## **Trustees’ Annual Report for the period**
**From: 1[st] June 2020 To: 31[st] May 2021**
## **Charity name: Wetherby Athletic Junior Football Club**
## **Charity registration number: 1170694**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s purpose is to provide an FA
Charter Standard level junior football club
for boys and girls up to the age of 18 living
in and around the community of Wetherby.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The club has over 300 registered players
taking part in football activities in Wetherby.
It has over 20 boys and girl’s teams
entered into FA registered leagues in the
Harrogate, West Riding and York region.
Players participate in league competitions,
football galas and training given by FA
qualified coaches.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that during the year
they have had regard to the guidance
issued by the Charity Commission on
public benefit.|
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The club operates to FA Charter Standard
level requirements and provides entry level
football coaching for children aged 5 and
upwards. This develops as children get
older to encompass coaching and non-
competitive matches before progressing to
entry into FA registered leagues and cup
competitions. Club coaches are FA level 1
registered and comply with all appropriate
FA Safeguarding and CRC requirements.
The 20 plus teams cover a diverse mix of
ages between 5 and 18, for both boys and
girls, and compete in registered leagues in
the Harrogate, West Riding, Garforth and
York region.|
The club usually participate in numerous summer football galas in addition to running its own highly regarded gala in June every year, however all galas were cancelled this year due to Covid. The impact of Covid meant this was a stopstart season, with competitive league fixtured being replaced by friendlies once football was allowed to restart, and galas again being cancelled for Summer 2021. Overall Covid had a significant impact on reducing the running costs for the year, resulting in a surplus being made (see details in the financial review section). The club has an ethos of nurturing and developing both football skills and interpersonal skills, encouraging communication, teamwork and resilience. The club supports the development of young leaders through referee training and phased introduction into competitive matches.
## **Financial Review**
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Review of the charity’s Para 1.21 During the year 1/6/20 - 31/5/21 the charity
financial position at the end had income of £33,680 and expenses of
of the period £21,656. This resulted in a surplus for the
year of £12,024.
The negative impact of Covid on our ability
to run a full competitive season meant
lower running costs such as pitch hire,
referee and coaching costs, equipment and
gala entry fees. The club committee have
decided to compensate parents by
reducing subscription rates in season
2021/22 to ensure that the club does not
retain a surplus because of the Covid
effect.
Statement explaining the Para 1.22 The club hold an appropriate level of cash
policy for holding reserves reserves to manage unforeseen
stating why they are held fluctuations in income and expenditure
between years which can result from
changes in the numbers of registered
players through to external factors such as
legislation. The reserve is particularly
relevant now due to the impacts of Covid
on both our revenue and expenditure. The
reserve enables us to withstand the impact
of Covid and support families suffering
financial hardship to continue playing
football, whilst retaining our wish and ability
to invest in our facilities for future years.
Amount of reserves held Para 1.22 As at 31 [st] May 2021 the charity held cash
reserves of £52,621 (at 31 [st] May 2019
reserves were £40,597, an increase of
£12,024).
Reasons for holding zero Para 1.22 N/A
reserves
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|Details of fund materially in
deficit|Para 1.24|N/A|
|---|---|---|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds is annual
player subscriptions. These funds are
supported by income generated from
running an annual football gala and other
events.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Foundation, registered 12/12/2016|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO Foundation, registered 12/12/2016|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Through nomination and election process
at Annual General Meeting.|
## **Reference and Administrative details**
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Charity name Wetherby Athletic Junior Football Club
Other name the charity uses
Registered charity number 1170694
Charity’s principal address 6 Hall Orchards Avenue, Wetherby, W Yorks, LS22 6SN
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 James Fasey
2 Damon Evans
3 Peter Hall
4 Mike Sheerin
5 Gavin Longley
6
7
–
Corporate trustees names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this capacity|N/A|
|---|---|
|Name and objects of the charity on whose
behalf the assets are held and how this falls
within the custodian charity’s objects|N/A|
|Details of arrangements for safe custody and
segregation of such assets from the charity’s
own assets|N/A|
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||James Fasey
Damon Evans|
||
Trustee and Chairman of WAJFC
Trustee and Treasurer of WAJFC|
||30/6/21|
||30/6/21|
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Wetherby Athletic JFC 1170694
Receipts and payments accounts CC16a
For the period 01/06/2020 31/05/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Player subscriptions 32,726 - - 32,726 29,410
Event receipts (gala, ball, finals) - - - - 7,026
Grants & donations 440 - - 440 -
Other sundry income & interest 514 - - 514 148
- - - - -
- - 33,680 36,584
Sub total (Gross income for AR) [ 33,680 ]
A2 Asset and investment sales,
(see table).
- - - -
Sub total - - - - -
Total receipts 33,680 - - 33,680 36,584
A3 Payments
Football kit (equipment, medals etc) 5,563 - - 5,563 8,462
Pitch hire 8,794 - - 8,794 11,477
League costs (entry fees, courses, fines)
2,554 - - 2,554 2,373
Event expenses/galas 195 - - 195 4,276
Coaching/courses 1,783 - - 1,783 4,486
Matchday referees and food 473 - - 473 1,843
Honorariams 1,000 1,000 2,000
Donations 323 - - 323 1,100
Sundry/Misc expenses 330 - - 330 785
Dog litter bins - - 900
Website 641 - - 641 320
Sub total [ 21,656 ] - - 21,656 38,022
A4 Asset and investment
purchases, (see table)
- - - -
Sub total [ - ] - - - -
Total payments 21,656 - - 21,656 38,022
Net of receipts/(payments) 12,024 - - 12,024 - 1,438
A5 Transfers between funds - - - - -
A6 Cash funds last year end 40,597 - - 40,597 42,035
Cash funds this year end 52,621 - - 52,621 40,597
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|Cash at bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**52,621**
**52,621**
OK
**Unrestricted**
**funds**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
OK
**Restricted**
**funds**|**Endowment**
**funds**
**to nearest £**
**-**|
|---|---|---|---|---|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**|
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Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
James Fasey 30/06/2021
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Paul Shearsmith
Wetherby 26[th] Sept 2021
Damon Evans
Treasurer WAJFC
Hi Damon,
Abi Shearsmith and I have reviewed the Football Clubs accounts for the period 1st June 2020 to 31st May 2021. We have confirmed that the current account bank balance is correct at the 31st May 2021 and although there are very little funds in the other accounts no evidence has been seen to confirm the balances but the amounts are negligible.
We have sample checked/cross referenced income and expenditure from the main spreadsheets to the charity commission receipts and payments account and confirm that, based on the information supplied to us, we are both happy with the accuracy of the accounts.
Paul Shearsmith - Secretary of The Hull Trinity House Charity.
Abigail Shearsmith - Head of Student Finance @ The University of Leeds.
BA ( Hons ) Financial Studies.