High Park Cottage, Kirkby Underwood Road, Aslackby, Sleaford, Lincolnshire. NG34 0HP (Reg. Charity 1170606)
THREE COUNTIES DOG RESCUE – ANNUAL REPORT 2023-2024
Ofcers: The officers and trustees of the Society during this period were:
Chairman/Head of Three Counties & Trustee: Mrs. G. R. Mauchline Secretary/Treasurer & Trustee: Mr. M. J. Mauchline Trustee: Ms Melissa Marshall
Aims of the Charity
Three Counties Dog Rescue has as its aim “to accept, care for, and find homes for unwanted, lost and stray dogs and cats”.
Statement of Public Beneft
For the benefit of the public to relieve the suffering of dogs and cats in need of care and attention and, in particular, to provide and maintain rescue homes or other facilities for the reception, care and treatment of such animals.
Charity Structure
Three Counties Dog Rescue is a Charitable Incorporated Organisation (CIO).
Summary of the year’s achievements
We
-
Continued to improve the kennels and surrounds
-
Improved the lives of 160 dogs and cats
-
Neutered 71 dogs and cats
-
Successfully promoted our boarding and cremation services
(1)
Rehoming
We improved the lives of 160 dogs and cats in the year.
Our team of volunteer supporters, regularly come to the kennels to exercise, socialise and encourage the dogs in our care. Some dogs arrive at the kennels in a traumatised condition and our team spends one to one time with them until they are restored to a happy and relaxed state and ready for re-homing. This requires infinite patience but successful outcomes are very rewarding.
Numbers in the kennels and cattery grew through the year and we ended the period with a record 55 dogs and 19 cats there.
We aso had 50 dogs and cats in long term foster care.
The considerable expenditure needed to bring dogs and cats that come to us, back to full health have meant vet costs continue to be the main contributor to our costs. Costs are also also driven by the growing number of elderly dogs in long term foster homes and those in the kennels.
Three Counties continues its policy of not destroying a dog or cat unless its quality of life makes it fairer to do so, or it is a danger to staff and volunteers, but this leads to a growing number of older dogs with us in the kennels and in foster care.
We continue to see a marked increase in dogs bought through the internet and relinquished to us when a mistake has been realised. Together with relationship break ups, moving to rented accommodation where the landlord does not allow pets and problems with mixing young children and dogs, these form the most common reasons for parting with a dog.
Veterinary activity
84 animals were neutered in the period and 318 vaccinations carried out.
We have all the animals coming into our care checked by our Vet and often they have ailments that need attention. Veterinary costs have increased again with an average of 74 animals receiving treatment every month. The cost of this care is a major part of our total expenditure.
(2)
Annual Expenditure
Revenue expenditure relating to the period April 2022 to March 2023 and including shop costs was £38,6213
.
Main items of expenditure: Kennel Costs £123,500 (Wages, Pet food, Equipment & Repairs)
Veterinary fees £166,595 Advertising fees £3,870 Charity shop costs £37,772
As in previous years all expenditure on administration, travel, telephone calls etc. was borne by the trustees and the helpers. For the management team alone hours devoted to dog and cat rescue continue to amount to at least 125,000 per annum. We estimate the absorbed travel costs for all volunteers at £7000 per annum and an estimated 600 outbound telephone calls are made each month.
All our volunteers are unpaid and cover their own travel costs, in some cases quite substantial. We have teams of volunteers who
-
help at the kennels, with rehoming, transport, home checks and vet trips, manage the website, our facebook page, twitter and instagram accounts
-
hold ad hoc sales to raise funds
-
work in the charity shop
-
foster dogs and cats for us
It goes without saying that the Rescue could not function without the support of these dedicated people.
Annual Income
The Charity Shop
A small annual profit of £740 was made to contribute to our Rescue funds.
Sales/collections and events
Pounds for Hounds has been a major contributor to our funds with their sales. Over £10,000 was raised by them.
Ebay sales raised £1,971
Payments for dog and cat adoptions totalled £15,536 (2022: £16,344)
Donations , including those made through the “Sponsor a Dog” scheme totalled £33,677
The “Sponsor a Dog” scheme had 29 regular donors to the scheme during the year. Together with these regular donors we now have a total of 84 supporters making monthly donations giving us a welcome regular income.
(3)
Petplan Commission
Commission from acting as an “introducer” for Petplan insurance amounted to £4126 before VAT
SKDC Lottery: Income from the the lottery introduced by SKDC for charities has continued to drift downwards but contributed £1543
Legacies
We benefitted from 8 legacies totalling £24,221
We continue to promote our leaflet, aimed at prompting people to think about what will happen to their pets if they pass away before them. It includes a section inviting supporters to consider leaving Three Counties something in their will after their families have been catered for. A free will writing option remains on our website.
2023 Calendar
The popular calendar competition was well supported with many photos entered for inclusion in the Three Counties calendar.
Charitable and other Grants
We received £42,250 from charitable grants and are grateful particularly to Pets at Home Charitable Foundation and the Association of Dogs and Cats Homes for their contributions.
Communications
Our website continues to receive many positive comments and receives over 7000 visits a month.
Facebook membership now exceeds 10,000 and provides a rich source of entertainment from photos of the escapades of dogs rehomed and of those going off with their new owners.
Our mailing list tops 1200 supporters who receive occasional newsletters. (Any supporters who do not think they are on the mailing list should email us at info@threecountiesdogrescue.org to request inclusion). All on the mailing list have positively chosen to be included.
(4)
Business procedures and practices
We maintain:
-
A disaster recovery plan
-
A training programme and record for helpers at the kennels
-
A complaints procedure
-
A vulnerable persons procedure.
and retain memberships of the Association of Dog and Cats homes and the Federation of Small Businesses.
Partnerships
We continue to enjoy the benefits of our partnership with Burghley Veterinary Centre through discounted fees.
It is reassuring to use a practice which has avoided the current drift to corporate ownership. Along with most other practices, due to problems recruiting vets prepared to work nights, Burghley have signed up to an external “out of hours” provider. However, if a pet is under treatment, they are still kept overnight under proper supervision at Burghley.
(5)
The way forward
Boarding requests have grown since last year year and contributed £29,554 before vat.
Our caring Cremations contributed £5,502 before vat. We have recenty provided a cremation service to clients of Stamford Vets.
These enterprises are contributing significantly to our income and helping our aim to secure the sustainable future of the Rescue.
We continue to take on vounteers to help at the kennels. We are always on the look out for new volunteers to help at the kennels, with fundraising and managing the shop but adding volunteers with legal and financial skills would be an enormous benefit. Let us know if you think you might be able to help on any of these fronts.
We have managed our way through another extremely demanding year due largely to the support of our committed group of staff and volunteers. They remain our greatest strength and our gratitude and that of all the animals, whose welfare we continue to look after, goes to them.
The year ahead continues to present challenges with energy and food cost increases. Our aim to become fully sustainable remains key.
Gyll Mauchline Chair – Three Counties Dog Rescue
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Full Name : Maxwell James Mauchline - Secretary
Date : 25 April 2023
(6)
Three Counties Dog Rescue
CHARITY COMMISSION REGISTERED NO. 1170606
FINANCIAL STATEMENTS for the year ended 31 March 2023
"To accept, care for, and find homes for unwanted, lost, and stray dogs."
Three Counties Dog Rescue
Financial Statements
for the year ended 31 March 2023
| Contents | Pages |
|---|---|
| Charity Information | 1 |
| Report of the trustees | 2 to 4 |
| Independent examiner's report | 5 |
| Statement of Financial Activity | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 11 |
Three Counties Dog Rescue Charity Information for the year ended 31 March 2023
Board of Trustees
Mrs G>R. Mauchline Chairman / Head of Three Counties & Trustee Mr M Mauchline Secretary / Treasurer & Trustee Mrs A Andrew Trustee Mrs J Kettle Trustee
Charity Number
1170606
Registered office
High Park Cottage Kirkby Underwood Road Aslackby Sleaford Lincolnshire NG34 0HP
Charity location
Three Counties Dog Rescue Kennels 37 Spalding Road Bourne Lincolnshire PE10 0AU
Independent Examiner
Ken Maggs BA, FCA Hoekman Way Spalding Lincs PE11 3HE
Bankers
The Co-Operative Bank PO Box 250 Skelmersdale WN8 6WT
Page: 1
Three Counties Dog Rescue Report of the trustees
for the year ended 31 March 2023
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2023.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in 2019 in preparing the annual report and financial statements of the charity.
This year’s report is dedicated to the memory of Tony Tuohy who was a volunteer for several years and became our kennel manager. Tony died after a short illness and his ashes are scattered at the kennels where he is with the dogs and cats who he cared so much for.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Charitable Incorporated Organisation registered with the Charity Commission in England and Wales on 7 December 2016 under its Constitution of a CIO Foundation.
Recruitment and appointment of trustees
Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charities' trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience for the effective administration of the CIO.
Information on the trustees and charity can be found on page 1; 'Charity information'.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charitable objectives of the charity are to accept, care for and find homes for unwanted, lost and stray dogs and cats and to relieve the suffering of such animals in need of care and attention. The activities include the provision and maintenance of rescue homes and facilities for the reception, care and treatment of such animals.
The Trustees have considered the Charities Commission's requirement in respect of Public Benefit when reviewing our aims and objectives and in planning future activities.
The Charity undertakes a range of activities in pursuance of its charitable aims. The Trustees consider that these activities provide benefit as are detailed in both the Achievements and performance section plus the Chair's report on page 2.
ACHIEVEMENTS AND PERFORMANCE
Significant activities
Summary of the year's achievements, we
-
Continued to improve the kennels and surrounds,
-
Improved the lives of 161 dogs and cats,
-
Neutered 84 dogs and cats,
-
Successfully promoted our boarding and cremation services.
Page: 2
Three Counties Dog Rescue
Report of the trustees (continued) for the year ended 31 March 2023
Achievements against objectives
Rehoming
We improved the lives of 161dogs and cats in the year.
Our team of volunteer supporters, regularly come to the kennels to exercise, socialise and encourage the dogs in our care. Some dogs arrive at the kennels in a traumatised condition and our team spends one to one time with them until they are restored to a happy and relaxed state and ready for re-homing. This requires infinite patience but successful outcomes are very rewarding.
Numbers in the kennels and cattery grew through the year and we ended the period with a record 68 dogs and 16 cats there.
We also had 49 dogs and cats in long term foster care.
The considerable expenditure needed to bring dogs and cats that come to us, back to full health have meant vet costs have risen steeply. Rising costs were also driven by the growing number of elderly dogs in long term foster homes and those in the kennels.
Three Counties continues its policy of not destroying a dog or cat unless its quality of life makes it fairer to do so, or it is a danger to staff and volunteers, but this leads to a growing number of older dogs with us in the kennels and in foster care.
We continue to see a marked increase in dogs bought through the internet and relinquished to us when a mistake has been realised. Together with relationship break ups, moving to rented accommodation where the landlord does not allow pets and problems with mixing young children and dogs, these form the most common reasons for parting with a dog.
Financial review
Veterinary activity
84 animals were neutered in the period and 270 vaccinations carried out.
We have all the animals coming into our care checked by our Vet and often they have ailments that need attention. Veterinary costs have increased again with an average of 62 animals receiving treatment every month. The cost of this care is a major part of our total expenditure.
Annual expenditure
Revenue expenditure (net of VAT recovery) relating to the period April 2022 to March 2023 and including shop costs was £335,528 (2022: £377,215).
The main items of expenditure are:
-
Kennel Costs (Wages, Pet food, £128,427 (2022: £171,830)
-
Equipment and Repairs)
-
● Veterinary fees £148,775 (2022: £146,107) ● Advertising fees £5,433 (2022: £5,231) ● Charity shop costs £41,363 (2022: £36,819)
The kennels costs for the comparative period included £45,000 of expenditure on our site down Spalding Road, Bourne to bring them to a suitable standard for the dogs and cats.
As in previous years, all expenditure on administration, travel, telephone calls etc. was borne by the trustees and the helpers. For the management team alone hours devoted to dog and cat rescue continue to amount to at least 111,750 per annum. We estimate the absorbed travel costs for all volunteers at £6,000 per annum and an estimated 600 outbound telephone calls are made each month.
Page: 3
Three Counties Dog Rescue
Report of the trustees (continued)
for the year ended 31 March 2023
All our volunteers are unpaid and cover their own travel costs, in some cases quite substantial. We have teams of volunteers who:
-
help at the kennels, with rehoming, transport, home checks and vet trips, manage the website, our facebook page, twitter and Instagram accounts;
-
hold ad hoc sales to raise funds;
-
work in the charity shop.
-
foster dogs and cats for us.
It goes without saying that the Rescue could not function without the support of these dedicated people.
Annual income
The charity shop
Sales have been down at the shop but an annual profit of £-8,660 was made (2022 £925) to contribute to our Rescue funds.
Sales/collections and events
Pounds for Hounds has been a major contributor to our funds with their sales. Over £10,000 was raised by them.
eBay sales raised £1,971.
Payments for dog and cat adoptions totalled £16,717 (2022: £15,163).
Donations, including those made through the “Sponsor a Dog” scheme totalled £41,682 (2022: £41,407):
The “Sponsor a Dog” scheme had 33 sponsors including 29 regular donors to the scheme during the year. Together with these regular donors we now have a total of 84 supporters making monthly donations giving us a welcome regular income.
Reserves
The Trustees have considered the requirement for free reserves which are those unrestricted funds not invested in tangible fixed assets, fixed assets investments, or designated for specific purposes or otherwise committed. The Trustees have decided that the group should seek to maintain free reserves equivalent to 3 months’ revenue expenditure.
The Trustees have a reasonable expectation that the Charity will continue in operational existence for the foreseeable future; the Trustees are not aware of any material uncertainties about the entity's ability to continue. The Trustees have therefore, used the going concern basis in preparing these financial statements.
Independent examiner
A resolution proposing the re-appointment of Ken Maggs as independent examiner will be put to the members at the Annual General Meeting.
Approved by the Board of Trustees on 13 July 2023 and signed on its behalf by:
Mr. M Mauchline
Director
Page: 4
Independent Examiner's Report to the Trustees of Three Counties Dog Rescue for the year ended 31 March 2023
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 8 to 11.
Responsibilities and basis of report
As the charity trustees you are responsbile for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants of England and Wales (ICAEW).
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records, or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K.J. Maggs B.A., F.C.A. Chartered Accountant Spalding
Date: 13 July 2023
Page: 5
Three Counties Dog Rescue
Statement of Financial Activity (including income and expenditure account)
for the year ended 31 March 2023
----- Start of picture text -----
2023 2022
Unrestricted Restricted Total Total
funds funds
Notes £ £ £ £
Income and endowments from:
Donations and legacies 2 256,995 - 256,995 187,634
Charitable activities 3 7,523 - 7,523 17,824
Other trading activities 4 26,735 - 26,735 24,405
Investment income 5 5 5 17
Total income 291,258 - 291,258 229,880
Expenditure on:
Raising fund 6 (3,889) (3,889) (5,387)
Charitable activies 7 (272,314) (272,314) (311,584)
Total expenditure (276,203) - (276,203) (316,971)
Net income / (expenditure) 15,055 - 15,055 (87,091)
Transfers between funds - - - -
Net movement in funds 15,055 - 15,055 (87,091)
Fund balances brought forward 12 667,399 - 667,399 754,490
Fund balances carried forward 12 682,454 - 682,454 667,399
----- End of picture text -----
All income and expenditure derive from continuing activities.
The notes on pages 8 to 11 form part of these financial statements
Page: 6
Three Counties Dog Rescue
Balance Sheet
at 31 March 2023
----- Start of picture text -----
2023 2022
Note £ £ £ £
Fixed assets
Tangible fixed assets 9 632,492 632,929
Investments 1 1
632,493 632,930
Current assets
Debtors 10 45,840 30,485
Cash at bank and in hand 6,150 5,234
51,990 35,719
Creditors:
Amounts falling due within one year 2,029 1,250
Net current assets 49,961 34,469
Total assets less current liabilities 682,454 667,399
Net assets 682,454 667,399
Income funds
Unrestricted funds 12 682,454 667,399
682,454 667,399
----- End of picture text -----
These financial statements were approved by the Trustees on 13 July 2023 and are signed on their behalf
Mrs G.R. Mauchline Trustee
The notes on pages 8 to 11 form part of these financial statements
Page: 7
Three Counties Dog Rescue Notes to the Financial Statements for the year ended 31 March 2023
1. Accounting policies
Basis of accounting
Three Counties Dog Rescue meets the definition of a public benefit entity under FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
Grants and donations are included in the Statement of Financial Activities when the general income criteria are met in accordance with paragraphs 5.10 to 5.12 of FRS 102 SORP.
Legacies are included within the Statement of Financial Activities when receipt is probable, that is when there has been grant of probate, the executors have established that there are sufficient asset in the estate and that no conditions attached to the legacy are either within the control of the charity or have been met.
Gift aid receivable is include in income when there is a valid declaration from the donor and the Gift Aid recovered is added to the same fund as the gift unless the donor or terms of the appeal specify otherwise.
Expenditure recognition
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
Charitable activities include the costs of the activities defined by the charity's aims for the benefit of the persons sited in the charity objects. Costs of charitable activities includes the direct costs of the activities and depreciation on related assets. Where such assets relate to more than one functional cost category, they have been allocated on either an estimate time or floor space basis, as appropriate.
Support costs include the costs which relate to the general running of the charity as opposed to the direct management function inherent in generating funds, service delivery and program or project work.
Fixed assets and Investments
Fixed assets are included at cost, less accumulated depreciation.
Depreciation
Depreciation is calculated to write down the cost, less estimated residual value, of all tangible fixed assets over their expected useful lives. The rates generally applicable are:
Machinery 5 year straight line
Investments
Investments in subsidiaries are measured at cost less impairment.
Page: 8
Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
1. Accounting policies (continued)
Restricted funds
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Unrestricted funds
Unrestricted funds are available for use at the discretion of the trustees in sustenance of the objectives of the charity and which have not been designated for other purposes.
Leases
Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2. Income from donations and legacies
| Donations received Legacies and funerals Grants Income from charitable activities Dog Welfare Events Collections Income from other trading activities Adoption of dogs and cats Sales of calendars Rental income Pet Plan Insurance introducer commission |
Unrestricted funds £ 187,492 25,197 44,306 256,995 Unrestricted funds £ 6,938 585 7,523 Unrestricted funds £ 16,717 1,180 5,400 3,438 26,735 |
Restricted funds £ - - - - Restricted funds £ - - - Restricted funds £ - - - - - |
Total 2023 £ 187,492 25,197 44,306 256,995 Total 2023 £ 6,938 585 7,523 Total 2023 £ 16,717 1,180 5,400 3,438 26,735 |
Total 2022 £ 168,689 5,323 13,622 187,634 Total 2022 £ 15,857 1,967 17,824 Total 2022 £ 15,163 140 5,400 3,702 24,405 |
|---|---|---|---|---|
3. Income from charitable activities
4. Income from other trading activities
Page: 9
Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
5. Investment income
| Unrestricted funds £ Bank interest receivable 5 5 Expenditure on other trading activities Unrestricted funds £ Adoption of animals 3,889 3,889 Expenditure on charitable activities Unrestricted funds £ Dog welfare 260,573 Support costs 11,741 272,314 Unrestricted £ Analysis of dog welfare Dog food, equipment and miscellaneous purcha 453 Kennel Boarding fees 110,000 Veterinary Costs 148,775 Premises costs 101 Insurance 1,244 260,573 Analysis of support costs Management and administration expenses 10,491 Accountancy and Independent Examiner fees 1,250 11,741 |
Restricted funds £ - - Restricted funds £ - - Restricted funds £ - - - Restricted £ - - - - - - - - - |
Total 2023 £ 5 5 Total 2023 £ 3,889 3,889 Total 2023 £ 260,573 11,741 272,314 Total £ 453 110,000 148,775 101 1,244 260,573 10,491 1,250 11,741 - |
Total 2022 £ 17 17 Total 2022 £ 5,387 5,387 Total 2022 £ 304,327 7,257 311,584 Total £ 1,396 110,252 146,107 45,507 1,065 304,327 5,257 2,000 7,257 |
|---|---|---|---|
6. Expenditure on other trading activities
7. Expenditure on charitable activities
Page: 10
Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
8. Board of Trustees remuneration
No trustee (or any persons connected with them) received any remuneration or expenses either directly or indirectly.
9. Tangible fixed assets
| Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Land and Buildings £ 630,152 - 630,152 - - - 630,152 630,152 |
£ 2,378 1,111 3,489 751 698 1,449 2,040 1,627 Plant, Machinery & Equipment |
Fixtures and fittings £ 4,249 - 4,249 3,099 850 3,949 300 1,150 |
Total £ 636,779 1,111 637,890 3,850 1,548 5,398 632,492 632,929 |
|---|---|---|---|---|
10. Debtors
| Trade debtors VAT Amounts due from Group undertakings Other debtors - Gift Aid Claimed Prepayments and accrued income Creditors Trade creditors Accruals and deferred income Funds £ Unrestricted funds General Fund 667,399 667,399 At 1 Apr 2022 |
£ 291,258 291,258 Incoming resources |
£ (276,203) (276,203) Outgoing resources |
2023 Total £ - 7,816 12,642 25,057 325 45,840 2023 Total £ 779 1,250 2,029 £ - - Transfers |
2022 Total £ - 7,361 23,124 - - 30,485 2022 Total £ - 1,250 1,250 £ 682,454 682,454 At 31 Mar 2023 |
|---|---|---|---|---|
11. Creditors
12. Funds
Page: 11
Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
12. Funds continued…
The funds are constituted as follows:
| Tangible fixed assets Investments Debtors Cash at bank and in hand Creditors: Amounts falling due within one year £ Unrestricted funds General 754,490 At 1 Apr 2021 |
£ 229,880 Incoming resources |
Unrestricted £ 632,492 1 45,840 6,150 (2,029) 682,454 £ (316,971) Outgoing resources |
Restricted £ - - - - - - £ - Transfers |
Total £ 632,492 1 45,840 6,150 (2,029) 682,454 £ 667,399 At 31 Mar 2022 |
|---|---|---|---|---|
The funds are constituted as follows:
| Tangible fixed assets Investments Debtors Cash at bank and in hand |
Unrestricted £ 632,929 1 30,485 5,234 667,399 |
Restricted £ - - - - - |
Total £ 632,929 1 30,485 5,234 667,399 |
|---|---|---|---|
13. Financial commitments
The charity has undertaken the following financial commitments under non-cancellable operating lease agreements:
| Amounts falling due within: One year One to two years Two to five years |
2023 Total £ 9,000 5,250 - 14,250 |
2022 Total £ 9,000 9,000 5,250 23,250 |
|---|---|---|
This commitment has been take out for the trading subsidiary, 3CDR Trading Limited.
13. Trustees donations
During the year the trustees made donations to the charity totalling £92,190 (2022: £103,901). None received any form of benefit from these donations they made.
Page: 12
Three Counties Dog Rescue
CHARITY COMMISSION REGISTERED NO. 1170606
FINANCIAL STATEMENTS for the year ended 31 March 2023
"To accept, care for, and find homes for unwanted, lost, and stray dogs."
Three Counties Dog Rescue
Financial Statements
for the year ended 31 March 2023
| Contents | Pages |
|---|---|
| Charity Information | 1 |
| Report of the trustees | 2 to 4 |
| Independent examiner's report | 5 |
| Statement of Financial Activity | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 11 |
Three Counties Dog Rescue Charity Information for the year ended 31 March 2023
Board of Trustees
Mrs G>R. Mauchline Chairman / Head of Three Counties & Trustee Mr M Mauchline Secretary / Treasurer & Trustee Mrs A Andrew Trustee Mrs J Kettle Trustee
Charity Number
1170606
Registered office
High Park Cottage Kirkby Underwood Road Aslackby Sleaford Lincolnshire NG34 0HP
Charity location
Three Counties Dog Rescue Kennels 37 Spalding Road Bourne Lincolnshire PE10 0AU
Independent Examiner
Ken Maggs BA, FCA Hoekman Way Spalding Lincs PE11 3HE
Bankers
The Co-Operative Bank PO Box 250 Skelmersdale WN8 6WT
Page: 1
Three Counties Dog Rescue Report of the trustees
for the year ended 31 March 2023
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2023.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in 2019 in preparing the annual report and financial statements of the charity.
This year’s report is dedicated to the memory of Tony Tuohy who was a volunteer for several years and became our kennel manager. Tony died after a short illness and his ashes are scattered at the kennels where he is with the dogs and cats who he cared so much for.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Charitable Incorporated Organisation registered with the Charity Commission in England and Wales on 7 December 2016 under its Constitution of a CIO Foundation.
Recruitment and appointment of trustees
Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charities' trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience for the effective administration of the CIO.
Information on the trustees and charity can be found on page 1; 'Charity information'.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charitable objectives of the charity are to accept, care for and find homes for unwanted, lost and stray dogs and cats and to relieve the suffering of such animals in need of care and attention. The activities include the provision and maintenance of rescue homes and facilities for the reception, care and treatment of such animals.
The Trustees have considered the Charities Commission's requirement in respect of Public Benefit when reviewing our aims and objectives and in planning future activities.
The Charity undertakes a range of activities in pursuance of its charitable aims. The Trustees consider that these activities provide benefit as are detailed in both the Achievements and performance section plus the Chair's report on page 2.
ACHIEVEMENTS AND PERFORMANCE
Significant activities
Summary of the year's achievements, we
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Continued to improve the kennels and surrounds,
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Improved the lives of 161 dogs and cats,
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Neutered 84 dogs and cats,
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Successfully promoted our boarding and cremation services.
Page: 2
Three Counties Dog Rescue
Report of the trustees (continued) for the year ended 31 March 2023
Achievements against objectives
Rehoming
We improved the lives of 161dogs and cats in the year.
Our team of volunteer supporters, regularly come to the kennels to exercise, socialise and encourage the dogs in our care. Some dogs arrive at the kennels in a traumatised condition and our team spends one to one time with them until they are restored to a happy and relaxed state and ready for re-homing. This requires infinite patience but successful outcomes are very rewarding.
Numbers in the kennels and cattery grew through the year and we ended the period with a record 68 dogs and 16 cats there.
We also had 49 dogs and cats in long term foster care.
The considerable expenditure needed to bring dogs and cats that come to us, back to full health have meant vet costs have risen steeply. Rising costs were also driven by the growing number of elderly dogs in long term foster homes and those in the kennels.
Three Counties continues its policy of not destroying a dog or cat unless its quality of life makes it fairer to do so, or it is a danger to staff and volunteers, but this leads to a growing number of older dogs with us in the kennels and in foster care.
We continue to see a marked increase in dogs bought through the internet and relinquished to us when a mistake has been realised. Together with relationship break ups, moving to rented accommodation where the landlord does not allow pets and problems with mixing young children and dogs, these form the most common reasons for parting with a dog.
Financial review
Veterinary activity
84 animals were neutered in the period and 270 vaccinations carried out.
We have all the animals coming into our care checked by our Vet and often they have ailments that need attention. Veterinary costs have increased again with an average of 62 animals receiving treatment every month. The cost of this care is a major part of our total expenditure.
Annual expenditure
Revenue expenditure (net of VAT recovery) relating to the period April 2022 to March 2023 and including shop costs was £335,528 (2022: £377,215).
The main items of expenditure are:
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Kennel Costs (Wages, Pet food, £128,427 (2022: £171,830)
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Equipment and Repairs)
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● Veterinary fees £148,775 (2022: £146,107) ● Advertising fees £5,433 (2022: £5,231) ● Charity shop costs £41,363 (2022: £36,819)
The kennels costs for the comparative period included £45,000 of expenditure on our site down Spalding Road, Bourne to bring them to a suitable standard for the dogs and cats.
As in previous years, all expenditure on administration, travel, telephone calls etc. was borne by the trustees and the helpers. For the management team alone hours devoted to dog and cat rescue continue to amount to at least 111,750 per annum. We estimate the absorbed travel costs for all volunteers at £6,000 per annum and an estimated 600 outbound telephone calls are made each month.
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Three Counties Dog Rescue
Report of the trustees (continued)
for the year ended 31 March 2023
All our volunteers are unpaid and cover their own travel costs, in some cases quite substantial. We have teams of volunteers who:
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help at the kennels, with rehoming, transport, home checks and vet trips, manage the website, our facebook page, twitter and Instagram accounts;
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hold ad hoc sales to raise funds;
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work in the charity shop.
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foster dogs and cats for us.
It goes without saying that the Rescue could not function without the support of these dedicated people.
Annual income
The charity shop
Sales have been down at the shop but an annual profit of £-8,660 was made (2022 £925) to contribute to our Rescue funds.
Sales/collections and events
Pounds for Hounds has been a major contributor to our funds with their sales. Over £10,000 was raised by them.
eBay sales raised £1,971.
Payments for dog and cat adoptions totalled £16,717 (2022: £15,163).
Donations, including those made through the “Sponsor a Dog” scheme totalled £41,682 (2022: £41,407):
The “Sponsor a Dog” scheme had 33 sponsors including 29 regular donors to the scheme during the year. Together with these regular donors we now have a total of 84 supporters making monthly donations giving us a welcome regular income.
Reserves
The Trustees have considered the requirement for free reserves which are those unrestricted funds not invested in tangible fixed assets, fixed assets investments, or designated for specific purposes or otherwise committed. The Trustees have decided that the group should seek to maintain free reserves equivalent to 3 months’ revenue expenditure.
The Trustees have a reasonable expectation that the Charity will continue in operational existence for the foreseeable future; the Trustees are not aware of any material uncertainties about the entity's ability to continue. The Trustees have therefore, used the going concern basis in preparing these financial statements.
Independent examiner
A resolution proposing the re-appointment of Ken Maggs as independent examiner will be put to the members at the Annual General Meeting.
Approved by the Board of Trustees on 13 July 2023 and signed on its behalf by:
Mr. M Mauchline
Director
Page: 4
Independent Examiner's Report to the Trustees of Three Counties Dog Rescue for the year ended 31 March 2023
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 8 to 11.
Responsibilities and basis of report
As the charity trustees you are responsbile for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants of England and Wales (ICAEW).
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records, or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K.J. Maggs B.A., F.C.A. Chartered Accountant Spalding
Date: 13 July 2023
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Three Counties Dog Rescue
Statement of Financial Activity (including income and expenditure account)
for the year ended 31 March 2023
----- Start of picture text -----
2023 2022
Unrestricted Restricted Total Total
funds funds
Notes £ £ £ £
Income and endowments from:
Donations and legacies 2 256,995 - 256,995 187,634
Charitable activities 3 7,523 - 7,523 17,824
Other trading activities 4 26,735 - 26,735 24,405
Investment income 5 5 5 17
Total income 291,258 - 291,258 229,880
Expenditure on:
Raising fund 6 (3,889) (3,889) (5,387)
Charitable activies 7 (272,314) (272,314) (311,584)
Total expenditure (276,203) - (276,203) (316,971)
Net income / (expenditure) 15,055 - 15,055 (87,091)
Transfers between funds - - - -
Net movement in funds 15,055 - 15,055 (87,091)
Fund balances brought forward 12 667,399 - 667,399 754,490
Fund balances carried forward 12 682,454 - 682,454 667,399
----- End of picture text -----
All income and expenditure derive from continuing activities.
The notes on pages 8 to 11 form part of these financial statements
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Three Counties Dog Rescue
Balance Sheet
at 31 March 2023
----- Start of picture text -----
2023 2022
Note £ £ £ £
Fixed assets
Tangible fixed assets 9 632,492 632,929
Investments 1 1
632,493 632,930
Current assets
Debtors 10 45,840 30,485
Cash at bank and in hand 6,150 5,234
51,990 35,719
Creditors:
Amounts falling due within one year 2,029 1,250
Net current assets 49,961 34,469
Total assets less current liabilities 682,454 667,399
Net assets 682,454 667,399
Income funds
Unrestricted funds 12 682,454 667,399
682,454 667,399
----- End of picture text -----
These financial statements were approved by the Trustees on 13 July 2023 and are signed on their behalf
Mrs G.R. Mauchline Trustee
The notes on pages 8 to 11 form part of these financial statements
Page: 7
Three Counties Dog Rescue Notes to the Financial Statements for the year ended 31 March 2023
1. Accounting policies
Basis of accounting
Three Counties Dog Rescue meets the definition of a public benefit entity under FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
Grants and donations are included in the Statement of Financial Activities when the general income criteria are met in accordance with paragraphs 5.10 to 5.12 of FRS 102 SORP.
Legacies are included within the Statement of Financial Activities when receipt is probable, that is when there has been grant of probate, the executors have established that there are sufficient asset in the estate and that no conditions attached to the legacy are either within the control of the charity or have been met.
Gift aid receivable is include in income when there is a valid declaration from the donor and the Gift Aid recovered is added to the same fund as the gift unless the donor or terms of the appeal specify otherwise.
Expenditure recognition
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
Charitable activities include the costs of the activities defined by the charity's aims for the benefit of the persons sited in the charity objects. Costs of charitable activities includes the direct costs of the activities and depreciation on related assets. Where such assets relate to more than one functional cost category, they have been allocated on either an estimate time or floor space basis, as appropriate.
Support costs include the costs which relate to the general running of the charity as opposed to the direct management function inherent in generating funds, service delivery and program or project work.
Fixed assets and Investments
Fixed assets are included at cost, less accumulated depreciation.
Depreciation
Depreciation is calculated to write down the cost, less estimated residual value, of all tangible fixed assets over their expected useful lives. The rates generally applicable are:
Machinery 5 year straight line
Investments
Investments in subsidiaries are measured at cost less impairment.
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Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
1. Accounting policies (continued)
Restricted funds
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Unrestricted funds
Unrestricted funds are available for use at the discretion of the trustees in sustenance of the objectives of the charity and which have not been designated for other purposes.
Leases
Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2. Income from donations and legacies
| Donations received Legacies and funerals Grants Income from charitable activities Dog Welfare Events Collections Income from other trading activities Adoption of dogs and cats Sales of calendars Rental income Pet Plan Insurance introducer commission |
Unrestricted funds £ 187,492 25,197 44,306 256,995 Unrestricted funds £ 6,938 585 7,523 Unrestricted funds £ 16,717 1,180 5,400 3,438 26,735 |
Restricted funds £ - - - - Restricted funds £ - - - Restricted funds £ - - - - - |
Total 2023 £ 187,492 25,197 44,306 256,995 Total 2023 £ 6,938 585 7,523 Total 2023 £ 16,717 1,180 5,400 3,438 26,735 |
Total 2022 £ 168,689 5,323 13,622 187,634 Total 2022 £ 15,857 1,967 17,824 Total 2022 £ 15,163 140 5,400 3,702 24,405 |
|---|---|---|---|---|
3. Income from charitable activities
4. Income from other trading activities
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Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
5. Investment income
| Unrestricted funds £ Bank interest receivable 5 5 Expenditure on other trading activities Unrestricted funds £ Adoption of animals 3,889 3,889 Expenditure on charitable activities Unrestricted funds £ Dog welfare 260,573 Support costs 11,741 272,314 Unrestricted £ Analysis of dog welfare Dog food, equipment and miscellaneous purcha 453 Kennel Boarding fees 110,000 Veterinary Costs 148,775 Premises costs 101 Insurance 1,244 260,573 Analysis of support costs Management and administration expenses 10,491 Accountancy and Independent Examiner fees 1,250 11,741 |
Restricted funds £ - - Restricted funds £ - - Restricted funds £ - - - Restricted £ - - - - - - - - - |
Total 2023 £ 5 5 Total 2023 £ 3,889 3,889 Total 2023 £ 260,573 11,741 272,314 Total £ 453 110,000 148,775 101 1,244 260,573 10,491 1,250 11,741 - |
Total 2022 £ 17 17 Total 2022 £ 5,387 5,387 Total 2022 £ 304,327 7,257 311,584 Total £ 1,396 110,252 146,107 45,507 1,065 304,327 5,257 2,000 7,257 |
|---|---|---|---|
6. Expenditure on other trading activities
7. Expenditure on charitable activities
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Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
8. Board of Trustees remuneration
No trustee (or any persons connected with them) received any remuneration or expenses either directly or indirectly.
9. Tangible fixed assets
| Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Land and Buildings £ 630,152 - 630,152 - - - 630,152 630,152 |
£ 2,378 1,111 3,489 751 698 1,449 2,040 1,627 Plant, Machinery & Equipment |
Fixtures and fittings £ 4,249 - 4,249 3,099 850 3,949 300 1,150 |
Total £ 636,779 1,111 637,890 3,850 1,548 5,398 632,492 632,929 |
|---|---|---|---|---|
10. Debtors
| Trade debtors VAT Amounts due from Group undertakings Other debtors - Gift Aid Claimed Prepayments and accrued income Creditors Trade creditors Accruals and deferred income Funds £ Unrestricted funds General Fund 667,399 667,399 At 1 Apr 2022 |
£ 291,258 291,258 Incoming resources |
£ (276,203) (276,203) Outgoing resources |
2023 Total £ - 7,816 12,642 25,057 325 45,840 2023 Total £ 779 1,250 2,029 £ - - Transfers |
2022 Total £ - 7,361 23,124 - - 30,485 2022 Total £ - 1,250 1,250 £ 682,454 682,454 At 31 Mar 2023 |
|---|---|---|---|---|
11. Creditors
12. Funds
Page: 11
Three Counties Dog Rescue
Notes to the Financial Statements (continued)
for the year ended 31 March 2023
12. Funds continued…
The funds are constituted as follows:
| Tangible fixed assets Investments Debtors Cash at bank and in hand Creditors: Amounts falling due within one year £ Unrestricted funds General 754,490 At 1 Apr 2021 |
£ 229,880 Incoming resources |
Unrestricted £ 632,492 1 45,840 6,150 (2,029) 682,454 £ (316,971) Outgoing resources |
Restricted £ - - - - - - £ - Transfers |
Total £ 632,492 1 45,840 6,150 (2,029) 682,454 £ 667,399 At 31 Mar 2022 |
|---|---|---|---|---|
The funds are constituted as follows:
| Tangible fixed assets Investments Debtors Cash at bank and in hand |
Unrestricted £ 632,929 1 30,485 5,234 667,399 |
Restricted £ - - - - - |
Total £ 632,929 1 30,485 5,234 667,399 |
|---|---|---|---|
13. Financial commitments
The charity has undertaken the following financial commitments under non-cancellable operating lease agreements:
| Amounts falling due within: One year One to two years Two to five years |
2023 Total £ 9,000 5,250 - 14,250 |
2022 Total £ 9,000 9,000 5,250 23,250 |
|---|---|---|
This commitment has been take out for the trading subsidiary, 3CDR Trading Limited.
13. Trustees donations
During the year the trustees made donations to the charity totalling £92,190 (2022: £103,901). None received any form of benefit from these donations they made.
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