2022-03-31-accounts - Pilsley Village Hall

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Trustees' Annual Report for the period

From Period start date T Period end date Day Month Year o Day Month Year 01 04 2021 31 03 2022

Section A Reference and administration details

Charity name Pilsley Village Hall C.I.O.

Other names charity is known by Registered charity number (if any) 1170654

Charity's principal address Pilsley Village Hall, Pear Tree Road, Pilsley Chesterfield, Derbyshire Postcode S45 8HU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
James Walters	Chair
Julian Moore	Treasurer/Publicity	PilsleyVillage Hall C.I.O
Helen Ullathorne	Secretary
Linda Moore	Bookings
















Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address Village Hall Helena Stubbs Rural Action Derbyshire, Management Derbyshire County Council

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document C.I.O. Constitution (eg. trust deed, constitution)

How the charity is constituted C.I.O. Founding Constitution (eg. trust, association, company)

Trustee selection methods Elected by general public (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

● policies and procedures adopted for the induction and training of trustees;

● the charity’s organisational structure and any wider network with which the charity works;

relationship with any related
parties;

The trustees continue to lease the interior of the hall from Pilsley Parish ● trustees’ consideration of Council on a long-term basis. major risks and the system and procedures to manage them. Procedures have been put in place for employment of contractors.

Section C Objectives and activities

The objects of the C.I.O. are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Pilsley, without distinction of sex, sexual orientation, age, disability, nationality, race or Summary of the objects of the political, religious or other opinions, the provision of facilities for recreation charity set out in its or other leisure time occupation of individuals who have need of such governing document facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

March 2012

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May: NEDDC Elections were held in the hall

June: As Covid measures were still in place, the only group using the hall at this time was the table tennis club. July: Owing to their previous rent becoming prohibitively expensive, the local Community Church moved their venue, and now hire the hall for 4 hours every Sunday.

September: The committee decided to fully open the hall at the start of this month and The Sewing, Dance Fitness & Tai Chi Groups immediately returned after their absence. October: The Hall hosted two Flu Vaccination Clinics. November: A children’s music group started up and Covid & Flu Vaccination clinics were held. December: The first few parties were held in the hall since its closure. January: A new Yoga class started. February: Staffa Health carried out staff training in the hall. March: A new Tae Kwondo Club started. Staffa Health carried out another Summary of the main training session. activities undertaken for the April: Pilsley Parish Council public meeting, Hardwick Hall Volunteer meeting and public benefit in relation to a Dog Show rounded off the year. these objects (include within this section the statutory Hand sanitisers were available at the hall entrance and ‘Covid Aware’ notices declaration that trustees have were displayed throughout the year, long after Covid 19 regulations were officially had regard to the guidance lifted. issued by the Charity Although it took some months to build up the numbers of bookings after the hall Commission on public fully opened in September, by the end of the year regular bookings remained benefit) good with few free slots available.

With the secretary having to temporarily step back because of caring responsibilities and two other members of the committee having to continue to shield, trustee meetings have been on demand, and by video call since the end of March.

Additional details of objectives and activities (Optional information)

March 2012

TAR

As all day-to-day management consists of voluntary labour, the C.I.O. have maintained the same hire-costs as before, making the venue an affordable asset for village residents. However, having critically low numbers managing the venue, especially in the later part of this financial year, has forced the trustees to review this precarious situation. Fortunately, we have now recruited two new volunteers to the team, which has been a great help to the smooth running of the hall. From February 2022 we employed a regular cleaner who is paid monthly and You may choose to include also cleans additional hours as required. further statements, where relevant, about: ● policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Summary of the main achievements of the charity during the year

In spite of the on-going pandemic, the committee are proud to have continued to make the hall available to all residents of Pilsley at competitive hire-rates and with improved facilities. These have been achieved through voluntary effort. Although local and national Covid-19 regulations have had an impact on the management and availability of the hall, the committee believe bookings are now up to where they were when the pandemic first struck.

Section E Financial review

March 2012

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Brief statement of the

charity’s policy on reserves

Restricted Reserves: Currently we do not have restricted reserves. General Reserves: Presently the trustees have a separate contingency bank account which, it is hoped, will be added to in the future. This is held in reserve for unforeseen (maintenance) expenditure, and as a source for ‘match funding’ should a large grant be sought.

Trustees Review of General Reserve: It was agreed the contingency account provided a level of financial insurance against unforeseen expenses.

Details of any funds materially

in deficit

Not applicable

Further financial review details (Optional information)

● Funding is sourced from hire-fees and grant applications from You may choose to include regional and national funding bodies. additional information, where ● The C.I.O. has endeavoured to provide an asset villagers are relevant about: proud of. ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

H Ullathorne

Helen Ullathorne Full name(s) Mr. Julian Moore

Position (eg Secretary, Chair, etc) Treasurer

Secretary

Date 12/01/2023

March 2012

TAR

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PILSLEY VILLAGE HALL 1170654
Receipts and payments accounts CC16a
For the period from Period start date 1st April 2021 To 31 March 2022 Period end date
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Initial Grant - - - -
Annual Grant 300 - - 300 4,000
Donations - - - - 14,520
Covid support grants - - 5,669
Generated income 5,723 - - 5,723 532
Bank Interest 3 - - 3 5
- - - -
Sub total (Gross income for AR) 6,026 - - 6,026 24,726
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 6,026 - - 6,026 24,726
A3 Payments
Village Hall toilets refurbishment - - - -
Light , heat and power 2,018 2,018 971
Cleaning and waste disposal 843 - 843 605
Safety checks and alarms 447 - 447 1,224
Water rates and sewerage - - - 1,226
Repairs and maintenance - - - -
Printing, postage, stationery and IT 164 - 164 394
Insurance - - - -
Independent Examination of Accounts 150 150 150
Legal fees - - -
Licences 249 - 249 -
Sundries 56 - 56 -
3,927 - - 3,927 4,570
- - - -
- - - - -
Sub total [ - ] - - -
Total payments 3,927 - - 3,927 4,570
Net of receipts/(payments) 2,099 - - 2,099 20,156
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
Cash funds this year end 2,099 - - 2,099 20,156
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Business bank account 23,127 - 21,331
Savings account 30,016 - 29,713
Petty cash - - -
Total cash funds 53,143 - 51,044
(agree balances with receipts and payments
account(s)) OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name approvalDate of
JULIAN MOORE JULIAN MOORE 1/24/2023
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CCXX R1 accounts (SS)

01/26/2023