## **Easingwold Community Library Association** ## **TRUSTEES REPORT FINANCIAL REPORT AND STATEMENTS** **FOR** **Year Ending 31st March 2022** **Easingwold Community Library Association Charitable Incorporated Organisation Charity Registration Number: 1170759** ## **Easingwold Community Library Association** ## **- Reports for small non company charity** Applicable for a charity with an income of under £500,000, and with assets worth significantly less than £3.26 million. In the year to 31 March 2022, Easingwold Community Library Association (ECLA) had an income of £ 20,162 and a low value of assets – [ a net book value of £ 9,545 ] – significantly less than £3.26 million. ## **Informaton required by the Charity Commission** ## **1. Charity’s name, registraton number, address and trustee names** Charity Name: Easingwold Community Library Association (ECLA) Charity registered as a CIO Charity Registration Number: 1170759 Premises and registered address: The Library, Market Place, Easingwold, York, YO61 3AN ## **Charity Trustees** : as at 31[st] March 2022 Jane Bentley Town Clerk - Easingwold Town Council Nigel Knapton Hambleton District Councillor Neil Madden Easingwold Town Councillor Shirley Shepherd Easingwold Town Councillor ## **2. The Charity structure and details of how it is managed, including how it recruits trustees** Easingwold Community Library Association (ECLA) was formed and registered with the Charity Commission as a charitable incorporated organisation (CIO) on 14 December 2016, with a Charity Registration Number of 1170759. ECLA is governed by a formal constitution, with trustees appointed in accordance with the constitution, by election of the membership at a General Meeting or Annual General Meeting, or by the trustees. It is the intention (of ECLA) to increase the number of trustees to at least six in the following year. The Easingwold Community Library Association trustees are all volunteers, and are responsible for the overall management and operation and governance of the library. ## **Easingwold Community Library Association** All trustees have undergone necessary training and are aware of the essential requirements of a trustee, as set out in the guidance issued by the Charity Commission. All trustees have signed the Trustee Eligibility Declaration. The day to day operation, planning and supervision of the library is carried out by a team of volunteers, with special responsibilities including a Treasurer and a Team Leader. ## **3. Actvites and objectves in the year** The objects of Easingwold Community Library Association are unchanged from the previous years and involve: The securing of the establishment of a library and community resource centre, and the maintenance, or management or cooperation with any authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of its objects. Several book related events, including poetry and book readings by authors, and a presentation by a performance poet were held to promote public interest in the library. Regular events were held for younger children to introduce them to reading and use of the library, via play, educational and craft activities. ECLA has provided office facilities which are leased to Easingwold Town Council, providing an additional income source. Easingwold Community Library Association (ECLA) provides the premises and facilities to accommodate the local Library Service. This is the old library building leased from North Yorkshire County Council. ## **4. Achievements and performance, including reportng on its public beneft** In the period April 2021 to March 2022, Easingwold Community Library (ECLA) has provided a library service at least equal to that previously offered by North Yorkshire County Council (NYCC), and has also facilitated the volunteer operated home book delivery service for the housebound and elderly. Also the promotion, for the benefit of the inhabitants of North Yorkshire, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said residents and the statutory, voluntary and other authorities and organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. ECLA is also committed to safeguarding and promoting the education, welfare and wellbeing of all library users, and expects all staff and volunteers to share this… ## **Easingwold Community Library Association** …commitment. To this purpose, a Safeguarding policy is operated and reviewed on a regular basis. DBS checks are required for volunteers specifically dealing children. ## **5. A fnancial review including any debts and details of your reserves policy (if applicable)** ## **Financial Report** The Accounts and Financial Report for the period to 31[st] March 2022, are included with this report. |**Summary**
Income
Expenditure
Surplus/Defcit
[Rcpts over Payments]|**Year Ending**
Year Ending
**31/03/2022**
31/03/2021
**£ 20,162**
£ 40,277
**£ 27,518**
£ 15,451
**( £ 7,356 )**
£ 24,826|**Year Ending**
Year Ending
**31/03/2022**
31/03/2021
**£ 20,162**
£ 40,277
**£ 27,518**
£ 15,451
**( £ 7,356 )**
£ 24,826| |---|---|---| |||£ 40,277
£ 15,451
£ 24,826| The accounts were audited/examined by ## **Nigel Atkinson** , (Director) ## **Hunter Gee Holroyd** , Chartered Accountants Bradgate House, Chapel Lane, Easingwold, YO61 3AE Tel.No. 01347 823569 Email enquiries@hghyork.co.uk ## **6. Details of any funds held as a custodian trustee** No funds are held as custodian trustees. ## **7. Financial and other informaton** Funding The operation of Easingwold Community Library (ECLA) is funded by grants, donations, and income from running the library and special events and promotions. ## **Easingwold Community Library Association** Funding (cont.) Further income is generated by leasing a spare office in the library building to the Easingwold Town Council. Additionally, a relatively small income is received from book and media reservations, fines for overdue books and book sales etc. ## Future Expenditure Easingwold Community Library (ECLA) is responsible for all energy and operating costs, business rates, insurance and building maintenance and repairs. In addition, the aim is to gradually improve and upgrade the premises as finances allow. ## Financial Controls Easingwold Community Library (ECLA) operates a series of financial policies and controls which are reviewed on an annual basis or as appropriate. These policies include the recently introduced Procurement Policy and the Reserves Policy which earmarks £6,000 as a long term contingency reserve. ## Grant making No grants were made by Easingwold Community Library Association (ECLA) during the period to 31[st] March 2022. ## Income from government grants There was no income from government grants during the period to 31[st] March 2022. ## Income from outside the UK There was no income from outside the UK during the period to 31[st] March 2022. ## Operatng and spending outside England and Wales There was no expenditure outside England and Wales during the period to 31[st] March 2022 ## Subsidiaries There are no subsidiaries associated with Easingwold Community Library Association. ## Employees Easingwold Community Library Association has no employees ## Trustee payments The work and services of the trustees is entirely voluntary. …… ## **Easingwold Community Library Association** ## Trustee payments The work and services of the trustees are entirely voluntary, and no payments are made to the trustees. ## Volunteers Easingwold Community Library Association (ECLA) is operated entirely by volunteers, and excluding trustees, at the end of the period in question there were thirty four (34) volunteers. **…………………………………………………………………………………………………………………………………..** EASINGWOLD COMMUNIIY LIBRARY ASSOCIATION Y*4rtnded Yelronded 31 March 31 Mar¢h 2022 NL*e Li*ary opèrationg Llbrary groups incorne". Poppe Rhymetime Kni1& Nai iting group EventincDme-CMrt ulOurH¢ads Reni c￿0p Local Comrnunlty Fund L0calAuihor￿Y gra￿$ Cuvid 19 Grantsfrom Hamb￿0￿ DI*thx Coundl NYCC Lo¢alrty G￿nIfor LED hghlin NYCC for emergency Iightin9worfrf$ NYCC Localrty GrantTor NYCC Lo¢ethy GontTur new psth Grnnt trDm Hornes f(YLED lyjhting Don*ion$.' Anonyrnous Ea%ingwold ￿0￿8 Donati￿91￿r pO￿lM9 stAtwJTh u$ Fri8nrts' dOna￿on$ Book 5a1e doThatsDns Crayke P8nsh cwnryl OtherdonaliDn$ Amazm Smile c￿mISs￿A 2,9 542 3B7 Joo 26 328 5,900 5.OOD 5.$55 7,143 865 500 25.wu 780 400 i.ooo i.wo 400 320 36$ 33 33 20.162 Repayrs and malnienance.. Relaying flags￿￿8 path Tree wtyks Ga5 hesierservi&ng 8alafi￿Of emtrgenryllghtkng 2.971 1.526 288 324 1B4 549 Se¢udly anu safety.. Rgpla¢ernynt siaff entranco doDr SafEly rep#wS. alatm. CCTV 1.048 2.63$ 2.695 2.626 1.755 1.683 Clekning ovid19 expendrture SpeTht a9aln* 9Rntsidoneiion$-. Chi￿ren'3 librBry rpdevelDpmEnt 8.558 ctynpuiwsuite Emergency ligh￿￿9 re￿irIn9 8unernles woJx* New path Llons Bèiintteof thI￿ren'5 libraryrelurbishmgnt 8alan¢*of n8wcoMpJtersuttt costs Waste Insuranu Legal & prDtes8lunal fee¥ 80Q 50Q 780 134 532 236 1,466 27.518 6BU Tvtsl PXPEnditurE SuWu$llD•fi¢ltl ol Income vs exwndltlJre -7,3 24.826 ca￿Li1]￿d•neWIUrn1lu 10,908 5urplUWl¢￿lrytI bsfore dewedatyon 3.SS2 24.826 DeprnclatStsD charq• fortho yèar -1,363 Suplus to res•iv•s 2,189 Notèi LlbroryopEFEliuns ncome ￿￿￿￿e￿fee5 lorreYerV￿0n￿, DVO rerfal. M*Jla and Compu￿Su)S￿l01QTrs, tlllg and ttopyin9 and overdue rt¢m charyes. Oueto ¢￿d 19. mogl latp reium ch8rgeJwÈre w?Ive¢ Junng Ihe prltyyear. Tht5e group5 are tun by vulunieers In the libraryon are9ular ba&is both w ral$e funds and to WOVhJe a¥a ¥UcI518epd￿e None ofthèse groups tovld in Ihe 2020Q1 yeBrdueto eowdl9. otritt• In the libr8ryiS renied by EI5Mgwold TDWll CD￿￿￿1. Receivedfram thethe ¢￿0p1arrelUrbishMIfflt olthe chjldren's library. H￿bitton OiStriGt Council paid yr5ntsto local businesses sutye#iothe I0¢k¢u￿ ruhs. These ww¢to Cover IDSt IncamB and addltlonal w515 $uffere¢ Jue to Cowd 19. The Int￿￿11 WDrks grant received In 2021 ha$ b*gn sp¢nt ￿ thenew¢cthpuiersurte. Expenditure ￿ Mèking the library building Covid-safe and an addrt￿nal ¢lw4nlng M4tBrfa15 and equlprn￿l has bBen cthgonsed separatetyunderthi$ hÈ8fjing. The£0￿5 of nvNfufflrnvref¢rfihe children's Iibtsry ha5 been c8pitglised-aep fixed Es*t naie. The baL3nce althe expEndrtureNYdS for rev¢nufj $uch as rndecoratlng and ligh1￿] replè¢tmeAL Th& Insuran¢•wYry was 8￿ended by 3 months* no tharge￿e tu Cuvid 19. hencB no pa￿entW￿ mad• in 2020￿1 Indudes st￿ID￿try. and Olherwndry items suc41 ÈsvolunteErofvE5hmeTts. See llxeJ asset note. EASINGWOLD COMMUNITY LIBRARY ASSOCIATION ccoun arEn E SHEET Notes 31 March 2022 Notes 31 March 2021 Fixed assets at net book v81ue Bank Cash in Hand Total assets 9,545 36,994 66 46.60S 44.378 38 B848n￿ brought forward Exce5slldeficitl of receipt5 over payments Total accumulated funds 44,416 2,189 46.605 19,590 24,826 44,416 nal sls of Fixed a55ets at net book value Temporarily restricted reserves.. Anonymou5 donation111 Anonymous donation121 NYCC LtyGality Grant Co-op Communities gr8nt Long term contingency ￿SenIe Total restricted reserves 9.545 845 1,000 800 6,556 8,000 15,201 6,500 Unrestncted reserves 30,560 29,215 Total reserves 46,605 grants and donation5 received with spending reslriclions Note5 1 See separate sheet. 2 Part of this grant has been spent on the Buttethies project. The remaining £686 has been recl3ssified 85 unrestricted. 3 Thi5 £1,000 donation has been reclassified as unrestricted. 4 This grant has been spent on Greation of the new computer suite. 5 This grant has been spent on the refuTbi5hmenVrelocation of the children's area. 6 Estimate of slx months running expenses. I have examined the accounts shown on pages 1 and 2, which are in agreement with the records, vouchers and explanations provided. Signed.. {A¢countantl Date.. EASINGWOLD COMMUNIry LIBRARY ASSOCIATION Accounts for Year Ende 31st March 2022 Note 1 ass Fumiture . fillings and mural Cost At 1 April 21 Additions Disposals At 31 March 22 10,908 10,908 Depreciation At 1 April 21 Charge for the year At 31 March 22 1.363 1,363 Net book value Al 1 April 21 Additions Disposals Depreciation At 31 March 22 10,908 -1,363 9,545 Depreciation policy- 8 year straight line