2021-03-31-accounts - Easingwold Community Library Association

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on Easingwold Community Library Associat

A Charitable Incorporated Organisaton Charity Registraton Number: 1170759

TRUSTEES REPORT FINANCIAL REPORT AND STATEMENTS

Year Ending 31st March 2021

Easingwold Community Library Associaton

Formaton of Easingwold Community Library Associaton

Easingwold Community Library Association (ECLA) was formed and registered with the Charity Commission as a charitable incorporated organisation (CIO) on 14 December 2016, with a Charity Registration Number of 1170759.

The Library was formally taken over from NYCC on 1 April 2017 and opened for business on 11 April 2017.

Organisaton

As a registered charity, Easingwold Community Library Association (ECLA) has five trustees, all volunteers and is managed by a Management Committee, also composed entirely of volunteers.

Operation of the library is governed by a formal constitution, with trustees appointed and reappointed at the Annual General Meeting.

In the near future it is the intention to increase the number of trustees to six. The Library is operated and managed entirely by volunteers.

Easingwold Community Library Associaton

Premises and registered address:-

The Library, Market Place, Easingwold, York, YO61 3AN

Registered as a CIO: Charity Registration Number: 1170759

Trustees

[ as at 31 March 2021 ]

Jane Bentley Town Clerk - Easingwold Town Council William Gosling Charity organiser Nigel Knapton Hambleton District Councillor Neil Madden Easingwold Town Councillor Shirley Shepherd Easingwold Town Councillor

Trustees are appointed in accordance with the constitution - by election of the membership at a General Meeting or Annual General Meeting, or by the trustees.

It is the intention (of ECLA) to increase the number of trustees to at least six in the following year.

Easingwold Community Library Associaton

Management Commitee [ as at 31 March 2021 ]

Liz Finnegan Chair Catherine Ellis Treasurer Juliette Jennings Linda Kentley Martine Laux Helen Sykes Nick Wadsworth Tina Wilding

Associate Members of Commitee

The following may also be invited to attend Trustee and Management Meetings as appropriate:

Peter Sowray NYCC Councillor Adele Wilson-Hope NYCC “Stronger Communities”

Aims and purposes

The objects of Easingwold Community Library Association are unchanged from the previous years and involve:

The securing of the establishment of a library and community resource centre, and the maintenance, or management or cooperation with any authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of its objects.

Also the promotion, for the benefit of the inhabitants of North Yorkshire, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said residents and the statutory, voluntary and other authorities and organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

Policies

Easingwold Community Library Association (ECLA) is committed to safeguarding and promoting the education, welfare and wellbeing of all library users, and expects all staff and volunteers to share this commitment.

ECLA is an equal opportunity organisation and is committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. ECLA operates Safeguarding, Health and…

Easingwold Community Library Associaton

…. Safety, Privacy and Data Protection, and all other required policies. ECLA will make all reasonable adjustments to meet the needs of library users and volunteers who are or become disabled.

Funding

The operation of Easingwold Community Library (ECLA) is funded by grants, donations, and income from running the library and special events and promotions. Further income is generated by leasing a spare office in the library building to the Easingwold Town Council. Additionally, a relatively small income is received from book and media reservations, fines for overdue books and book sales etc.

Future Expenditure

Easingwold Community Library (ECLA) is responsible for all energy and operating costs, business rates, insurance and building maintenance and repairs. In addition, the aim is to gradually improve and upgrade the premises as finances allow.

Financial Report

The Accounts and Financial Report for the period to 31[st] March 2021, are attached to this report.

Summary Income Expenditure Excess [Rcpts over Payments]	Year Ending 31/03/2021 £ 40,277 £ 15,451 £ 24,826	Year Ending 31/03/2020 £ 18,357 £ 13,671 £ 13,671

The accounts were audited/examined by:-

Nigel Atkinson , (Director) of:

Hunter Gee Holroyd , Chartered Accountants Bradgate House,

Chapel Lane, Easingwold, YO61 3AE

Tel.No. 01347 823569 Email enquiries@hghyork.co.uk

Easingwold Community Library Associaton

Financial and other information requested by the Charity Commission

Grant making

No grants were made by Easingwold Community Library Association (ECLA) during the period to 31[st] March 2021.

Income from government grants

There was no income from government grants during the period to 31[st] March 2021.

Income from outside the UK

There was no income from outside the UK during the period to 31[st] March 2021.

Operatng and spending outside England and Wales

There was no expenditure outside England and Wales during the period to 31[st] March 2021

Subsidiaries

There are no subsidiaries associated with Easingwold Community Library Association.

Employees

Easingwold Community Library Association has no employees

Trustee payments

The work and services of the trustees is entirely voluntary, and no payments are made to the trustees.

Volunteers

Easingwold Community Library Association (ECLA) is operated entirely by volunteers, and excluding trustees, at the end of the period in question there were forty (40) volunteers.

Safeguarding

ECLA operates a Safeguarding policy, which is reviewed on a regular basis. DBS checks are required for volunteers specifically dealing children

Financial controls

ECLA operates a series of financial policies and controls which are reviewed on an annual basis or as appropriate. New policies covering Procurement and Reserves have been introduced with £6,000 presently being earmarked as a long term contingency reserve.

EASINGWOLD COMMUNITY LIBRARY ASSOCIATION Come & Ex Re rtyea Erbded 31st March Year ended Year ènded 31 Mah 31 Mar¢h 2021 2020 Notss Library op$rations incom8 Ront Covid 19 Grant trom HDC Co-Qp Local Corrmunity Fun Lt)Vdl Authorty grants.. NYCC Strongef Communiti88 Grant NYCC Loc81ty Grantfor int*rnal works NYCC LoCalty Grantfr)r FIVW path Donations." Artsnyrnous donstion Eagngwold Lions Other Friends, subsuipt'ons Other incon Sponsorship Total inoorne 542 5,0 25,000 6.556 5.587 1,0 2,350 430 2,340 650 18.357 385 31 diture Rep8irs and rriain1pn8rè.. R•12ying fiag6ton& path Tre8 works other s&jr1fy ènd safety Ublitie5 Clèaning Covid19 expenditure Spent again8t grantsldon2tions'. Butterfios projsct Nèw path Lions Datn School vIts Wast8 Equipment Insuranc8 Legal & profvssionsl f888 Misc8llan8OUS Total expenditure 2.971 1,526 837 1,201 2,628 1,759 1,683 1.302 4.414 4.406 900 7eo 150 236 625 349 193 114 1,125 13.871 120 680 xces$ of reGelpts over payments In yèar Operational stsrplusldef6clt (excl. urantsl 24,826 4,68S 10 -7,630 2.9¢1 Library OTa)"OnS incorne inc1udg5 fees for Tesarvations, DVD Tentsl, m&di8 and computer subscnptions, printing 8nd copying and cvBrdue itsms. Due tD Covid 19, most18ts chargeswere waived during the year Th& 2020 fiuure includos inGorne for group5 run by the library- Rhytnetimp. Poppgt4 Knit & Natter etc. Non8 of Ih8s& groups could run in the 2020r21 y&ar. An offic& in th6 library is rentsd by Easingwold Town CouncTI. Hamb18ton District Counoil pÈid grants iD lotral busin&55es subiectto the lockdown rulès. Thw wèrg tts ¢X)V8r lost income and addibon810)sts suffered due to Covid 19. Received frorn th& the Co-op for refurt)ishment of the children¥ library. The 2021 dorAtion tsto be spent on events. The donation frDm Easingwold Lions was spenton equipmentforthe HO Delivery s8ce. other in¢trmÈ: 2021 Am8zon Smilè 202(b 31 Utilities refunds Groups tOm& Barclays TBffle Miscellaneous Total 31 Expencliture on Man0 th6 library building Covid safa and on addition81 cleanlng materials and equipmonthas been cpteg0rid separately under this heacling. TPE insurance policy was gxtandpd by 3 month5 at no ch8rge due to Covid 19. h8nc6 no payment madé in th8 2021 year. These figurè5 &xeludg grant incom8 and exp&nditut¥ and show how the srnall Dparational from 2020 has bacorrE a dèfftst in 2021. largely du8 ts) COV 19. 1,259 414 460 207 10

EASINGWOLD COMMUNITY LIBRARY ASSOCIATION count Year Ended 315t ¢h 2021 BAiANCE SHEET 31 Marth 2021 Notes 31 2020 sse Bank Cash ln Hand Total ¥set5 44.378 38 44,416 19,612 Ba18nce brought forwarij EKce8$of recelpts overnaymenls Total accumulated funds I9,0 24.826 44,416 14.g04 4.686 19.590 is ds Temporarity restrtea resetves.. Stronger Communitie5- Ingplre the Chlld Grant Anonymous donation111 Anonymus donation12) NYCC Locality Grant Co-op Cornmunilies Long tenn ¢onlingency reserve Total restrlcted veserves 745 1,000 6,556 6,000 6.000 Unrestricted rÉseNes 29.215 11,845 Total reseFve& 44,418 ' grant5 4nd don8t10 recelved bvilh spandlng reslrictk)ns Note5 l Thls want has been spent on the Butterfle5 communlty projecL 2 Part of thi5 grant has been spent on the ButtethiE5 project. 3 Thi5 donakn'on to b& spent on libraryevents. 4 Thi5 aTrt is designat&l for internal13youUlitrDent improvements. S This ant 15 de51gnated for the refurbishment/reloc3bon of the children's area. 6 Esknmate of six months rurring expenge5. I have examined the COunts shown on pages 1 and 2. whiGh are in Soreernent the records, vouchers and explanatons provided. Signed., (Accountanti Date., Fape Z.