Music and Arts for the Shepway Community Charitable Incorporated Organisation Registered Charity Number 1170602 Trustees Report and Accounts for the year ended 31 August 2023 **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2022 Contents** |**Charity Information**|**2**| |---|---| |**Introduction**|**3**| |**Organisation**|**3**| |**Objectives and activities**|**3**| |**Achievements and Performance**|**3**| |**Financial Review**|**3**| |**Independent examiner's report on the accounts**|**5**| |**Statement of Financial Activities**|**7**| |**Balance Sheet**|**8**| |**Notes to the accounts**|**9**| 1 **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2023** ## **Charity Information** |Address|Ridgewood| |---|---| ||North Lyminge Lane| ||Lyminge| ||Folkestone| ||Kent| ||CT18 8EE| |Bankers|HSBC| ||Ashford| |Accountant|Anderson Accounts Ltd| ||Mill Meadow| ||Tanners Hill| ||Hythe| ||Kent| ||CT21 5UG| 2 ## **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2023** ## **Introduction** The trustees present their report and financial statement for the year ending 31[st] August 2023. This report is presented in accordance with the Charities SORP (Statement of Recommended Practice) for FRS 102 which became effective 1 January 2015. The Charity is a Charitable Incorporated Organisation (CIO). It was established on 7[th] December 2016 to take forward the activities of the registered company, Guildhall Sports and Arts CIC (registration number 07376827) after independent advice around funding possibilities and gift aid. ## **Organisation** The trustees are:- Ms Samantha Wraight (chair) Mr John Garlinge (treasurer) Ms Lauren Meston (resigned June 2022) Ms Linda Harris The Members of the CIO are individuals who undertake to act in good faith to further the purposes of the CIO. The affairs of the CIO are managed by the Charity Trustees. ## **Objectives and activities** The objectives of the organisation are to provide arts services within the Folkestone and Hythe district, primarily focussed on four key demographics – the elderly, children, the disabled and anyone in social or economic deprivation. Where possible, all activities are provided free of charge although donations are encouraged to fund these activities. ## **Achievements and Performance** In the 2019-20 financial year, the MASC Board set an objective to build the reserves pot up to a level that, together with contributions from its members, would fund the charity for 12 months in the event that external funding could not be obtained. This objective was achieved by the end of that financial year. This pot will only be spent in the event of an emergency. The charity is still in this position with annual expenditure in 2022-23 being £36,000 and the charity having over £43,000 available in cash. ## **Financial Review** Year on year income has reduced slightly from £35,946 to £33,087, a decrease of 7%. After all costs have been taken into account, there was a deficit of £3,000 compared to a surplus 3 of £4,932. This is the first time that the Charity has recorded a deficit. The main factors are a redurtion in grant income and sponsorship, and increased rent costs. Golng Concern Despite the deflcit, it is felt that the CIO is stlll in a strong position. Due to this, the trustees have no concerns about the entity as a going concern. Signed John Garlinge Trustee **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2023** ## **Independent examiner's report on the accounts** Report to the trustees of Music and Arts for the Shepway Community on the accounts for the year ended 31st August 2023 set out on pages 7 to 10. ## **Respective responsibilities of trustees and examiner** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). The charity’s trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or - the accounts do not accord with such records; or - the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ 5 **view which is not a matter considered as part of an independent examination; or** **•the accounts have not been prepared in accordance with the Charities SORP (FRS102).** **I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.** **Signed:** > **Date:** _I_ **'f / 11 / 2 o 23** ## **Ben Weiner ACMA CGMA** **Address:** _rtAr 1q wE��1=K 611-TE 66 No R-rH LAN05 f**Incoming resources**
2
Non-exchange transactions
Exchange transactions
**Total incoming resources**
**Resources expended**
3
Direct charitable expenditure
Administrative expenses
**Total resources expended**
**Surplus/(deficit) for the year**
**Brought forward from previous year**
**Carried forward 31st August 2023**
4|**2023**
**2022**
25,965
31,358
7,122
4,588| |---|---| ||**33,087**
**35,946**
(31,933)
(26,781)
(4,154)
(4,233)| ||**(36,087)**
**(31,014)**
(3,000)
4,932
43,577
38,645| ||**40,577**
**43,577**| 7 Musk And Arts for the Sl*pwty C￿nIty QO Reqlstered 14umber 117C602 Tnth Report and Accounts the ￿ar ended.. 31° A¥ust 2023 8alante Sheet 2022 2,455 Current Assets Stock Oebtors Cash at bank and In hand 1.5ixi 2,817 265 44,669 41,822 Credltors: am(wnts lalll due wlthln one year 16.086) (7CQ} N•t Cuffent •sMts 38J83 41,122 Cndltors: amounts f•lll due after one year Net •$￿ts Charfty Funds Unrestricted Funds 40.5TI 43,577 Total Charlty Fund5 Notrs I to 8 forni part ofthese ac¢tyJnts. Accounts apprtyed by trust¢es J fjarllnÉr Date.. ## **Music And Arts for the Shepway Community CIO Registered Number 1170602** ## **Trustees Report and Accounts for the year ended: 31[st] August 2023** ## **Notes to the accounts** ## **1 Accounting Policies** ## _**Basis of preparation**_ The accounts have been prepared under the historical cost convention and in accordance with the Charities SORP for FRS 102 which came into effect on 1 January 2015. The company has opted to report on a receipts and payments basis. ## _**Turnover**_ Turnover on sales is recognised when the sales activity has been completed or a donation has been received. ## **2 Incoming resources** ## **Non-exchange transactions** |Donations from clients
Grants
Other donations
Sponsorship
Gift aid income
**Exchange transactions**
Income from concerts
Sales to customers
Special events proceeds
Interest Received|**2023**
**2022**
**£**
**£**
11,760
8,757
7,096
15,012
3,246
246
365
6,609
3,498
734| |---|---| ||**25,965**
**31,358**
**2023**
**2022**
**£**
**£**
3,831
582
-
165
2,990
3,831
301
10| ||**7,122**
**4,588**| 9 ## **3 Resources Expended** ## **Direct charitable expenditure** |Practitioners
Special events costs
Venue hire
Uniforms
Other direct costs
**Administrative expenses**
Bank charges
Insurance
Software
Printing costs
Depreciation
Website
Entertainment
Admin fees
Accountancy fees
Other costs
**4**
**Charity funds**
Brought forward from previous fnancial year
Surplus/(defcit for the year)
**5**
**Debtors**
Trade debtors
Gift aid reclaim due from HMRC|**2023**
**2022**
**£**
**£**
20,710
22,281
975
445
9,391
1,612
732
1,593
125
850| |---|---| ||**31,933**
**26,781**
**2023**
**2022**
**£**
**£**
126
80
607
607
1,054
1,269
566
486
1,132
1,104
53
123
-
55
-
88
300
350
316
71| ||**4,154**
**4,233**
**2023**
**2022**
**£**
**£**
43,577
38,645
(3,000)
4,932| ||**40,577**
**43,577**
**2023**
**2021**
**£**
**£**
-
-
265
2,817| ||**265**
**2,817**| 10 ## **6 Creditors: amounts falling due within 1 year** |**2023**
**2022**
**£**
**£**
Trade creditors
-
-
Deferred sponsorship income
-
-
Grant
-
-
Other creditors and accruals
6,086
700
**6,086**
**700**
**7**
**Creditors: amounts falling due within 1 year**
**2023**
**2022**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
-
-
**-**
**-**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2022
1,799
3,270
5,519
Additions
671
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2023
**2,470**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(1,060)
(2,004)
(3,064)
Charge in the Year
(387)
(745)
(1,132)
Disposals
-
-
-
**(1,447)**
**(2,749)**
**(4,196)**
**Total Fixed Assets Closing**
**1,023**
**971**
**1,994**
Total Fixed Assets Opening
739
1,716
2,455|**2023**
**2022**
**£**
**£**
Trade creditors
-
-
Deferred sponsorship income
-
-
Grant
-
-
Other creditors and accruals
6,086
700
**6,086**
**700**
**7**
**Creditors: amounts falling due within 1 year**
**2023**
**2022**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
-
-
**-**
**-**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2022
1,799
3,270
5,519
Additions
671
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2023
**2,470**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(1,060)
(2,004)
(3,064)
Charge in the Year
(387)
(745)
(1,132)
Disposals
-
-
-
**(1,447)**
**(2,749)**
**(4,196)**
**Total Fixed Assets Closing**
**1,023**
**971**
**1,994**
Total Fixed Assets Opening
739
1,716
2,455|**2023**
**2022**
**£**
**£**
Trade creditors
-
-
Deferred sponsorship income
-
-
Grant
-
-
Other creditors and accruals
6,086
700
**6,086**
**700**
**7**
**Creditors: amounts falling due within 1 year**
**2023**
**2022**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
-
-
**-**
**-**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2022
1,799
3,270
5,519
Additions
671
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2023
**2,470**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(1,060)
(2,004)
(3,064)
Charge in the Year
(387)
(745)
(1,132)
Disposals
-
-
-
**(1,447)**
**(2,749)**
**(4,196)**
**Total Fixed Assets Closing**
**1,023**
**971**
**1,994**
Total Fixed Assets Opening
739
1,716
2,455| |---|---|---| |||**2,470**
**3,720**
**5,519**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
(1,060)
(2,004)
(3,064)
(387)
(745)
(1,132)
-
-
-| |||**(1,447)**
**(2,749)**
**(4,196)**| |||**1,023**
**971**
**1,994**| |||739
1,716
2,455| 11