insurance cover is in place where needed DBS checks will be carried out from time to time. |
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| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Reaching Out Community Fellowship |
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| Other name the charity uses | Rocf Charity UK |
| Registered charity number | 1170765 |
| Charity’s principal address | 2 Butlers Court, Trinity Lane Waltham Cross EN8 7EG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sam Twum | President | Still in office | ||
| Janet Attah | Treasurer | Still in office | ||
| Tina Anderson | SafeguardingOfficer | Still in office | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mr. Sam Twum
Position (eg Secretary, Chair Chair, etc)
Date 30/05/23
| Reaching Out Community Fellowship |
Reaching Out Community Fellowship |
Reaching Out Community Fellowship |
No (if any) | CC16a | |
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| For the period from |
29 JAN. 2022 | To | 30 JAN. 2023 | ||
| Section A Receipts and payments | |||||
| to the nearest £ A1 Receipts Cash Fund for Lastyear £1,971.00 ROCF Members Dues £2,280.00 Welfare Contributions £3,550.00 FundraisingDonations £2,751.00 Gift Aids £6,046.00 16,598 - - Sub total - Total receipts 16,598 A3 Payments - £2,700.00 £1,450.58 Ugandaprojects Cost £6,310.00 UK Project Cost £2,600.00 Other Benevolence Support £1,450.00 - - - 14,511 - - Sub total - Total payments 14,511 Net of receipts/(payments) 2,087 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,087 Unrestricted funds A2 Asset and investment sales, (see table). Total Payments b/f from 31/12/21 Uk Members Welfare Support Administration & General Exp. A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,971 2,280 3,550 2,751 6,046 - 16,598 - - - 16,598 - 2,700 1,451 6,310 2,600 1,450 - - - 14,511 - - - 14,511 2,087 - - 2,087 |
Last year to the nearest £ |
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| - - - - - - - |
1,971 | £2,958.00 | |||
| 2,280 | £2,117.00 | ||||
| 3,550 | £3,550.00 | ||||
| 2,751 | £2,751.00 | ||||
| 6,046 | £4,996.00 | ||||
| - | |||||
| 16,598 | 16,372 | ||||
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- | ||||
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| - | 16,598 | 16,372 | |||
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- | 14,401 | |||
| 2,700 | |||||
| 1,451 | |||||
| 6,310 | |||||
| 2,600 | |||||
| 1,450 | |||||
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| 14,511 | 14,401 | ||||
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- | ||||
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| - | 14,511 | 14,401 | |||
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2,087 | 1,971 | ||
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| - | 2,087 | 1,971 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
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| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash fund B/F Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 2,087 - - - - - 2,087 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Samuel Twum Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| Samuel Twum | 5/30/2023 | ||