Shenstone Communit y Library In partnership with Staffordshire County Associatio Council n
## **Chair’s report year ended March 2021**
It is now four years since we opened as a Community Managed Library, with its newly appointed coffee shop and fierce ambition to provide a valued service to the people of Shenstone and beyond. It’s fair to say that three year’s development improved the fabric of the library, and we have been rewarded with increasing visitor numbers. And then came the pandemic. Last year’s AGM was abandoned, and the tone of my emailed report was necessarily tentative about what we hoped to achieve. Our aim for the coming year was to serve the community’s needs as best we could in a safe and considered way, and indeed, we have successfully opened when we could, subject to restrictions.
The management team and trustees have continued to meet virtually on a frequent basis to grapple with the new challenges, and it is heartening to feel that at long last, we are now starting our recovery to how things used to be. This wouldn’t have been possible without scrupulous health and safety regimes, supported by Staffordshire County Council, and of course the enthusiasm of volunteers, who have generously returned to us when they have been able.
The quiet time in the library and coffee shop gave us the opportunity to develop the wildlife garden which, with the support of a grant from Veolia, now has a bird feeding station. We were able to offer Summer Reading Challenge activities here, as well as an Easter egg hunt, and as I write, two successful Baby Bounce and Rhyme sessions have taken place in our garden. Our two book clubs have continued to meet on ‘Zoom’, as has the local history group, and our ‘Books at Home scheme has been successfully launched. Another significant feature of lockdown has been the Birmingham Road sub - branch (aka the telephone box library) which has been very popular when the library has been closed.
Work has continued on the planning for an extension to the library. Volunteers and members of the community were very helpful in providing contributions to a community consultation, and this has proved to be invaluable as we seek grant funding. Lichfield District Council has given planning permission, quotes have been obtained from builders, and £9,800 has been secured from Awards for All towards furbishing the interior. As I write, we are waiting to hear from several grants which have been submitted.
So, what would the management team and trustees would like to achieve in the coming year? Our main aim will be to restore fully the services offered to the community in the library and coffee shop, subject to restrictions, building on the numbers of visitors, new library members, and books issued. We are hoping that we can see a return of those additional activities which were so popular, and which helped the library and coffee shop to feel like a community hub. And who knows, the extension may well have been built by the time of my next report, and we will be see a fully booked space, with new activities on offer, and a comprehensive local history collection.
Our committed and talented volunteers are at the heart of our organisation. We are looking forward to working with them to recover our services to the community, and to make them even better.
## **Shenstone Community Library Accounts**
## **Charity Number 1170598**
|||||**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|**balanced to bank statement**
**7th April 2021 - end of year 31st March 2021**
**Year ending 31 st March 2021**
**Contigency**
**Account***
**Library**
**Float**
**Coffee**
**Shop**
**Float**
**TOTAL**
11040.78
95.76
1055.36
6.33
0.00
297.70
0.00
1192.25
29246.15
0.00
124.00
95.76
36.81
0.00
**40293.26**
**0.00**
**95.76**
**36.81**
**46362.71**|
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
|||||||**Year ending 31 st March 2021**|||||
|CharityNumber 1170598|||||||||||
||||||||||||
||||**Current**
**Account**|**Contigency**||**Library**
**Float**|**Coffee**
**Shop**
**Float**||**TOTAL**||
|||||
**Account***|||||||
||||||||||||
||||||||||||
|Balance b/f|01/04/2020||8752.08|11040.78||95.76|1055.36||||
||||||||||||
|Interest||||6.33|||||||
||||||||||||
|Receipts|||32791.44|||0.00|297.70||||
||||||||||||
||||||||||||
|Payments|||7379.04|||0.00|1192.25||||
|Transfer to contingencyAccount|||29246.15|29246.15|||||||
|Transfers to Current Account||||||0.00|124.00||||
|Float|Library|||||95.76|||||
|Interest|||||||||||
|Float|Coffee Shop||||||36.81||||
|Float to current account|||1018.55|||0.00|||||
||||||||||||
||||||||||||
|**Closing Balance**||**c/f**|**5936.88**|**40293.26**|**0.00**|**95.76**|**36.81**||**46362.71**||
||||||||||||
;
## ***Contingency Account**
Utility Charge 2018 £1,500 estimated £300 per quarter £1200 pa Heating replacement £11,000 currently out of date & inefficient Insurance £750 fixed whether open or not - SCC condition Card Reader contract £1,500 3 year contract Carpet renewal £2,000 current carpet life limited Replace dish washer £2,500 Replace Cofee machine £3,500 Garden improvement £1,000 Coffee shop Counter £5,000 Community Room £26,000 Total £54,750
Report to the tiustees of Shenston¢ Community Library Icharity Number 11705981 on the
account5 for the year ended 31 March 20215et out on the attached pages,
I report to the tru5tee5 on my examlnarion of the accounts of the above charity for the year ended
31 March 2021.
Respon5ibilstlES ènd ba515 91 the repart.. As tlie Iharity trustees, you are responsible for the
preparation of the accounts in accordance with the Itharities Act 20111.the Acf'l.
I report in respect of my examination of the Trust's account5 Carrièd out under 5e¢tion 145 of the
2011 Act and in carrying out my examlnation, I have followed all the applicable DirectlDns given by
the Charity Cornmission under sectSon 1451511bl of the Act.
Independent examiner's Statement.. I have completed my ex3minatlon. I confirTP. thèt no rr,Bteri31
matters have come to rny attention in connection with the exarnination which give me cause to
believe that, in any material respect,.
The ac¢ounting records were not kept In accordance with section 130 of the Act,. or
The accounts did not accord with the accounting records,. or
The accounts did nol iompl¥' willi the applicable requirements concerning the form and
content of accounts sèt out in the Charities (Accounts and Reports) Re8u13tions 2008 other
than any requirement th3t thè zccounts give 8 'true and fair, view which Is not 8 rn3tter
considered as part of an independent examination.
I have no concerns and have come across no other rnatters in conneaion with the
examination to whlch attention should be drawn In thls report in order to enable a proper
understanding of the ac£ount5 to be reached.
Pauline He8arty IACAI