- Annual Report 2024 25
This report summarises the activity of Westcott Sports Club, Charity Number: 1170705, for the period 1 May 2024 to 30 April 2025.
Governance
During the year four Trustees held office:
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Alan Pickering (Chair)
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Anthony Mckay
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James Friend (Treasurer)
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Rebecca Taylor
Adverts have been placed in the Westcott Village Magazine to seek to recruit additional Trustees. Through this route and other approaches, three additional new Trustees have expressed a willingness to join the charity and this will be progressed at the annual General Meeting.
The Trustees met on five occasions during the year to consider the business of the charity.
Highlights of the Year
There have been three main areas of activity during the year:
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A) Through grant funding, the charity has invested in significant upgrades to the hot water and heating systems and infrastructure with an aim of reducing ongoing spend on these utility areas going forward to be realised through more real-time control of demand.
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B) An expansion of the diversity of income sources beyond reliance on the Westcott Cricket Club and Westcott 1935 Football Club to bring in additional pitch-side and clubhouse sponsorship advertising boards and the use of the facilities for non-sport related activities in particular the relationship with Surrey Hills Dog Training.
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C) In January 2025, the clubhouse suffered a “freeze-thaw” burst pipe and immediate actions were taken to mitigate risk and preserve the infrastructure as much as possible. Trustees worked closely with the leadership of Westcott 1935 Football Club as the occupying tenant at the time to maintain their activities whilst also discounting the licence fee to be received from them in recognition of the impact of the event. An identical arrangement was then reached with Westcott Cricket Club for their coming season. At the close of the operating year, the Clubhouse building was temporarily handed over to the agents of the insurance company in order to complete an extensive strip out of floors, walls and ceilings covering the two changing rooms and a proportion of the club room. It is anticipated that the facility will be handed back to the Trustees at the end of the Summer 2025.
Financial Report
Operational income was reduced compared to the prior year largely as a consequence of the licence fee discount given to Westcott 1935 Football Club and this resulted in a small deficit for the year overall, but representing less than 10% of the value of the Opening Net Assets with a clear way forward to maintain the financial strength of the charity in place going forward.
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Westcott Sports Club, Charity Number: 1170705
Westcott Sports Club Statement of Accounts - Year End 30 April 2025
Balance Sheet (£)
| TOTAL | |||
|---|---|---|---|
| 30 April 2024 | 30 April 2024 | Assets | 30 April 2025 |
| Monetary Assets | |||
| 4,680.81 | Cooperative Current Account | 147.46 | |
| 1.17 | Cash In Hand | 1.17 | |
| 4,681.98 | 148.63 | ||
| Debtors | |||
| 0.00 | Westcott Cricket Club | 184.21 | |
| 500.00 | Westcott 1935 Football Club | 150.00 | |
| 225.00 | Hire - John Venn Dog Sessions | 0.00 | |
| 0.00 | Grants - Mole Valley District Council | 3,304.50 | |
| 725.00 | 3,638.71 | ||
| Other Undepreciated Assets | |||
| 0.00 | 0.00 | ||
| 5,406.98 | Total Assets | 3,787.34 | |
| Liabilities | |||
| Creditors & Prepayments | |||
| 1,815.79 | Westcott Cricket Club re Grants | 1,000.00 | |
| 60.00 | Milton Clubhouse Services | 0.00 | |
| 517.50 | Sports Ground and Estate Management Ltd | 0.00 | |
| 2,393.29 | 1,000.00 | ||
| 2,393.29 | Total Liabilities | 1,000.00 | |
| 3,013.69 | Net Assets | 2,787.34 |
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Westcott Sports Club, Charity Number: 1170705
Westcott Sports Club Statement of Accounts - Year End 30 April 2025
Income & Expenditure (£)
| TOTAL | |||
|---|---|---|---|
| 30 April 2024 | 30 April 2024 | Income | 30 April 2025 |
| Hire and Licence Income | |||
| 5,184.21 | Club Licence - Westcott Cricket Club | 4,000.00 | |
| 4,000.00 | Club Licence - Westcott 1935 Football Club | 3,250.00 | |
| 1,545.00 | Hire - John Venn Dog Sessions | 2,925.00 | |
| 70.00 | Other Hires | 45.00 | |
| 10,799.21 | 10,220.00 | ||
| Sponsorships, Minor Asset Sales & Donations | |||
| 500.00 | Sponsorships | 500.00 | |
| 607.60 | Donations | 60.00 | |
| 0.00 | Fully Depreciated Asset Sales | 75.00 | |
| 1,107.60 | 635.00 | ||
| Grants | |||
| 0.00 | 13,304.50 | ||
| 0.00 | 13,304.50 | ||
| Financing | |||
| 43.33 | Bank Interest | 25.08 | |
| 11,950.14 | Total Income | 24,184.58 |
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Westcott Sports Club, Charity Number: 1170705
| Expenditure | ||
|---|---|---|
| Grounds and Associated Subscriptions | ||
| 2,000.00 | Barclay Trust (Landlord) | 2,000.00 |
| 200.00 | Milton Street Road Fund | 200.00 |
| 10.00 | Surrey Playing Fields | 10.00 |
| 2,210.00 | 2,210.00 | |
| Utilities | ||
| 1,069.21 | EDF (Electricity) | 557.06 |
| 723.33 | Scottish Power & EDF (Gas) | 335.19 |
| 301.00 | Water | 965.00 |
| 2,093.54 | 1,857.25 | |
| Licences | ||
| 0.00 | PPL | 0.00 |
| 26.50 | TV | 0.00 |
| 180.00 | Alcohol Distribution | 180.00 |
| 206.50 | 180.00 | |
| Insurance & Assurance | ||
| 1,575.83 | Insurance | 1,270.33 |
| 24.94 | Security | 35.00 |
| 0.00 | Fire Extinguishers | 175.80 |
| 1,600.77 | 1,481.13 | |
| Premises, Grounds and Maintenance | ||
| 675.00 | Cleaning | 495.00 |
| 23.99 | Fixtures & Fittings | 0.00 |
| 1,566.19 | Cricket Outfield Maintenance | 2,280.61 |
| 1,964.78 | Football Pitch Maintenance | 2,133.95 |
| 341.98 | Club House and Grounds Refurbishment | 13,772.99 |
| 4,571.94 | 18,682.55 | |
| 10,682.75 | Total Expenditure | 24,410.93 |
| 1,267.39 | Surplus (Deficit) Income over Expenditure | ( 226.35 ) |
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Westcott Sports Club, Charity Number: 1170705