St Bede Community Projert
Flrst AGM
Mlnutes 22nd May 2018
Present: Jean Bramham, Jennifer Bradshaw, Susan Graham, Steve Elstob, Nina
Mordecai, Angela Gibson, Michelle Sewell
Apologies.. Doris McKnight, Susan Ord, Babs Mould, Dianne Laybourne,
Edith Devlin
Election of Trustees: All present wefe willing to stand as trustees as were
those who had 8iven apologies. 12 Trustee5 in total. Terms of office to
be agreed by lot next Trustees meeting
Election of officers: Steve Elstob proposed as Chair by Angela Gibson,
seconded by Jean Bramham. All in favour.
Susan Ord was willing to stand as Treasurer proposed by Jean Bramharn,
seconded by Susan Graham. All in favour
Jennifer Bradshaw was willing to stand as Secretary proposed by Jean
Bramham, seconded by Nina Mordecai. All in favour.
4. Change in constitution - the proposed change is the item quoted in bold
below requiring a quorum of 5 trustees.
from item 19 {3) (al in the constitution under"Meetings and the Proceedings of charity
trustees"
{3)
Procedure at meetings
(a)
No decision shall be taken at a meeting unless a quorum is
present at the time wh8n the d8cision is taken. At any trustees
meeting it is required that a min5mum of 5 members should be
considered as quorate. A charity trustee shall not be counted in tha quorum
present when any decision is made aboul a matter upon which he or she is
not entitled to vote."
Proposed by Nina Mordecai, seconded by Sue Graham. All agreed.
5. Finance: During the first financial year of the organisation the bank
account has been open but not used while the legalities around the
leasing of the buildin8 have been explored. The accounts were
AOB: Proposed as part of the Tall Shi
craft sessions by local artist lan
th
on 6 June, 1.30- 3pm.
s experience in Sunderland are some
?). St.8ede have been offered a session
Nina Mordecai suggested we apply for lottery funding to upgrade the building
now things are well on the way with the CIO. There are two funds which may
be useful: Shae the places and Spaces £300 - £10,000 and Awards for all. Nina
agreed to investigate further and bring to the next Trustees meeting.
The beginnings of an agenda for the first Trustees meeting followin8 the AGM
was outlined, namely:
Consideration of upgradin8 the toilets and legalities around the sanitsry
arrangements for a public space.
Considering if we need a start-up loan/grant for the building to be
brought to a better standard.
Consideration of an application to the Community Foundation.
Sending a mana8ement letter to all user groups as there is concern
re8ardin8 behaviour and tidiness within the groups. Specifically referring
to l. No children in the kitchen areas 2. No food from outside left in bins
after groups. 3. No children boiling kettles.
First Trustees meeting following:
5 June Ipm, St. Bede's Town End Farm.
|**income**|||||**expendit**|
|---|---|---|---|---|---|
|date||income
|amount||date|
||code||unrestricted|restricted||
|05/03/2018|B11|rent income|£ 30.00|||
|06/21/2018|B11|rent income|£ 10.00|||
|08/21/2018|B11|rent income|£ 145.00||09/10/2018|
|08/29/2018|B12|Aspire grant||£ 388.00||
|11/08/2018|B12|All Churches Grant||£ 1,500.00||
|11/02/2018|B12|Big Lottery||£ 7,000.00||
|11/05/2018|B11|rent income|£ 25.00|||
||||||07/29/2019|
||||||07/29/2019|
|07/10/2019|B11|rent income|£ 505.00|||
|08/13/2019|B11|rent income|£ 170.00|||
|08/13/2019|B11|rent income|£ 690.00||08/16/2019|
|08/21/2019|B12|Empower Community Grant||£ 8,437.60|08/28/2019|
|09/16/2919|B12|Sunderland Community Chest||£ 715.30|08/30/2019|
||||||09/12/2019|
|10/14/2019|B11|Community chest rewilding||£ 2,987.00||
|10/18/2019|B14|tefra loan for doors||£ 1,000.00|10/05/2019|
|10/18/2019|B11|rental income|£ 130.00||10/18/2019|
|10/22/2019|B12|PNW Internal door contribution||£ 800.00|10/25/2019|
|10/30/2019|B11|rent income|£ 255.00||10/25/2019|
|10/31/2019|B11|rent income|£ 137.50|||
|12/04/2019|B11|rent income|£ 695.00|||
|||**Total income**|**£ 2,792.50**|**###**||
|||**Total fund in**|**###**|||
## **expenditu**
## **ure**
|**ure**||||
|---|---|---|---|
|expense|amount||cheque no|
||unrestricted|restricted||
|payment to TEFRA grant money for kitchen|equipment|£ 388.00|400001|
|J. Bramham - receipt payment Skip hire||£ 260.00|400002|
|J. Bramham - receipt Asbestos services||£ 70.00|400003|
|Compac services ltd - heating||£ 7,080.00|400004|
|Paul Douglas electrical services||£ 2,589.31|400005|
|DLJ roofng Windows repair north||£ 2,700.00|400006|
|Kendall Builders - windows replacement||£ 4,152.00|400007|
|Steve Elstob B&Q light bulbs|£ 28.00||400009|
|signage outdoors|£ 240.00||400011|
|Doors main hall & chapel||£ 1,852.80|400010|
|Bartrum Flooring Services Ltd||£ 1,825.90|400013|
|**Total Expenditure**|**£ 268.00**|**###**||
|**Total fund out**|**###**|||
|Balance|£ 2,524.50|£ 1,909.89|£ 4,434.39|
## **Charity Name**
## **Receipts and pay For the period** Period start date **from**
05/18
## **Section A Receipts and payments**
## **Unrestricted Restricted funds funds**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
rent 2,793
Grants - 21,829
- -
loans - 1,000
refunds - -
- -
- -
- -
2,793 22,829
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- -
- -
Sub total [ - ] -
Total receipts 2,793 22,829
A3 Payments
Building development - 20,530
council rents - -
Utilities - -
maintenance 268 -
equipment - 388
insurance - -
- -
- -
- -
Sub total 268 20,918
**----- End of picture text -----**
**----- Start of picture text -----**
A4 Asset and investment
purchases, (see table)
- -
- -
Sub total - -
Total payments 268 20,918
Net of receipts/(payments) 2,525 1,911
A5 Transfers between funds - -
A6 Cash funds last year end - -
**----- End of picture text -----**
_**Cash funds this year end**_ **2,525 1,911**
## **Section B Statement of assets and liabilities at the**
## **Categories**
## **Details**
## **B1 Cash funds**
Community Directplus Account
## _**Total cash funds**_
(agree balances with receipts and payments account(s))
## **Details**
## **B2 Other monetary assets**
## **Details**
## **B3 Investment assets**
## **Details**
**B4 Assets retained for the charity’s own use**
## **Details**
**B5 Liabilities**
Utility bills rent and insurance payable to PNW
loan from Tefra
Signed by one or two trustees on behalf of all the trustees Signature
## **No (if any)**
## **yments accounts**
Period end date 31st Dec 2019
**To**
## **CC16a**
**Endowment funds**
**to the nearest £**
**Total funds Last year**
**to the nearest £ to the nearest £**
**----- Start of picture text -----**
- 2,793 -
- 21,829 -
- - -
- 1,000 -
- - -
- - -
- - -
- - -
- 25,621 -
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- - -
- - -
- 25,621 -
- 20,530 -
- - -
- - -
- -
- -
- - -
- - -
- - -
- - -
- Cross Add Error -
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- - -
- #VALUE! -
- #VALUE! -
- - -
- - -
**----- End of picture text -----**
#VALUE!
**----- Start of picture text -----**
e end of the period
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
2,525 1,910 -
- - -
- - -
2,525 1,910 -
OK Agreement Error OK
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
- -
- -
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
liability relates (optional) (optional)
unrestricted 2,000
restricted 1,000
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Print Name Date of approval
**----- End of picture text -----**
**St Bede's Community Project**
## **Receipts and pay For the period** Period start date **from** 01/01/2020
## **Section A Receipts and payments**
## **Unrestricted Restricted funds funds**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Rent 4,650
Grants 2,969 7,330
Loans - -
COVID Grant 10,000 -
- -
- -
- -
- -
17,619 7,330
Sub total (Gross income for AR)
**----- End of picture text -----**
**----- Start of picture text -----**
A2 Asset and investment sales,
(see table).
- -
- -
Sub total [ - ] -
Total receipts 17,619 7,330
A3 Payments
Building development 451 8,471
Parish & Council rents 2,946 -
Utilities 4,068 -
Maintenance & expenses 1,104 -
Equipment 504 -
Insurance 900 -
- -
- -
- -
Sub total 9,973 8,471
A4 Asset and investment
purchases, (see table)
- -
- -
Sub total - -
Total payments 9,973 8,471
Net of receipts/(payments) 7,646 - 1,141
A5 Transfers between funds - -
A6 Cash funds last year end 2,525 1,911
Cash funds this year end 10,171 770
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the**
## **Categories**
## **Details**
## **B1 Cash funds**
Community Direct Plus Account
## _**Total cash funds**_
(agree balances with receipts and payments account(s))
## **Details**
## **B2 Other monetary assets**
## **Details**
## **B3 Investment assets**
## **Details**
**B4 Assets retained for the charity’s own use**
## **Details**
**B5 Liabilities**
Loan from Tefra to repay
Signed by one or two trustees on behalf of all the trustees Signature
## **1170762**
## **yments accounts**
Period end date 12/31/2020
**To**
## **CC16a**
## **Endowment funds**
**to the nearest £**
## **Total funds Last year**
**to the nearest £ to the nearest £**
**----- Start of picture text -----**
- 4,650 2,793
- 10,299 21,829
- - 1,000
- 10,000 -
- - -
- - -
- - -
- - -
- 24,949 25,622
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- - -
- - -
- 24,949 25,622
- 8,922 20,530
- 2,946 -
- 4,068 -
- 1,104 268
- 504 388
- 900 -
- - -
- - -
- - -
- 18,444 21,186
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- - -
- 18,444 21,186
- 6,505 4,436
- - -
- 4,436 -
- 10,941 4,436
**----- End of picture text -----**
## **e end of the period**
**----- Start of picture text -----**
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
10,171 770 -
- - -
- - -
10,171 770 -
OK OK OK
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
**----- End of picture text -----**
**----- Start of picture text -----**
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
- -
- -
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
liability relates (optional) (optional)
Restricted 1,000
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Print Name Date of approval
**----- End of picture text -----**