Barley Mow Village Hall CIO
Financial Statements For The Year Ended 31 March 2025
Charity No. 1170685
Legal and Administrative Information
Name:
Barley Mow Village Hall CIO
Reg'd Charity No: 1170685 Trustees: Chair: Mr Andrew Brown-Searle Secretary: Mr Peter Angus Treasurer: Mr Stanley French Mr Frederick Foster Address: Barley Mow Village Hall Bedford Avenue Birtley Chester-le-Street DH3 2AJ Independent Examiner: Mark Thompson MAAT VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend NE28 8JR
Trustees’ Annual Report For the year ended 31 March 2025
The trustees present their report and accounts for the year ended 31 March 2025
Objectives
Objectives To further or benefit the residents of Barley Mow and the surrounding areas of Tyne & Wear and County Durham (“The area of Benefit”), without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort dto advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of the objects but not otherwise, the Trustees shall have power:
● To establish or secure the establishment of a Community Centre, and
● To maintain or manage or co-operate with any statutory authority in the maintenance and management of such a Centre for activities promoted by the Charity in furtherance of its objects.
Achievements and Performance of Trust
The financial year 2024-2025 has witnessed a number of changes in regard to power costs by changing our power suppliers and instigating an application for incorrect VAT and CCL charges made by previous suppliers. The building has now been converted to LED lighting in the major areas of the hall, common areas, and conference rooms which has contributed to further savings in regard to energy costs. We hope that our application for refunds of VAT and CCL will produce meaningful funds in the next financial year.
We have increased our staff team to include a part-time volunteer co-coordinator. This has proved to be a positive step in generating new volunteers and training. It has also allowed the office to be manned each week day ensuring the smooth running of the hall.
The Village Hall has maintained and improved upon our ‘Warm Welcome’ program, currently providing hot nutritious food and also creating a welcome/friendly atmosphere for up to 60 people once a week. This has enabled us to engage with more local people and offers a valuable resource to the wider community. We have become a leading provider of the ‘Warm Welcome’ initiative which is supported by Gateshead Council and local businesses by way of grants & food donations. Due to its success we have acquired further funding for the program’s continuation in the next financial year.
We have been successful in making links with other community networks and now host a Citizens Advice drop-in, Credit Union, and Local Councillor’s surgery. We also host a council run exercise class for older people.
This year has seen an increase in new user groups offering a variety of activities for people of various ages. In addition, our dedicated volunteers have organised a number of successful fundraising events which include; Toy & Sci-Fi fayre, Rock Night, Quiz Night and weekly Bingo Social.
Aims
With the ongoing dedication of its volunteers the Village hall will continue to strive to face the financial challenges of the current financial climate.
To ensure the continuation of the ‘Warm Welcome’ program through grant applications, food donations, and fundraising.
To increase the volunteer pool and provide necessary training.
To continue/improve in our role of striving to ensure the Village Hall remains a valuable resource for the local and wider community.
Public Benefit Statement
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
Financial Review
The financial position for the year shows net incoming funds of £119,931 and total outgoing resources of £101,387 with funds brought forward from last year of £74,729 the total funds carried forward are £93,273.
Risk Management:
The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
Reserves Policy
It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.
Trustees’ Responsibilities
The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.
Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
● Comply with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
● Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Signed: on behalf of Trustees
Print name:
Date:
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Barley Mow Village Hall CIO
| On accounts for the year ended |
31 March 2025 Charity no 1170685 |
|---|---|
| Respective | The Trustees of the organisation are responsible for the preparation of |
| responsibilities of | accounts; they consider that an audit is not required for this year under |
| trustees and | section 144(2) of the Charities Act 2011 and that an Independent |
| examiner | Examination is needed. |
| It is my responsibility to | |
| • examine the accounts (under section 145 of the 2011 Act), | |
| • follow the procedures laid down in the General Directions given by the | |
| Charity Commission (under section 145(5)(b) of the Act), and | |
| • state whether particular matters have come to my attention. | |
| Basis of | My examination was carried out in accordance with General Directions |
| independent | given by the Charity Commissioners. An examination includes a review |
| examiner’s | of the accounting records kept by the charity and a comparison of the |
| statement | accounts presented with those records. It also includes consideration of |
| any unusual items or disclosures in the accounts, and seeking | |
| explanations from the trustees concerning any such matters. The | |
| procedures undertaken do not provide all the evidence that would be | |
| required in an audit, and consequently I do not express an audit opinion | |
| on the accounts. | |
| Independent | In the course of my examination, no matter has come to my attention: |
| examiner's | 1. which gives me reasonable cause to believe that in, any material |
| statement | respect, the trustees have not met the requirements to ensure that: |
| • proper accounting records are kept (in accordance with section 41 of | |
| the Act); and | |
| • accounts are prepared which agree with the accounting records and | |
| comply with the accounting requirements of the Act; or | |
| 2. to which, in my opinion, attention should be drawn in order to enable a | |
| proper understanding of the accounts to be reached. | |
| Signed: | Date: 17 July 2025 MyY |
| Name: | Mark Thompson MAAT |
| Address: | VODA |
| Spirit of North Tyneside Wing | |
| 2nd Floor, Wallsend Customer First Centre | |
| 16 The Forum | |
| Wallsend | |
| NE28 8JR |
Barley Mow Village Hall CIO
Statement of Financial Activities for the year ended 31 March 2025
| Receipts Notes Grants 4 Members Rents Outside Room Hire Membership Fees Fundraising & Donations Business Donations Events Other Trading Activities Bank Interest Total Receipts Payments Salaries 2 Utilities Telephone & Internet Cleaning & Hygiene Café Costs Maintenance & Repairs Insurance Licences & Fees Print, Post & Stationery Bar Stock Catering Items Capital Items Activities & Events Accountancy & Payroll Volunteer Costs Other Costs Total Payments Surplus / deficit for the year Net Movement in Funds Funds at 1 April 2024 Funds at 31 March 2025 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2025 2025 2025 2024 . £ £ 27940 27940 37350 17344 17344 14979 44991 44991 45963 1285 1285 1422 15023 15023 1270 1270 5518 5518 0 5816 5816 23662 745 745 648 |
|---|---|
| 91991 27940 119931 124024 |
|
| 35197 35197 29985 16329 16329 32122 2769 2769 1501 765 765 615 3923 3923 1975 16310 16310 27772 2797 2797 2716 342 342 1526 1213 1213 750 0 222 145 145 248 2235 2235 610 751 17832 18583 12946 751 751 322 29 29 48 0 84 |
|
| 83555 17832 101387 113442 |
|
| 8436 10108 18544 10582 0 0 71997 2732 74729 64147 |
|
| 80433 12840 93273 74729 |
Barley Mow Village Hall CIO Balance Sheet as at 31 March 2025
| Fixed Assets Current Assets Debtors 8 Current Account Business Account Coop Bank CAF Current Account CAF Savings Account Petty Cash Total Cash Balances Current Liabilities Net Current Assets Net Assets at 31 March 2025 Represented By: 5 Restricted Funds Designated Funds Unrestricted Funds |
2025 £ 3557 10501 12956 66111 148 93273 93273 93273 12840 50000 30433 93273 |
2024 £ 4626 802 2 10881 32720 25425 273 |
|---|---|---|
| 74729 | ||
| 0 74729 |
||
| 74729 | ||
| 2732 36055 35942 |
||
| 74729 |
Signed: Position: Chair of the Board of Trustees
Print Name:
Date:
Barley Mow Village Hall CIO
Notes to the accounts, 2024-25
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Barley Mow Village Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates: Office Furniture - 20% reducing balance
2. Trustees and Staff
No Trustees were remunerated or received expenses payments. Total Salary Costs £ 35,917 Average no of staff 2 Part-time.
3. Costs of financial services
The cost for the Independent Examination for the financial period will be £375.
4. Funding received through the year: Restricted:
| Funding received through the year: Restricted: |
|
|---|---|
| National Lottery (Warm Spaces & Vol Coordinator) | 20000 |
| Gateshead Council (Warm Spaces) | 2390 |
| Ward Councillors Fund | 600 |
| Household Support (Warm Spaces) | 1050 |
| Community Foundation (Photography) | 3000 |
| Freemasons (Defibrilator) | 900 |
| Total Grants Received | 27940 |
5. Fund Analysis Restricted Funds
| Fund Analysis | ||||
|---|---|---|---|---|
| Restricted Funds | April 24 | Income | Expend | March '25 |
| National Lottery (Warm Spaces & Vol Coordinator) | 0 | 20000 | 12590 | 7410 |
| Safer Streets (Storytime Project) | 482 | 0 | 482 | |
| Gateshead Council (Warm Spaces) | 2250 | 2390 | 1352 | 3288 |
| Household Support (Warm Spaces) | 0 | 1050 | 719 | 331 |
| Community Foundation (Photography) | 3000 | 1671 | 1329 | |
| Freemasons (Defibrilator) | 900 | 900 | 0 | |
| Ward Councillors Fund | 0 | 600 | 600 | 0 |
| Total | 2732 | 27940 | 17832 | 12840 |
6. Related party transactions
There were no significant transactions between the project and any related parties during the period. No payments have been made to Trustees.