Music and Arts for the Shepway Community Charitable Incorporated Organisation Registered Charity Number 1170602
Trustees Report and Accounts for the year ended
31 August 2021
**Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2021 Contents**
|**Charity Information**|**2**|
|---|---|
|**Introduction**|**3**|
|**Organisation**|**3**|
|**Objectives and activities**|**3**|
|**Achievements and Performance**|**3**|
|**Financial Review**|**3**|
|**Independent examiner's report on the accounts**|**5**|
|**Statement of Financial Activities**|**7**|
|**Balance Sheet**|**8**|
|**Notes to the accounts**|**9**|
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**Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **Charity Information**
Address Ridgewood North Lyminge Lane Lyminge Folkestone Kent CT18 8EE Bankers HSBC Ashford Accountant Anderson Accounts Ltd Mill Meadow Tanners Hill Hythe Kent CT21 5UG
2
## **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **Introduction**
The trustees present their report and financial statement for the year ending 31[st] August 2021. This report is presented in accordance with the Charities SORP (Statement of Recommended Practice) for FRS 102 which became effective 1 January 2015.
The Charity is a Charitable Incorporated Organisation (CIO). It was established on 7[th] December 2016 to take forward the activities of the registered company, Guildhall Sports and Arts CIC (registration number 07376827) after independent advice around funding possibilities and gift aid.
## **Organisation**
The trustees are:-
Ms Samantha Wraight (chair) Mr John Garlinge (treasurer) Ms Lauren Meston
The Members of the CIO are individuals who undertake to act in good faith to further the purposes of the CIO. The affairs of the CIO are managed by the Charity Trustees.
## **Objectives and activities**
The objectives of the organisation are to provide arts services within the Folkestone and Hythe district, primarily focussed on four key demographics – the elderly, children, the disabled and anyone in social or economic deprivation. Where possible, all activities are provided free of charge although donations are encouraged to fund these activities.
## **Achievements and Performance**
In the previous financial year, the MASC Board set an objective to build the reserves pot up to a level that, together with contributions from its members, would fund the charity for 12 months in the event that external funding could not be obtained. And as at the end of August 2020, the charity had achieved this objective. This pot will only be spent in the event of an emergency.
This strategy has proved particularly effective, during the year with the Covid situation which resulted in two major funding bids and all planned fundraising events being cancelled. Despite the current economic situation, the charity remains in a strong financial position and as of August 2020 has a full reserves pot as well as external funding in excess of £14,000, the latter planned to last well into next year.
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In Marth when Covid hit, choir sessions were paused. The charity however felt a higher than
normal demand for its servicesto the community, with tts members and members of the
wider communFty feeling Isolated. With restricknons around the large grDUPS meeting in
person and people shielding etc, the decision was made to divert all sessions online and,
together with external funding granted by the government, the lottery and KCF, put into play
schedule of events old and new, reaching more of the community than ever before.
Flnandal Revlew
Year on year income has reduced from £60,829 to £36.211. a decrease of 40Y.. Th15 has been
due to the effert of Covid-19 on the organisation's activities. After all costs have been taken
into account, the surplus for the year was £10,082 compared to £15,825 for the previous
year. a decrease of 36%.
This is mainly due to the increase in grant income to cover expenses and the decision to
ncrease the reserves pot. as explained above.
Going Concern
Despite the effects of Covid-19, this is the fourth successive year that MASC has made a
surplus and the CIO is in a strong position. Due to this, the trustees have no concerns about
the entity as a going concern.
Signed
John Gadinge
Trustee
Date..
ioKos12*>2L
**Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **Independent examiner's report on the accounts**
Report to the trustees of Music and Arts for the Shepway Community on the accounts for the year ended 31st August 2021 set out on pages 7 to 10.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). The charity’s trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and that an independent examination is needed.
It is my responsibility to: examine the accounts under section 145 of the Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
- the accounts do not accord with such records; or
- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’
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view whlch is not a matter considered as part of an Independent examlnation; or
•the accounts have not been prepared In accordance wlth the Charities SORP IFRS102).
I have no concerns and have come across no other matters In connectlon wlth the
examination to which attention should be drawn In thls report In order to enable a proper
understandin8 of the accounts to be reached.
Signed:
Date: 2f/o4/202 Z
Ben Weiner ACMA CGMA
Address:
Kitht 14 is&¥ 6AT
## **Music And Arts for the Shepway Community CIO Registered Number 1170602 Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **Statement of Financial Activities**
|Note
**Incoming resources**
2
Non-exchange transactions
Exchange transactions
**Total incoming resources**
**Resources expended**
3
Direct charitable expenditure
Administrative expenses
**Total resources expended**
**Surplus/(deficit) for the year**
**Brought forward from previous year**
**Carried forward 31st August 2020**
4|**2021**
**2020**
33,445
53,690
2,766
7,139|
|---|---|
||**36,211**
**60,829**
(22,627)
(37,007)
(3,502)
(7,997)|
||**(26,129)**
**(45,004)**
10,082
15,825
28,563
12,738|
||**38,645**
**28,563**|
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Music And Arts for the Shepway Community
Clo Registered Number 1170602
Trustees Report and Accounts
for the year ended: 31" August 2021
Balance Sheet
Notes
2021
2020
Fixed Assets
3,559
4,663
Current Assets
Stock
Debtors
Prepayments
Cash at bank and in hand
3,068
260
2,780
43,390
43,292
Credltors.. amounts falllng
due wlthln one year
16,135)
116,1181
Net current assets
37,255
27,174
Credttors: amounts falllng
due after one year
12,1691
13,274)
Net assets
Charity Funds
Unrestricted Funds
38,645
28,563
Total Charity Funds
Notes I to 8 form part of these accounts.
Account5 approved by trustees
J G3rlin8e
Date..
## **Music And Arts for the Shepway Community CIO Registered Number 1170602**
**Trustees Report and Accounts for the year ended: 31[st] August 2021**
## **Notes to the accounts**
## **1 Accounting Policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with the Charities SORP for FRS 102 which came into effect on 1 January 2015. The company has opted to report on a receipts and payments basis.
## _**Turnover**_
Turnover on sales is recognised when the sales activity has been completed or a donation has been received.
## **2 Incoming resources**
## **Non-exchange transactions**
|Donations from clients
Grants
Other donations
Gift aid income
**Exchange transactions**
Income from concerts
Sales to customers
Special events proceeds
Interest Received|**2021**
**2020**
**£**
**£**
6,915
9,061
25,639
40,176
603
1,693
288
2,760|
|---|---|
||**33,445**
**53,690**
**2021**
**2020**
**£**
**£**
-
2,033
-
45
2,763
5,056
3
5|
||**2,766**
**7,139**|
9
## **3 Resources Expended**
## **Direct charitable expenditure**
|Practitioners
Special events costs
Venue hire
Uniforms
Other direct costs
**Administrative expenses**
Bank charges
Insurance
Software
Printing costs
Depreciation
Travel
Training
Website
DBS Checks
Safeguarding costs
Health and Safety
Publicity
Admin fees
Accountancy fees
Other costs
**4**
**Charity funds**
Brought forward from previous fnancial year
Surplus/(defcit for the year)
**5**
**Debtors**
Trade debtors
Gift aid reclaim due from HMRC|**2021**
**2020**
**£**
**£**
19,840
32,365
742
1,426
480
2,260
-
865
1,565
91|
|---|---|
||**22,627**
**37,007**
**2020**
**2020**
**£**
**£**
601
719
564
663
17
220
1,104
739
-
-
-
183
480
2,587
-
-
-
66
164
137
-
1,090
150
151
400
350
22
1,092|
||**3,502**
**7,997**
**2021**
**2020**
**£**
**£**
28,563
12,738
10,082
15,825|
||**38,645**
**28,563**
**2021**
**2020**
**£**
**£**
-
-
980
2,780|
||**980**
**2,780**|
10
## **6 Creditors: amounts falling due within 1 year**
|**2021**
**2020**
**£**
**£**
Trade creditors
400
-
Deferred sponsorship income
4,085
1,311
Grant
1,250
14,110
Other creditors and accruals
400
697
**6,135**
**16,118**
**7**
**Creditors: amounts falling due within 1 year**
**2021**
**2020**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
2,169
3,274
**2,169**
**3,274**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2020
1,799
3,270
5,519
Additions
-
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2021
**1,799**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(340)
(516)
(856)
Charge in the Year
(360)
(744)
(1,104)
Disposals
**(700)**
**(1,260)**
**(1,960)**
**Total Fixed Assets Closing**
**1.099**
**2.460**
**3,559**
Total Fixed Assets Opening
1,460
3,203
4,663|**2021**
**2020**
**£**
**£**
Trade creditors
400
-
Deferred sponsorship income
4,085
1,311
Grant
1,250
14,110
Other creditors and accruals
400
697
**6,135**
**16,118**
**7**
**Creditors: amounts falling due within 1 year**
**2021**
**2020**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
2,169
3,274
**2,169**
**3,274**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2020
1,799
3,270
5,519
Additions
-
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2021
**1,799**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(340)
(516)
(856)
Charge in the Year
(360)
(744)
(1,104)
Disposals
**(700)**
**(1,260)**
**(1,960)**
**Total Fixed Assets Closing**
**1.099**
**2.460**
**3,559**
Total Fixed Assets Opening
1,460
3,203
4,663|**2021**
**2020**
**£**
**£**
Trade creditors
400
-
Deferred sponsorship income
4,085
1,311
Grant
1,250
14,110
Other creditors and accruals
400
697
**6,135**
**16,118**
**7**
**Creditors: amounts falling due within 1 year**
**2021**
**2020**
**£**
**£**
Deferred Income relating to grant for funding
fxed assets - will be ofset against
depreciation in following years
2,169
3,274
**2,169**
**3,274**
**8**
**Fixed Assets - Cost**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance 1 Sep 2020
1,799
3,270
5,519
Additions
-
-
-
Disposals
-
-
-
Closing Balance 31 Aug 2021
**1,799**
**3,720**
**5,519**
**Fixed Assets - Depreciation**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
Opening Balance
(340)
(516)
(856)
Charge in the Year
(360)
(744)
(1,104)
Disposals
**(700)**
**(1,260)**
**(1,960)**
**Total Fixed Assets Closing**
**1.099**
**2.460**
**3,559**
Total Fixed Assets Opening
1,460
3,203
4,663|
|---|---|---|
|||**1,799**
**3,720**
**5,519**
**Ofce**
**Equipment**
**PA**
**Equipment**
**Total**
**£**
**£**
**£**
(340)
(516)
(856)
(360)
(744)
(1,104)|
|||**(700)**
**(1,260)**
**(1,960)**|
|||**1.099**
**2.460**
**3,559**|
|||1,460
3,203
4,663|
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