Minutes of the FORTY-FIRST ANNUAL GENERAL MEETING of the BISHOP’S WALTHAM SOCIETY held in the Catholic Church Hall, Martin Street at 7.30pm on 19[th] February 2026.
Chairman Robin Shepherd welcomed members to the meeting and thanked everyone for attending. He outlined the agenda for the evening including arrangements for refreshments and the speaker – Rob Eldridge, a green badge tour guide from Southampton who would be talking about PLUTO (Pipeline Underwater Transport for Oil).
APOLOGIES for absence were received from Trustees – Mike Berry, Tony Kippenberger and Chris Yates. Apologies were also received from members –Ray & Debbie Crump, Emma McKenzie, Ann Riches, Gill Atkins, Vicky Cronin, Anita Taylor, Richard & Mary Blow, Robin Breach, Allison McNally,
MINUTES of the 40[th] AGM having been circulated to members with the agenda: there were no comments so the Chairman suggested that the minutes were accepted as a true and accurate record. Proposed by Gareth Morgan and seconded by Mike Boyd.
MATTERS ARISING from the minutes: There were no matters arising from the minutes.
ADOPTION OF THE TRUSTEES’ REPORT FOR 2025 – this had been circulated to members with the agenda: No comments were raised on the report. The adoption of the Trustees’ Report was proposed by John Riches and seconded by Eileen Rainey.
ADOPTION OF FINANCIAL REPORT: The Chairman advised that the Treasurer, Chris Yates, had sent his apologies. The financial report and statement of accounts had been circulated with the Agenda. No comments were raised. The adoption of the financial report was proposed by John Riches and seconded by Eileen Rainey. The Chairman thanked Chris Yates for managing the accounts on behalf of the Society.
ELECTION OF OFFICERS: The Chairman reminded those present that when he was elected as Chairman in 2023 he only intended to hold the position for one year! No other nominations had been received for Chairman so he was willing to remain in post for a fourth year.
The following posts were agreed for 2026 nem con: Chairman – Robin Shepherd Vice Chairman – Vacancy Treasurer – Chris Yates Secretary – Lindsay Edge.
ELECTION OF UP TO EIGHT TRUSTEES: The Chairman advised that the following existing Trustees were willing to continue in the role. They were, therefore, elected for 2026 nem con:
Mike Berry; Sandra Boyd; Grace Cox; Steve Forrest; Tamsin Withers and Tony Kippenberger (who is President of the Society as well as being a Trustee).
The Chairman thanked all the Trustees for continuing in their roles and asked members present to consider volunteering as a Trustee for the Society.
APPOINTMENT OF THE EXAMINER OF THE SOCIETY’S ACCOUNTS: The Chairman received confirmation from Paul Emmerson that he was happy to continue in the role of Examiner. The Chairman thanked him for this and for his support for the Society.
MEMBERS’ FORUM – ANY OTHER BUSINESS: One member asked the Chairman about proposals for the relocation of the history of BW posters now that they had been removed from the hoardings around the Malt Lane development. The Chairman advised that the posters were currently in storage whilst an alternative site was found. The Trustees would be considering possible options – wall running from Churchyard to Dodds Nook; Palace wall (not tall enough); Little Shore Lane.
The Chairman asked the members to consider any other possible sites and pass these suggestions to the Trustees. He advised that a press release would be prepared to advise the community of the removal/relocation of the posters in due course.
The Chairman reminded the members that Tony Kippenberger had produced a book covering the early history of BW, based on the posters, which was available to buy at the meeting or from Sweet Corner and Studio Four in the town.
CLOSING REMARKS BY CHAIRMAN:
The Chairman provided a little more detail on some of the items on the Trustees’ Report.
Membership: The Chairman and the Treasurer had been reviewing the list of members to produce a definitive list. There were approximately 260 paid up members at this time.
The usual booklet with the details of meetings for 2026 would be available as soon as Mike Berry had confirmed dates and speakers for the year. In the meantime the provisional details could be found on the Society’s website.
Members’ Meetings: The Chairman noted that the 2025 meetings had been very interesting and well attended. He thanked Mike Berry for arranging these. He also thanked Sandra Boyd for organising the Christmas Party which had been well attended.
Publications: The Chairman reminded the members of the publications still available – including the VE and VJ books (free to members) that had been updated by Tony Kippenberger.
George Garnett: Tony Kippenberger was in the process of producing the book on George Garnett, which he considered to be a vehicle to review that part of BW history in the late Victorian period.
The 100[th] anniversary of the donation of the land by George Garnett to the parish was being commemorated in May this year in an event organised by the Society, the Church and the Parish Council. Full details of the event would be published in due course but it would include a commemoration at the site of the stone after a church service and Tony Kippenberger would be giving a talk on the subject prior to the commemoration.
The Chairman thanked Tony on behalf of the Society for the work he continues to do including publications and talks.
House History project: Steve Forrest and Tony Kippenberger continue to manage this project with the assistance of the Chairman.
A talk on the progress so far was planned for the April meeting.
The Chairman was working with Justine Green to build the website and Tony Kippenberger had produced a template for the use of anyone who wanted to research their house history for submission to the HHP website. Using this template would make it easier to upload the information to the website. Tony has also produced a detailed guide to House History research, suggesting a clear process and directory of information resources. The Chairman added that they already had a group of volunteers who were proving to be a good basis for the editorial ‘team’.
The Trustees had agreed to use subscription funds to cover the costs of this important project which, it was hoped, would continue for many years to come.
The Chairman thanked Steve and Tony for steering this project.
Planning: The Chairman thanked Tamsin Withers for continuing to monitor relevant planning matters on behalf of the Society.
Any objections/comments made by the Society could be found on the Society’s website (“Planning Matters” on the Activities tab).
A topic of conversation at a recent Trustees’ meeting had been the groundworks being undertaken on land adjacent to the B2177 in Waltham Chase. The Chairman had managed to find out that the works were in preparation for a temporary (3 year) secure site for earth working machines etc. for proposed works to lay electricity cables from the substation on Paradise Lane to Netley via the road network!
Grants and Donations : the Society has agreed to donate £1,000 to the Youth Club in preparation for their autumn 2026 move into the new premises currently under construction in Malt Lane. The Chairman added that the Trustees felt that supporting the youth of the town was a key function of the Society.
Rob Armstrong, treasurer for the Youth Club, confirmed that the donation would be used to fund training and certification for the new Lead and Junior Youth workers.
Subscriptions : The Chairman confirmed that the subs remained at £10 and £16. He asked anyone who had not yet paid their 2026 subs to do so as soon as possible.
The Chairman ended his remarks by thanking his fellow Trustees for another successful year. He thanked Lindsay Edge for taking over the role of Secretary to the Trustees, adding that having covered this role for 2 years he was very grateful to hand it over!
At the conclusion of the AGM the members enjoyed a fine selection of cheese and wine and an opportunity to chat. This was followed by an excellent and informative talk by Rob Eldridge, a green badge tour guide from Southampton on PLUTO - Pipeline Underwater Transport for Oil (not Pipeline Under the Ocean, as many people thought!).
| Date | Detail | Amount | VR No. | Subscriptons | Donatons | Gif Aid | Meetngs | **Publicatons ** | **Administraton ** | Paypal fees | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 12/31/2024 | Subscriptons for 2024 | £2,470.50 | £2,470.50 | Total of subs to 15.1.24 | £2,470.50 | ||||||
| 7/16/2024 | E.Field | £20.00 | £20.00 | £20.00 | |||||||
| 6/13/2024 | Poster Book Sales for 2024 | £81.00 | £81.00 | £81.00 | |||||||
| 11/13/2024 | Storage Refund | £193.97 | £193.97 | £193.97 | |||||||
| 11/27/2024 | Pay Pal | £359.53 | £359.53 | £359.53 | |||||||
| 12/17/2024 | Greenfeld Sites | £84.48 | £84.48 | £84.48 | |||||||
| 9/25/2024 | Cash Repayment | £65.00 | £65.00 | £65.00 | |||||||
| 5/10/2024 | Accidental Payment - J Ferrer | £700.00 | £600.00 | £600.00 | |||||||
| 4/12/2024 | Accidental Payment - J Ferrer | £600.00 | £700.00 | £700.00 | |||||||
| 3/4/2024 | Bishops Waltham MU | £278.70 | £278.70 | £278.70 | |||||||
| 1/31/2024 | 077529899010395BC | £20.00 | £20.00 | £20.00 | |||||||
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£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
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| £4,873.18 | £2,470.50 | £20.00 | £0.00 | £0.00 | £165.48 | £2,217.20 | £0.00 | £4,873.18 |
| Date | Detail | Amount | VR No. | Administraton | Newsleters | Meetngs | Palace Guide | WW1 | Changing Face | Grants | Website | Purchases | Transfers out | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1/2/2024 | St swithuns Church Hall | £200.00 | £200.00 | £200.00 | ||||||||||
| 1/5/2024 | Solent Design Poster Books | £490.00 | £490.00 | £490.00 | ||||||||||
| 1/10/2024 | Sue Lowe - Expenses | £71.48 | £71.48 | £71.48 | ||||||||||
| 1/22/2024 | A Kippenberger - Book Comission? | £210.98 | £210.98 | £210.98 | ||||||||||
| 1/31/2024 | Hampshire and IOW WT | £54.00 | £54.00 | £54.00 | ||||||||||
| 2/13/2024 | Emma McKenzie | £31.00 | £31.00 | £31.00 | ||||||||||
| 2/14/2024 | dra Boyd Expenses - Chirstmas PartyF | £57.80 |
£57.80 | £57.80 | ||||||||||
| 2/29/2024 | StorawayStorage Costs | £237.29 | £237.29 | £237.29 | ||||||||||
| 3/1/2024 | Robin Shepherd Expenses | £74.42 | £74.42 | £74.42 | ||||||||||
| 3/26/2024 | St swithuns Church Hall | £135.00 | £135.00 | £135.00 | ||||||||||
| 4/2/2024 | HBPT Ltd | £30.00 | £30.00 | £30.00 | ||||||||||
| 5/3/2024 | Cheque M Berry- Speaker | £60.00 | £60.00 | £60.00 | ||||||||||
| 5/10/2024 C | heque S Boyd Cheese and Wine AGM | £39.39 |
£39.39 | £39.39 | ||||||||||
| 5/10/2024 | Transfer J Ferrer - Accidental Paymen | t £1,300.00 | £1,300.00 | £1,300.00 | ||||||||||
| 5/17/2024 C | heque to Men's Shed for Pumpwork | £35.00 | £35.00 | £35.00 | ||||||||||
| 5/17/2024 | Cheque Sandra Boyd for Speaker | £55.00 | £55.00 | £55.00 | ||||||||||
| 6/19/2024 | BigStuf Poster Replacement | £79.00 | £96.00 | £96.00 | ||||||||||
| 6/25/2024 | Frances Liardet - Speaker Expenses | £25.00 | £25.00 | £25.00 | ||||||||||
| 6/25/2024 | Transfer to Special Projects Account | £500.00 | £500.00 | £500.00 | ||||||||||
| 6/25/2024 o | naton to Bishops Waltham Youth Tr | u £500.00 | £500.00 | £500.00 | ||||||||||
| 6/25/2024 | aryan for Frances Liardetd Donaton | £61.77 |
£36.77 | £25.00 | £61.77 | |||||||||
| 6/26/2024 | St Swithuns Church Hall | £135.00 | £135.00 | £135.00 | ||||||||||
| 7/17/2024 | C Yates - Cash for Speaker | £65.00 | £65.00 | £65.00 | ||||||||||
| 7/25/2024 | Robin Shepherd - Town Cwntre Poste | r £85.00 |
£85.00 | £85.00 | ||||||||||
| 9/24/2024 | St Swithuns Church Hall | £135.00 | £135.00 | £135.00 | ||||||||||
| 10/1/2024 | Ocean Ventures Speaker | £100.00 | £100.00 | £100.00 | ||||||||||
| 11/20/2024 | Donaton to HCC | £400.00 | £400.00 | £400.00 | ||||||||||
| 11/22/2024 | Campaign to protec | £60.00 | £60.00 | £60.00 | ||||||||||
| 12/10/2024n | deer Trail Sponsorshipto the Town T | e £230.00 | £230.00 | £230.00 | ||||||||||
| 12/13/2024 | Reimburse Town Team | £65.00 | £65.00 | £65.00 | ||||||||||
| 12/17/2024 | Greenfeld Stes IT support | £84.88 | £84.88 | £84.88 | ||||||||||
| 12/20/2024 | A Kiippenberger book Comission | £250.00 | £250.00 | £250.00 | ||||||||||
| 12/20/2024 | Robin Shepherd Supplies | £81.16 | £81.16 | £81.16 | ||||||||||
| 12/23/2024 | Greenfeld Stes IT support | £84.88 | £84.88 | £84.88 | ||||||||||
| 12/23/2024 | dra Boyd Expenses - Chirstmas PartyF | £299.90 |
£299.90 | £299.90 | ||||||||||
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| Totals | £6,322.95 | £1,009.22 | £490.00 | £1,347.06 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £384.67 | £3,109.00 | £6,339.95 |
| Summary and Balances 2024 dated: 31/12/2024 | ||||||||||
| Income | ||||||||||
| Subscriptons | Donatons | Gif Aid | Meetngs | Publicatons | Administraton | Paypal fees | Total | |||
| £2,470.50 | £20.00 | £0.00 | £0.00 | £165.48 | £2,217.20 | £0.00 | £4,873.18 | |||
| Expenditure | ||||||||||
| Administraton | Grants | Newsleters | Meetngs | Publicatons | Purchases | Website | Transfers (money handling re SP) |
Total |
||
| £1,009.22 | £0.00 | £490.00 | £1,347.06 | £0.00 | £384.67 | £0.00 | £3,109.00 | £6,339.95 | ||
| Balances | ||||||||||
| Reserves | Excess income/expendit ure |
Brought forward from previous year |
Less unpresented credits |
Plus unpresented debits |
Income and Expenditure Balance less reserves |
Income and Expenditure Balance plus reserves |
Current Account Balance |
Diference | ||
| £3,000.00 | -£1,466.77 | £4,096.50 | £0.00 | £0.00 | -£370.27 | £2,629.73 | £4,096.50 | -£1,466.77 | ||
| Special Projects | ||||||||||
| SP Income (transfers) |
Excess income/expendit ure |
SP Expenditure | Brought forward from previous year |
Balance | Current Account Balance |
Diference | ||||
| £0.00 | £0.00 | £0.00 | £2,321.12 | £2,321.12 | £2,321.12 | £0.00 |
| Special Projects Income and Expenditure 2024 | |||||
| Income | Expenditure | ||||
| Date | Detail | Special Projects |
Date | Detail | Special Projects |
| Totals | £0.00 | £0.00 |
C |
||||
|---|---|---|---|---|
| ~~STATEMENT OF FINANCIAL ACTIVITIES~~ YEAR ENDING 31st DECEMBER 2025 |
BALANCE SHEET YEAR ENDING 31st DE |
|||
| INCOME Subscriptons Donatons Gif Aid Meetngs Publicatons Events Transfer to Special Projects Paypal fees Total EXPENDITURE Administraton Grants/donatons VE Day pamphlets Meetngs Sundry Purchases Website Transfer to SP Total Excess of income/expendit |
2025 £ 2,074.54 60.00 0.00 891.87 30.00 680.37 500.00 |
2024 £ 3,036 2,482 0 185 141 -4 |
ASSETS Current account op' balance Excess expenditure/income Current account cl' balance |
|
| £4,236.78 £ 854.47 144.00 528.00 1,897.04 0.00 873.08 |
£6,973 £ 1,385 1,971 0 1,468 96 1,047 148 2,250 |
|||
| £4,296.59 -£59.81 |
£8,365 -£1,392 |
| Special Projects Fund | |||
| INCOME Book sales Transfers from current a/c Total EXPENDITURE Subscripton Donatons Total Excess of expenditure/income |
2025 £ 500.00 |
2024 £ 15.00 500.00 |
ASSETS Current a/c op' balance Excess expenditure/income Current a/c cl' balance |
| £500.00 £ 500.00 |
£515.00 £ 50.00 500.00 |
||
| £500.00 £0.00 |
£550.00 -£35.00 |
| CEMBER 2025 | |
| 2025 £ 2,705.13 |
2024 £ 4,097 |
| -59.81 2,645.32 |
-1392.00 2,705.00 |
| 2025 £ 2,286.12 0 |
2024 £ 2,321.12 -35.00 |
| **£2,286.12 ** | £2,286.12 |