2021-03-31-accounts

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Barley Mow Village Hall CIO

Charity Registration no 1170685

Financial Statements and Reports For the year ended

31 March 2021

Barley Mow Village Hall CIO

Reference and Administrative Information Page 3 2. Structure and Governance Page 4 3. Trustees Report Pages 4 to 5 4. Independent Examiner’s Report Page 6 5. Statement of Financial Activities Page 7 6. Balance Sheet Page 8 7. Notes to the Accounts Pages 9-12

Charity No. 1160853

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Barley Mow Village Hall CIO

Reference and Administrative Information

Name: Barley Mow Village Hall CIO

Charity No: 1170685 Trustees/Directors: Mr Andrew Brown-Searle (Chair) Mr Peter Angus (Secretary) Mr Stanley French (Treasurer) Mr Frederick Forster Registered Address: Barley Mow Village Hall Bedford Avenue Birtley Chester le Street DH3 2AJ Bankers: Barclays Bank plc 58 Durham Road Chester-le-Street DH3 1PB Independent Examiner: Kate Tully FMAAT FCIE AATQB 20 Ennerdale Crescent Winlaton Blaydon on Tyne NE21 6PS

Charity No. 1160853

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Barley Mow Village Hall CIO

Trustee’s Annual Report

Objectives

To further or benefit the residents of Barley Mow and the surrounding areas of Tyne & Wear and County Durham (“The area of Benefit”), without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort dto advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of the objects but not otherwise, the Trustees shall have power:

To establish or secure the establishment of a Community Centre, and
To maintain or manage or co-operate with any statutory authority in the maintenance and management of such a Centre for activities promoted by the Charity in furtherance of its objects.

Achievements

Barley Mow Village Hall C.I.O is in a strong position and has survived the many challenges it has faced during the Covid restrictions. Since the start of the pandemic we have been fortunate in keeping our financial situation healthy due to grants and support from room hire generated from users exempt from government restrictions. Our salaried staff of 2 were placed on furlough and our volunteers proved to be a huge asset in keeping the hall functioning. We were pleased to be able to accommodate NHS Blood Donors on many occasions allowing them to continue their valuable work. Additionally due to previous grant aid we also took advantage of the closure to undertake a number of maintenance and improvement projects including an overhaul of the heating system, a refurbishment of the hall floor and also the replacement of all lighting in the Hall and common areas with LED lighting, the latter proving a great saving in our general overheads. We are now welcoming back all of our groups as well as new clients and are in the process of planning new events which will be beneficial to the wider community. We are working to minimise our running costs where possible to safeguard against covid restrictions in the future or any other challenges we may face. The previous management committee was dissolved and the new management committee is now in place with a new chairperson. Mr Andrew Brown Searle.

Public Benefit Statement

The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.

Financial Review

The financial position for the year shows net incoming funds of £86,171 and total outgoing resources of £63,253 with funds brought forward from last year of 29,178 the total funds carried forward are £52,096.

Risk Management:

The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.

Charity No. 1160853

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Barley Mow Village Hall CIO

Reserves Policy

It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.

Trustees’ Responsibilities

The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.

Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:

Select suitable accounting policies and then apply them consistently;
Make judgements and estimates that are reasonable and prudent;
Comply with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees and signed on their behalf:

Name:……………………………………Signature:…………………………………………………….

Date:………………………………………………………………..

Charity No. 1160853

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Barley Mow Village Hall CIO

Independent Examiners Report

Report to the trustees of Barley Mow Village Hall CIO on Accounts for the year ended 31 March 2021 set out on pages 7 to 11

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income does not exceed £250,000.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Kate Tully FMAAT FCIE AATQB

Date

Signed

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acie
association
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independent
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Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of the Association of Accounting Technicians

Charity No. 1160853

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Barley Mow Village Hall CIO Statement of Financial Activities

for the year ended 31 March 2021

Unrestricted Designated Restricted Funds Funds Funds £ £ £	Total Funds 2020- 21 £	Total Funds 2019-20 £
47,905 750 20,012 17,504 0 0 0 0 0 0 0 0	68,666 17,504 0 0 0	913 35,258 9,976 0 0
65,409 750 20,012	86,171	46,147
0 0 0 43,241 0 20,012	0 63,253 0	1,578 64,561 0
43,241 0 20,012	63,253	66,139
22,168 750 (0)	22,918	(19,992)
3,077 (3,024) (53)	0	0
25,245 (2,274) (53)	22,918	(19,992)
2,125 27,053 0	29,178	49,170
27,370 24,779 (53)	52,096	29,178

The notes on pages 12-14 form an integral part of these financial statements.

Charity No. 1160853

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Barley Mow Village Hall CIO Balance Sheet as at 31 March 2021

Note Fixed Assets: Tangible Assets Total Fixed Assets: Current Assets Debtors 6 Current Account Business Account CAF Current Account CAF Savings Account Petty Cash Prepayments Total Current Assets Liabilities Creditors: Amounts falling due within one year 7 Creditors: Amounts falling due after one year Total Assets less total liabilities The Funds of the Charity: Restricted funds Designated Funds Unrestricted funds TOTAL CHARITY FUNDS	2020-20 Funds £ 0	2019-20 Funds £ 0
	0	0
	0 4,420 28,143 10,000 10,000 33	1,085 2,579 24,132 0 0 18 1,615
	52,596	29,429
	(500)	(250)
	52,096	29,178
	(53) 24,779 27,370	0 27,053 2,125
	52,096	29,178

Approved by the trustees and signed on their behalf:

Name:……………………………………Signature:……………………………………………………. Date:………………………………………………………………..

The notes on pages 12-14 form an integral part of these financial statements

Charity No. 1160853

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Barley Mow Village Hall CIO

Notes to the Financial Statements

for the period ending 31 March 2021

1 Accounting Policies

Basis of Preparation

These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).

Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability

Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Capital Grants are released over the economic useful life of the asset to which they relate

Resources Expended and Liabilities

Resources expended have been analysed using a natural classification.

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible Fixed Assets

The Charity holds no assets of material worth at the present.

Charity No. 1160853

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Barley Mow Village Hall CIO

Funds

The Charity has three funds, an unrestricted general fund comprising accumulated surpluses and deficits which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity that have not been designated for other purposes, a designated contingency fund and a restricted funds, all the movements on these are disclosed below.

Fund Name Restricted Funds Community Foundation Co-op HMRC Staff Furlough Designated Funds Contingency SSE (School for Social) - Open Day Unrestricted Funds General Funds SSE (School for Social) GMBC Council Support Total of All Funds Fund Name Community Foundation Co-op HMRC Staff Furlough	Bal. b/f Income Expenditure Transfers Bal. c/f 0 2,361 (2,361) 0 0 847 (847) 0 0 16,804 (16,804) 0
	0 20,012 (20,012) 0 0
	27,053 - 27,053 0 750 0 0 750
	27,053 750 0 0 27,803
	2,125 17,504 (500) 19,129 0 8,333 (8,333) 0 0 39,572 (34,408) 5,164
	2,125 65,409 (43,241) 0 24,293

	29,178 86,171 (63,253) 0 52,096
	Purpose of Fund Replacing the lighting/food and hygiene/First Aid training Internet Café For staff costs due to Covid 19

Analysis of Income and Expenditure 2020-21

2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 47,905 750 20,012 68,666 Total 47,905 750 20,012 68,666 Incoming resources from charitable activities 0 Members Rents 3,312 3,312 Outside Room Hire 14,079 14,079 Membership Fees 0 0 Royalties 113 113 Other 40 40 Total 17,504 0 0 17,504 TOTAL 65,409 750 20,012 86,171	2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 47,905 750 20,012 68,666 Total 47,905 750 20,012 68,666 Incoming resources from charitable activities 0 Members Rents 3,312 3,312 Outside Room Hire 14,079 14,079 Membership Fees 0 0 Royalties 113 113 Other 40 40 Total 17,504 0 0 17,504 TOTAL 65,409 750 20,012 86,171	2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 47,905 750 20,012 68,666 Total 47,905 750 20,012 68,666 Incoming resources from charitable activities 0 Members Rents 3,312 3,312 Outside Room Hire 14,079 14,079 Membership Fees 0 0 Royalties 113 113 Other 40 40 Total 17,504 0 0 17,504 TOTAL 65,409 750 20,012 86,171
	Unrestricted Designated Restricted £ £ £ 47,905 750 20,012	Total £ 68,666
	47,905 750 20,012	68,666
	3,312 14,079 0 113 40	0 3,312 14,079 0 113 40
	17,504 0 0	17,504

	65,409 750 20,012	86,171

Charity No. 1160853

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Barley Mow Village Hall CIO

3 Expenditure on:

Raising Funds General Fundraising Publicity/Promotions Table Top/Café Bingo Total Charitable activities Salaries and NI Payroll Fee Electricity Gas Water/Water Hygiene Sanitary/Cleaning/Refuse Collection Security Maintenance/Refubishment/Repairs Telephone/Internet Insurance Licences/Fees Printing/Stationery/Postage Council Maintenance Contract Café/Refreshments Activities/Projects Independent Examination/Accountancy Other Total Total Support Costs Support Cost Type Salaries and NI Payroll Fee Electricity Gas Water/Water Hygiene Sanitary/Cleaning/Refuse Collection Security Maintenance/Refubishment/Repairs Telephone/Internet Insurance Licences/Fees Printing/Stationery/Postage Staff/Volunteer Expenses Independent Examination Fee Total	Unrestricted Designated Restricted £ £ £	This Year Total £ 0 0 0 0
	0 0 0	0
	11,162 16,804 260 3,204 4,934 3,860 4,005 680 2,824 969 2,298 1,169 581 2,458 116 3,525 3,208 500 695	27,966 260 3,204 4,934 3,860 4,005 680 2,824 969 2,298 1,169 581 2,458 116 3,208 500 695
	43,241 0 20,012	63,253

	43,241 0 20,012	63,253

	Fundraising Charitable Governance Activity Activity Activity £ £ £	Total Cost £
	27,966 260 3,204 4,934 3,860 4,005 680 2,824 969 2,298 1,169 581 2,458 500	27,966 260 3,204 4,934 3,860 4,005 680 2,824 969 2,298 1,169 581 2,458 500
	0 55,208 500	55,708

Charity No. 1160853

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Barley Mow Village Hall CIO

3 Fixed Assets There are no fixed assets of material worth at this time.

4 Employees

Employees
Salaries and NI Payroll Fee Total	Unrestricted Designated Restricted £ £ £	Total £
	11,162 0 16,804 260	27,966 260
	11,422 0 16,804	28,226

3 part time staff were employed during the financial year no employee received remuneration above £60,000.

4 Debtors

There were no debtors at this time

5 Creditors

Creditors
Trade Creditors Other Creditors Independent Examination Fee Total	2020-21 Amounts falling due within 1 year £ 0 0 250
	250

6 Trustees Expenses

No Trustees claimed any expenses during this financial year.

Charity No. 1160853

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Barley Mow Village Hall CIO

Charity Registration no 1170685

Contents

Trustee’s Annual Report

Objectives

Achievements

Public Benefit Statement

Financial Review

Risk Management:

Reserves Policy

Trustees’ Responsibilities

Approved by the trustees and signed on their behalf:

Independent Examiners Report

Respective responsibilities of trustees and examiner

Basis of independent examiner's report

Independent examiner's statement

Barley Mow Village Hall CIO Statement of Financial Activities

for the year ended 31 March 2021

Barley Mow Village Hall CIO Balance Sheet as at 31 March 2021

Approved by the trustees and signed on their behalf:

Notes to the Financial Statements

for the period ending 31 March 2021

1 Accounting Policies

Basis of Preparation

Incoming Resources

Resources Expended and Liabilities

Tangible Fixed Assets

Funds

Analysis of Income and Expenditure 2020-21

3 Expenditure on:

Barley Mow Village Hall CIO

4 Employees

4 Debtors

5 Creditors

6 Trustees Expenses