## **Trustees’ Annual Report for the period**
**From** 29/JANUARY 2021 **Period start date To Period end date** 30/JANUARY 2022
**Charity name:** Reaching Out Community Fellowship
**Charity registration number:** 1170765
## **Objectives and Activities**
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SORP reference
Summary of the The objects of Reaching Out
purposes of the charity Community Fellowship are such
as set out in its charitable purposes for the public
governing document benefit as are exclusively charitable
according to the laws of England and
Wales as the trustees may from time
to time determine.
Summary of the main Para 1.17 and
1.19
activities in relation to • Group members meet every last
those purposes for the Sunday of the month discussing
public benefit, in missions’ projects and planning
particular, the activities, strategies to grow and achieving
projects or services Charitable expectations.
identified in the
accounts. • Rocf Fellowships organise and hold
productive seminars including inviting
specialists to talk on specific subject
matters that can benefit members,
for example, financial awareness,
budgeting, Christian living, etc.
• We encourage goodwill by helping
and giving financial support to group
members in times of need or loss of a
close relation.
• We organise Fundraising activities
and events to support upcoming
missions projects the group embarked
upon.
• We organised excursions, summer
outings, and seasonal activities, such
as breakfast meetings, dinner and
Christmas party and invite our
community people to share with
them.
• We foster a good community spirit
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and reduce loneliness by visiting people in care homes, hospitals, prisons and help the less fortunate in our societies/Neighbourhoods. • We regularly carry out charitable activities in our local communities including making donations to our foodbanks, clothing banks, and other charitable organisations. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**ROCF SUCCESSFUL MISSIONS PROJECT ACHIEVEMENTS.**
The organisation also known as ROCF Charity is formed with an intention to support the communities here in UK and also the 3rd world Africa countries in particular Ghana.
SORP referenc e We also donated a selection of food items and clothes to two inspired Orphanages in Ghana: The Royal Seed Home in Kasoa and Rising Star Orphanage in Dodowa.
ROCF Charity has also provided
Over the number of years up till now, ROCF Charity has been embarking on numerous projects in Ghana.
A Bath house was erected for an Orphanage in Dodowa in Ghana and also one of the projects we did was theme Operation "clothe the needy". This project took place in a village called Aboah and subsequent nearby villages in the District Area of Suhun Kroaboa-cortar,Eastern Region of Ghana, where we brought bundles of clothes, both used and new, to benefited the entire villagers, population over 550 both Adults and children.
We witness amazing and loving communities for the first time, their chiefs and chief mothers coming together to share in this great event.
We Also, regularly make donations of food, grocery and toiletry to the Foodbanks in our local communities here in U.K. where over 480 families have benefited from the centres we donated.
funding support to a Primary School in Ghana and helped to improve the lifestyle of 2 children who have suffered from a disadvantaged household due to a change in their financial wellbeing.
Over the last 2 period, We donated and erected a Clean Borehole Water for an entire Community village called Aboah in the Eastern Region, Ghana. Were clean water reaching out over 380 people in that community. We also donated Educational and Essential Materials to a Village Primary School called Asitey Presbyterian School in MANYA KROBO Municipality in Ghana and over 198 children benefitted. This was recorded as one the successful Missions project we did.
Last 2 years around the Covid-19 pandemic situations , we donated an essential items such as Veronica buckets Bowls and stools, Hand Sanitisers , Antiseptic Soups and Hand paper Towels to an entire General Teaching Hospital in Koforidua, eastern region of Ghana. This was estimated to benefit over 500 visitors in the hospital including the Doctors, Nurses, Patients and many others.
**Last Year a Successful Mission at the AKROPONG School of Blind in Ghana.**
ROCF Charity embarked upon this Project term “ HELP AKROPONG SCHOOL OF BLIND” to mitigate their present needs and challenges. In view of this, our organisation supply an essential equipment and material to support the institutions. We therefore gave
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10 Laptops with Assistive Software
packages to help those who are
having problems and difficulties
using the Perkins Braillewriter and
hand frames to enhance their
learning.
We also included 2000, Braille
sheets – this is two types the A4
Size which is used by the hand
frames and Perkins Braillers
5,000 Continues Braille Papers –
which are use by the embosser,
specifically to prepare test books
and examination materials for the
students.
Packages of Hand frames Stylus
Lawnmowers – this is to help the
school to keep their environment
clean at all times.
Essential items and food stuffs to
supplement what the government
provides the school. It was a great
Mission for us to put a smile on
the face of the Children.
Para
1.20
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
**ROCF END PROJECTS REPORT**
**Achievements against** Para 1.41
**COMMUNITY REACH PROJECT**
## **objectives set**
This project has been focused on working with families, individuals and **PROJECTS** the youth in the borough of Enfield **EVALUATION** and Waltham Cross to help them with any household and personal issues as Through our projects our a result of the pandemic. We recruited community have a Volunteer Manager in order to expressed that they feel further develop our projects and that there is an increase support our volunteers. She has been in the wellness of the aided with training through one to community as a result of one sessions, and a platform which the projects by Reaching contains training sessions and Out Community resources which have also been Fellowship and are shared with our volunteers. appreciative. **THE DIFFERENCE OUR PROJECT** Our volunteers have fed **HAS MADE.** back that they feel well supported, and they One thing our volunteers supported have enjoyed the with is a number of individuals volunteering experience, sleeping rough in our community. We and have benefitted went to supply them with food, themselves through bedding and first aid. We have also improved confidence, attempted to support their needs skills, employability, and related to their mental stability such they have felt they are as support with their addictions. We part of a community with then signposted them to local a strong sense of organisations such as rehousing belonging and organisations so they would have a supporting each other. roof over their heads. **PROJECT IMPROVEMENT** _**Testimonies** : Beneficiary’s_ Going forward, we are _It’s a difficult life being homeless. I’ve_ planning to develop and _been sitting near the bus station for_ improve our projects in _over 1 years and up to now only one_ order to positively _group of people actually tried to help_ impact our community _me get my life back. [ROCF] helped_ further. We have _me with my alcohol addiction which is_ identified and recognised _what led me onto the streets in the_ physical health _first place, and gave me food,_ challenges some of the _Beddings and a support for getting a_ youth are experiencing _place to stay. For that I feel excited to_ and in response to this _get myself back on track and do_ situation, we are _better as a person._
**PROJECT IMPROVEMENT** Going forward, we are planning to develop and improve our projects in order to positively impact our community further. We have identified and recognised physical health challenges some of the youth are experiencing and in response to this situation, we are planning to organise more activities, projects where the youth in the community can get supported by organising, cycling events, table tennis club and gym membership to help the youth against their mental health issues which certainly will boosts their confidence as well as feeling good by themselves.
We recognised the needs of the youth within our community were high as a result of covid, and therefore needed support in a number of areas. Covid was causing anxiety, confusion, isolation, and and a decline in their mental health.
We organised a Zoom Community Reach Youth Programme in order to address such needs.
Our guest speaker Patricia Obichukwu is a youth mental health specialist,
and was able to address the audience with questions on what the youth were going through, what their challenges were. Through their answers she was able to give advice and coping strategies through activities and examples. We produced a flyer and put the meeting on social media in order to attract the youth in our community to this session. This was attended by 15 youth and 4 parents, and the feedback was very positive; those who attended were very grateful to us for putting on the session. _**Feedback** : From DS There was a talk about our future aspirations and what are main goals are for the future. This program really helped me with where I should keep my head at in terms of what to do and think whilst focusing on my journey towards my final goal and how I should understand the obstacles that I might have to face on the way. For example, we talked about how important school is and how how to act as a youth to society. We learnt about how we need to consider our mental well being as it is vital for the output of out daily lives. It was incredibly helpful and really benefited me as a youth to acknowledge how to spend each day and what to prioritise in order to reach the goal we all aim for. Resulting from this, I also learnt how to keep away from temptations and procrastination, I understood how important it is to prioritise my time over unnecessary wants, which has made a huge impact , especially for my school work._
Following this session our Volunteer Manager organised a number of one to one sessions with 8 of the youth in our community who were struggling with different issues, many of these Covid related.
These sessions addressed such issues as transition to university, low school attendance and attainment, anxiety through the unknown of Covid, lack of inspiration and low self esteem, lack of equipment needed in order to support their education.
Through these sessions our volunteers were able to address these issues and support their needs. As a result we have:• Supported a 6th form student with equipment needed in order to transition to university • Encouraged a student and supported them with counselling as a result of their lack of motivation and discouragement of their worth. Through support he became more positive about his future and selfimage, and more engaged with school. • Supported one student in his decision of what subjects to study at A Levels: We were able to advise him and support him in making the right choices for his future, taking account for his enjoyment and what he plans to do post education. • Supported with the challenges and fears some students had by discussing them and developing coping strategies where needed. Our volunteers were well supported with the resources we had access to via the training platform. _**Feedback** : From one of our volunteer; The sessions and materials are all very informative and it has helped me settle in as a volunteer superbly. When I first joined as a volunteer, I was confused as to what I could do to do my part in this organisation. The platform gave me the chance to inform myself of all the plans, methods and strategies that were put in place to help others. One thing I’d say could be an improvement is if we were able to have a place to post ideas in order to have a more collaborative feel, but I think the knowledge and support to be attained is good._
We have also worked with our local foodbank who provided us with a list of items which are needed. Our members use this as a reference and give generous donations which are collected and taken to The foodbanks
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Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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1. Rocf Charity’s principal sources
The charity’s principal of funds is members making a
sources of funds Para 1.47 minimum of £10 monthly
(including any Contribution towards our
fundraising) mission projects.
2. A Welfare Contribution of £20
towards members support as
when the needs arises.
3. ROCF Organise Fundraising
Events to Raise Money for all
our Plan Project’s.
4. Grants bidding towards
planning project herein uk and
Africa
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by Board of trustees and core
methods including leaders
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
Organisational Structure
The charity’s Samuel Twum
organisational structure Para 1.51 President (Trustee)
and any wider network
with which the charity Adeline Osei Vice
works Present
Safoa Bamfo Secretary
Janet Attah Treasurer
(Trustee)
Samantha Yeboah Organiser
Tina Anderson
Safeguarding Officer (Trustee)
The charity trustees are responsible
for the general control and
management of the charity.
The trustees give their time freely and
receive no payment or other financial
benefits.
The trustees meet as and when
needed and are responsible for all
decisions taken in relation to running
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the charity missions and activities. Trustee member can chair the Trustees Meetings taking into consideration skills that each trustee member can bring to the meeting regarding the Agenda. To assist in the smooth running of the charity the trustees have set up Core leaders that help them oversee certain aspects of the charity’s work; and report back with their recommendations to the full meeting of the trustees. The Trustee and the Core Leaders and Fellow Members meet once a month to deliberate issues arising within group Meetings. The President chairs the monthly Meeting, the Vice President Chair meeting in absence of President. The Organising Committee: They are responsible for the organisation of all activities; internally or externally. Welfare Committee: They are responsible for the Welfare of the members of the Charity. Safeguarding Officers: They are responsible for ensuring the Safety and Wellbeing of our Children and Youth within the group. **Recruitment and Appointment of Trustees** . The existing trustees are responsible for the recruitment of new trustees but in so doing the trustees seek the views and recommendations of the core leaders. The trustees believe this approach ensures that new trustees are respected and trustworthy fellows. In selecting new trustees, we ensure to identify people who regularly attend meetings, events and functions organised by the charity and are willing to volunteer to help in our broader community works.
Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities
and, if all agree, they are then proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills. During the Annual General Meeting, a members of the trustees can retired and new trustee member added. **Risk management** The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. Insurance cover is in place where needed DBS checks will be carried out from time to time.
Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
Charity name Reaching Out Community Fellowship Other name the charity Rocf Charity UK uses Registered charity 1170765 number Charity’s principal 2 Butlers Court, Trinity Lane address Waltham Cross EN8 7EG
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sam Twum President Still in office
2 Janet Attah Treasurer Still in office
Tina Anderson Safeguarding Still in office
3
Officer
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mr. Sam Twum
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 30/05/22
**Reaching Out Community Fellowship**
**N**
## **Receipts and payments acco**
29 JAN. 2021 **To**
## **For the period from**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
funds funds funds
to the nearest
to the nearest £ to the nearest £
£
A1 Receipts
Cash Fund for Last year £2,958.00 - -
ROCF Members Dues £2,117.00 - -
Welfare Contributions £3,550.00 - -
Fundraising Donations £2,751.00 - -
Gift Aids £4,996.00 -
-
16,372 - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 16,372 - -
Total Payments b/f from A3 Payments
31/12/19 - - -
Uk project cost £2,700.00 - -
Administration & General Exp. £1,450.58 - -
Ghana projects Cost £7,200.00 - -
UK Foodbanks Cost £450.00 - -
Members welfare £2,600.00 - -
- - -
- - -
- - -
14,401 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 14,401 - -
Net of receipts/(payments) 1,971 - -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
Cash funds this year end 1,971 - -
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## **Section B Statement of assets and liabilities at the end of**
**Unrestricted Categories Details funds to nearest £ B1 Cash funds** Cash fund B/F **1,971 - -** _**Total cash funds**_ **1,971** (agree balances with receipts and payments account(s)) OK **Unrestricted funds Details to nearest £ - B2 Other monetary assets - - - - - Fund to which Details asset belongs B3 Investment assets Fund to which Details asset belongs B4 Assets retained for the charity’s own use Fund to which Details liability relates B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Signature Print N Samuel
**o (if any) ounts CC16a** 30 JAN. 2022
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Total funds Last year
to the nearest £ to the nearest £
2,958 £1,584.00
2,117 £2,630.00
3,550 £3,120.00
2,751 £635.00
4,996 £5,150.00
- £10,000.00
16,372 23,119
-
- -
- -
16,372 23,119
- 12,467
2,700
1,451
7,200
450
2,600
- -
- -
- -
14,401 12,467
-
-
- -
14,401 12,467
1,971 10,652
- -
- -
1,971 10,652
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
-
-
-
Date of
Name
approval
Twum 05/30/2022
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