2022-03-31-accounts - Association Of Southeast Asian Studies In The United Kingdom

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01 August 2021 Period start date To 31 July 2022 Period end date

Charity name: Association of Southeast Asian Studies in the United Kingdom

Charity registration number: 1170590

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The overall object of ASEAS(UK) is to advance the education of the public on the subject of Southeast Asia and to promote research for the public benefit in all disciplines of that subject and to disseminate the useful results by such means as the trustees see fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Digital Impact Award When COVID impacted international travel, in 2021 the Executive Committee decided to offer a Digital Impact Award instead of running the Research Impact Awards, which fund travel to conferences and research visits to Southeast Asia. The aim of the Digital Impact Award was to support the creation of a digital project based on research or a project that has already been conducted in Southeast Asia. This could be a film, or a website or another artistic project to help researchers communicate their research in a new way and to non-academic audiences. The first Digital Impact Award was launched in Spring 2021 and the first recipient was Dr. Charlie Rumsby who used the award to create a short film entitled ‘Drive to School’, which documents the motivations of young Christian missionaries who are striving to bring education and hope to Cambodia’s stateless children. The film recently premiered at the historic Coventry Cathedral, as part of the Rising Global Peace Forum. Charlie has also submitted the film to a number of film festivals so hopefully we will be seeing more of it soon. At the end of 2021 ASEAS opened a call for another round of applications, with the 2022 award going to Kellynn Wee, a PhD researcher in the Department of

Anthropology at University College London. Kellynn is using the funds to develop a roleplaying game set in Singapore that invites players to speculate about climate futures through the ethos of applied hope. Following the easing of travel restrictions in Autumn 2022 ASEAS re-launched the Research Impact Award alongside the Digital Impact Award, with applicants invited to apply for either. Master’s Dissertation Prize In early 2022 we launched a new Master’s Dissertation Prize to showcase outstanding humanities and social science research on Southeast Asia from postgraduate students across the world. This year’s prize was awarded to Amanda Muñoz Gamage. Amanda’s dissertation, entitled ‘Enacting FPAR in Human Rights Organizations: practices, challenges and tensions’, was submitted as part of her MSc in Human Rights, which she completed in the Department of Sociology at the London School of Economics in 2021. We recently opened another call for submissions, which closes at the end of January 2023. ASEAS(UK) Conference Much of 2022 was spent organising the biennial ASEAS(UK) Conference, which took place online via the Zoom platform from the 8[th] to 10[th] September 2022. On Zoom we welcomed over 80 scholars from around sixteen countries to our first conference since the pandemic. The decision to host the conference on Zoom rather than in-person was due to the unpredictability of the pandemic situation but doing so also made it much more accessible to scholars based within Southeast Asia. It also reflected the organisation’s climate awareness, as it becomes increasingly difficult to justify taking long flights for a twoday conference trip.

The conference opened with a fantastic keynote from Professor Jonathan Rigg (University of Bristol), who delivered his keynote from the field in Nepal, and emphasised the importance of moving outside of individual disciplines in order to approach an understanding of Southeast Asia. The three days saw a series of talks, roundtables and workshops on a range of topics and closed with a second keynote by Dr Maitrii Aung-Thwin (National University of Singapore), who talked about moving

		towards a more public Southeast Asian Studies.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	ASEAS Trustees have had due regard to the Charity Commission’s public benefit guidance.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	In accordance with ASEAS(UK) Constitution clause 18(1) (Delegation by charity trustees), the Executive Committee shall appoint a Research Committee of three members, at least one of whom should also be a member of the Executive Committee. The Executive Committee shall appoint the Chair and Secretary of the Research Committee for the purpose of raising research funds and deciding upon their allocation on behalf of ASEAS(UK).
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Digital Impact Award The Spring 2022 Digital Impact Award is funding the development of a roleplaying game set in Singapore that invites players to speculate about climate futures through the ethos of applied hope. Applied hope games draw from a burgeoning creative movement that seeks to imagine utopic futures through genres such as solarpunk and hopepunk in opposition to dystopic worlds founded on apocalypse and despair. These games can conjure a space of playfulness, openness, and potentiality in our relationship to the future; by doing so, they create imaginative latitude for action and change in the present. The game module has potential as a pedagogical tool for educators to use to draw students into conversations about topics such as climate change and the imagination of alternative futures. Furthermore, in Singapore, futures work carried out by policymakers often depend on simulation and games are frequently used in policy forecasting. Website The ASEAS website continues to publish reviews of books, encompassing a range of Southeast Asian Studies topics. This is an invaluable tool for researchers, particularly at a time when traditional journals are publishing fewer reviews. Member Newsletter The bi-monthly membership newsletter is an invaluable addition to the ASEAS membership offering, providing information on opportunities, the latest research, as well as highlighting the achievements of members, including recent publications, awards and grants. Membership and Social Media We currently have 161 members, which is an increase of 29 from last year’s report. This is mainly due to the online conference, which is the first we have held since the pandemic. Online, Facebook group membership has increased to 5500 members and 1084 Twitter followers. Our social media pages provide a lively forum for news and discussion between academics and interested members of the public across the UK and Southeast Asia.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Total of £18,346,00 in assets at the end of the period. Income of £2,454.00 against a total expenditure of £4,916.00. Annual loss of £2,462.00.
Statement explaining the policy for holding reserves statingwhytheyare held	Para 1.22	The charity does not have a reserves policy.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Although we have spent marginally less this year, we have also made less. If the organisation wants to continue to offer competitive research awards, ASEASUK needs to find long-term, sustainable ways of generating income in order to remain financially viable. We need to gain and retain members as a way of propping the organization up financially. Other potential income streams such as journals, events, and conferences should be encouraged and monetized as fully as possible in order to keep the charity ticking over whilst still raising our profile.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees and the bi-annual conference.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association,CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Members of the Executive Committee of ASEAS(UK) will become trustees of ASEAS(UK) on first election to the Executive Committee (unless they are ineligible for one of the reasons described in clause (2) below) and will remain a trustee until they leave the Executive Committee. The Executive Committee will manage the affairs of ASEAS(UK) and may for that purpose exercise all the powers of ASEAS(UK). (2) Eligibility for trusteeship • Every charity trustee must be a natural person. • Membership of the Executive Committee (including renewal of Executive Committee membership) is through nomination and support of two other full members of ASEAS(UK). • Each nominee must have been a full member of ASEASUK for at least a year prior to being nominated. • No one may be appointed as a charity trustee: - if he or she is under the age of 16 years; or - if he or she would automatically cease to hold office under the provisions of clause 15(1)(d). • No-one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charitytrustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51

The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Association of Southeast Asian Studies in the United Kingdom
Other name the charity uses	ASEAS(UK)
Registered charitynumber	1170590
Charity’s principal address	Centre of South East Asian Studies SOAS, University of London Thornhaugh Street, Russell Square WC1H 0XG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Adam Tyson	Chair
KimberleyWeir	Secretary
Elliot Newbold	Treasurer
Tilman Frasch
Deirdre McKay
Laurie Parsons
Jessica Rahardjo
Charlie Rumsby
Pon Souvannaseng
Russell Yap
Nicole CuUnjieng Aboitiz		From November 2021
Dylan Gaffney		From November 2021
Thomas Kingston		From November 2021
Ben Murtagh		From November 2021
Mulaika Hijjas		To November 2021
Catherine Allerton		To March 2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Kimberley Weir	Elliot Newbold
	Secretary	Treasurer
	26.01.2022
	26.01.2022

Association of Southeast Asian Studies (UK)

1170590

Receipts and payments accounts CC16a For the period Period start date Period end date To from 31/7/21 31/7/22

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts MembershipPayments 2,450 Gross Interest 4 Research Award Reimburse - - - - *Sub total(Gross income for AR)2,454* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 2,454 A3 Payments Research Awards 1,650 Stipend 3,000 Expenses Reimburse for Services 211 Picture rights damages Bank charges 35 Membershiprefund 20 - - Sub total 4,916 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 4,916 *Net of receipts/(payments)* - 2,462 A5 Transfers between funds - A6 Cash funds last year end 20,808 Cash funds this year end 18,346		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 2,450 4 - - - - - - 2,454 - - - 2,454 1,650 3,000 - 211 - 35 20 - - 4,916 - - - 4,916 - 2,462 - 20,808 18,346	Last year to the nearest £
					2,443
					2
					1,000


					-
					-
					-
					3,445


					-
					-

					3,445

					1,000
					3,000
					559
					376
					420
					-
					-
					-
					-
					5,355

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
					5,355

	- 2,462	-	-	- 2,462	- 1,910
	-	-	-	-	-
	20,808	-	-	20,808	-
	18,346	-	-	18,346	- 1,910

Section B Statement of assets and liabilities at the end of the period

						Unrestricted	Unrestricted	Restricted funds	Restricted funds		Endowment
	Categories		Details			funds					funds
						to nearest	£		to nearest £		to nearest £
B1	Cash funds	Community Account					1,699		-		-
		Business Account				16,647			-		-

							-		-		-

				*Total cash funds*		18,346			-		-
				(agree balances with receipts and payments
				account(s))	OK			OK		OK
						Unrestricted		Restricted funds			Endowment
						funds					funds
	CCXX R1 accounts (SS)	Details		~~1~~		to nearest	£		to nearest £		26/1/23 to nearest £

CCXX R1 accounts (SS)

B2 Other monetary assets				-		-		-

				-		-		-

				-		-		-

				-		-		-

				-		-		-

				-		-		-

	Details		Fund to which asset belongs		Cost (optional)			Current value (optional)
B3 Investment assets						-		-

						-		-

						-		-

						-		-

						-		-

	Details		Fund to which asset belongs		Cost (optional)			Current value (optional)
B4 Assets retained for the						-		-
charity’s own use						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

				Fund to which	Amount due			When due
	Details			liability relates	(optional)			(optional)
B5 Liabilities						-

						-

						-

						-

						-

Signed by one or two trustees on behalf of all the trustees		Signature		Print Name			Date of approval

CCXX R2 accounts (SS)

26/1/23