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2020-12-31-accounts

St John’s, Widnes

Annual Report of the Parochial Church Council

For the year ended 31 December 2020

Charity registration number: 1170687

Administrative Information

St. John’s Church is situated in Widnes, Cheshire. It is part of the Diocese of Liverpool within the Church of England. The correspondence address is St John’s Church, Greenway Road, Widnes WA8 6HA. St John’s Parochial Church Council (PCC) is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity is registered with the Charity Commission.

Registered charity name:

The Parochial Church Council of the Ecclesiastical Parish of St John, Widnes

Charity registration number : 1170687

Official contact : Reverend Gregory Sharples

The clergy and officers of the church in 2020 were as follows:

Clergy and team :

Reverend Gregory Sharples (Vicar) Craig Gaudion (Curate) Penny Stradling (Ordinand)

Churchwarden : Dorothy McManus

Elected PCC members :

Ray Murratt (Treasurer, Gift Aid Secretary) Clare Bedford (Lay Chair)

The PCC is operating with an agreed reduced membership in preparation for the merger with St Paul’s PCC and the creation of the new parish of St John and St Paul, Widnes.

Electoral Roll Officer : Bess Smith

Safeguarding Officer : Sophie Sharples

Readers:

Margaret Spencer (Reader Emeritus) Ken Keane (Reader Emeritus)

The PCC has appointed the following advisors and service providers:

Bankers : Lloyds TSB, 23/24 Albert Square, Widnes Auditor : Bramwell Morris, 18 Mulberry Avenue, Widnes Quinquennial Architect : Ralph Dransfield, 14 Mersey Avenue, Liverpool

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Aim and Purpose

The PCC (Powers) Measures 1956 states that the PCC “is to co-operate with the minister in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical.” The method of appointment of PCC members is set out in the Church Representation Rules. All church members are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC is also responsible for the maintenance of St John’s Church building.

Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St John’s. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

When planning our activities for the year, the PCC gave consideration to the Charity Commission’s guidance on public benefit and, in particular, the specific guidance to charities concerned with the advancement of religion. In particular, we try to enable people to live out their faith as part of our parish community mainly through:

Achievements and Performance

Covid-19 Pandemic

The pandemic widely impacted our plans and finances for 2020. The main casualties were our inperson services, mid-week activities, our connect groups, our planned Easter Day baptism service 2020 and a new initiative called Healing on the Streets. However, as a church community we found new ways of operating and discovered new ways to engage and support our local community.

The highlights of the year are:

Recruitment

We were excited to be able to make two recruitments during this period - a Children and Youth Work Co-ordinator alongside an Operations and Communications Manager role. These roles are partly funded by the Transform Northwest project and additional funding has been sought through other grants.

Community - Kids & Youth Work

Following the huge success of our Easter egg hunt in 2019, we were able to run at short notice an online Easter Egg Hunt in 2020 to engaged with and to provide fun activities for the local community. This was possible with support for our prize draw from Bellway Homes, Morrisons and I DID IT! Company.

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We were successful in applying for a grant of £5,000 from Liverpool City Region - COVID 19 Community Support Fund. This grant was awarded for the purpose of resourcing families in Widnes with equipment to help children learn at home during the pandemic as well as craft supplies to give them a creative outlet and complete projects set by school. We were able to distribute 500 craft and stationery packs to children who receive free school meals in our three local schools. Packs were also distributed to the local Refuge and via social workers to families in need.

The Local Council awarded a grant of £5,000 to help set up a new youth club. Unfortunately, the start date had to be postponed due to the pandemic from October 2020 until April 2021. Some groundwork was undertaken in 2020 by promoting the Youth club in the local park as well as online, building the team, purchasing equipment, and recruiting a part time youth worker specifically for this project. We have also received £1,000 from Cheshire’s Police and Crime Commissioner towards our youth work with the support of our local PCSO.

During the summer of 2020, we operated a four-week summer holiday meals and activities initiative to help children and families at risk of struggling without free school meals.

Throughout lockdown, the children and youth work operated online, or in person when possible. We were able to do special events such as Christmas parties as well as having multiple family Christingle services, seeing new people come into the church and some families engage further.

Community - General

As part of our Long Loaf community meal project, we have distributed more than 10,000 meals since 23rd March 2020, including 80 hot meals a week to local people with financial or mental health struggles during the pandemic. We worked closely with Widnes foodbank, the CAB and other local churches providing mutual referrals. The annual festival for More in Common (Halton), founded in memory of Jo Cox, due to be held at St John’s was cancelled due to the pandemic. Instead, in partnership, we created an on-line advent calendar to raise awareness of certain issues, like tackling loneliness. Finally, we led an online vigil for Christine Everard.

We hope these examples give a flavour of the range of activities we have been involved in during this challenging year.

Strategy and planning

The core team completed a key piece of work to further clarify our mission, vision and values during 2020. These were developed with help from an external consultant, Alan Woods:

The Mission, Vision and Values have been fully communicated through a series of talks and feedback sessions with the whole church family in 2021.

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Church online

We continued to consolidate and refine our online offering “One Church Zoom”, growing to an average 60 people attending each week and with over 74 people regularly attending our Connect Groups, plus 13 leaders and apprentices primed for the anticipated growth in people engaging with Connect Groups over the coming 12-18 months as restrictions lift hopefully.

Alpha

Collaborating with other churches within the Deanery, we administered and led an online Alpha course - 41 people attended, with 31 people completing the whole course. This has led to two new Connect Groups being formed within Transform Widnes.

One Parish

St John’s Church Widnes is part of The East Widnes Team Ministry. In September 2018, St John’s Church linked with St Paul’s Church Widnes, as part of a larger initiative called Transform Northwest, to collectively deliver a new project called Transform Widnes. Transform Northwest is a Church of England project; planting, growing and resourcing churches in the northwest of England. The collaboration was successful, and in 2019 St John’s and St Paul’s agreed to merge to become ‘one parish’. Whilst maintaining the integrity of the two unique parish identities, the merger will provide financial clarity, streamline our governance arrangements, help us share resources and back-office functions and to continue to build the team of paid and volunteer leaders. St John’s and St Paul’s are two separate legal entities who have their own functions, responsibilities, and areas of operation (two parishes). Under the ‘Mission and Pastoral Measure 2011’, a process was started during 2020 to formally join St John’s and St Paul’s together to be one legal entity and legally draw our area of operation to be one parish boundary with two churches within the parish. The aim was to complete the process by 1[st] January 2021. Due to the Covid-19 pandemic, the new parish of St John and St Paul, Widnes was finalised on 1[st] May 2021.

St John’s Preschool

St John’s Preschool began as a Parent and Tots group over 40 years ago, being set up by the church community. It evolved into a Playgroup and then, on 10[th] February 2003, became formally registered as a preschool with Ofsted (Registration no. RP520953, Setting Reference No. EY245131). The preschool uses the main hall in the church centre - it is a pack away setting, the hall being used by the church or community groups in the evenings. The preschool is overseen by a sub-committee of the PCC and Clare Bedford is the Nominated Person on behalf of the PCC.

In March 2020 we recruited Claire Speakman, our new Preschool Manager. Within one week of commencing the role, the preschool along with the rest of the country was temporarily closed due to lockdown. Halton Borough Council guaranteed payment of the 2yr and 3yr/4yr old grants, which in our case made up ~80% of our preschool income in previous years. Alongside being able to claim a proportion of our private income through the Coronavirus Job Retention Scheme (£3,164.17) and reduction in some of our outgoings meant we were able to afford to pay our employees in full during the pandemic, for which we are very grateful. Towards the end of lockdown, we took the opportunity of the church centre being closed to redecorate and purchase some new play equipment – items that complied with Covid-19 guidelines for Early Years.

The preschool is growing year on year and the income is forecast to exceed £100,000 again in 2021. The preschool accounts are audited along with the church accounts each year however we are very conscious the preschool contribution to the church accounts is significant and we are seeking legal advice on the appropriate charity structure moving forward.

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Looking forward

In Summer 2021, we opened our newly refurbished building at St Paul’s. Our main Sunday gatherings now take place at St Paul’s, with the Kids Church operating out of St John’s along with the weekly Youth Club, mid-week communion and Oasis café. Rooms in both church buildings and centres are now being used by hires to generate an income towards the cost of the building and towards our community activities. Our challenge for 2021 is to build up our in-person Sunday gatherings and our Connect group attendance – our target for 2021 is to have over 85 people under 30yr olds engaging in our church life alongside seven Connect Groups to support the discipleship journey.

Financial Review

Receipts

It is pleasing to report that once again there has been an increase in Tax Efficient Planned giving (£22,824 – 2020) (£18,017 – 2019). However, the closure of the church building and services due to the pandemic has impacted the other donations we receive (envelopes and collections). We are actively encouraging online giving, setting up of standing orders and providing a contactless card payment machine facility, and we anticipate general giving will increase as church services resume.

The PCC is truly thankful for all the donations that have been received from church members, families of deceased members and supporters as well as the hard work that goes into other church activities.

The closure of the church centre, also due to the pandemic, has negatively impacted the income we receive from the groups that hire rooms (£11,967 – 2020) (£16,426 – 2019). Compared to 2019, the loss in room rental charges amounts to ~£7,500 however St John’s Preschool was able to continue and to increase their donation towards the running costs of the building due to ongoing funding during lockdown (£8,000 – 2020) (£5,000 – 2019). Due to the growth in the preschool in 2021, they have been able to further increase their donation to £1,250 per month - as room hires only returned in the Summer 2021, this will help counteract the impact of loss of income.

During the year, grants were secured towards the funding of a Children’s and Youth Co-ordinator and in relation to activities to engage with children and young people. The largest of the grants was provided by All Churches Trust (£22,250). The Local Council awarded a grant of £ 5 ,000 to help set up a new youth club and this has been supplemented by £1,000 from Cheshire’s Police and Crime Commissioner.

During the year, Transform Northwest transferred as gifts a significant amount of audio & visual equipment, to a cost value of £14,613.35. In addition, we have £23,578.36 of equipment on loan from the other Transform Northwest projects.

Payments

Once again we have been able to meet our commitment to paying Parish Share to the Diocese of Liverpool. This sum of £28,144 forms a large part of our payments each year.

We have again spent a large amount of money on the Fabric & Maintenance of our Church and Church Centre. The major items of expense have been on the heating and general repairs of our buildings. The pandemic paused potential major alterations to our central heating system, the work is now being reviewed. We have identified our future planned maintenance requirements and repair jobs to be

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completed, these will be scheduled and budgeted with the outputs from the Quinquennial Report 2021.

Towards the end of 2020, Penny Stradling joined us as Curate. £4,430 included in the accounts relating to rent and rates for the curate housing.

St John’s continues to support the orphanage in Bunyagira (£1,980) and Widnes Foodbank (£600).

Risk Assessments, Controls and Procedures

The PCC operates under a mature system of controls and procedures developed over many years of operation, and the PCC monitors finance and operational issues routinely as part of its regular PCC meetings.

Financial Risk

The PCC receives routine updates on the cash balance of all funds at every PCC meeting, and a full report as part of the annual accounts and APCM. Urgent and in-budget expenditure is discussed and agreed by the Standing Committee, whilst non-urgent and out of budget expenditure is agreed by the PCC. Collections are always counted by two people; all cheques require two signatories; and banking of income is ordinarily managed by the Churchwardens. The Church holds Ecclesiastical general insurance to cover its key liabilities and risks.

St John’s Preschool

The preschool has two main forms of income: private income from fee paying parents/guardians (£14,097.30 - 2020) (£20,730.14 – 2019) and grant income for 2-4yr old places funded by Halton Borough Council (£100,442.40 - 2020) (£83,999.03) – 2019). Additional income was received during 2020 due to CJRS grants available to compensate in part the private lost income ( £3,164.17).

The main outgoings are employee wages (£82,448.87 – 2020) (£73,410.15 – 2019) and employer pension contributions (£2,142.30 – 2020) (£1,839.57 – 2019) making up over 70% of the preschool costs. The preschool increased their contribution toward the upkeep of the building this year, from £5,000pa to £8,000pa. The other major outgoing was the investment in new play equipment that also conformed with Covid-19 guidelines (£9,910.82).

Reserves policy

It is PCC policy to endeavour to maintain a balance on unrestricted funds which equates to around three months unrestricted payments. This is equivalent to ~ £15,000. It is held to smooth out fluctuations in cash flow and to meet emergencies. The PCC is aware that the church roof and the boilers will need replacing in the next 5-10 years and we will aim to agree and set a regular amount to save towards the costs going forward.

The preschool has separate banking and book-keeping, and it maintains a reserve to cover staff redundancy payments in case of closure (£15,000). We also aim to have three months operating costs in reserve (£27,000).

This policy will be reviewed in twelve months time.

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Volunteers and Supporters

We would like to thank all the volunteers and staff who work so hard to make our church the lively and vibrant community it is.

We would like to formally thank all of the organisations that have supported us during 2020.

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